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Find a TenderAwardedContract award notice
Published 23 Mar 2026, 16:20 GMT

Official UK procurement notice

PR342025 Exeter Corn Exchange Events Technicians

Official notice

Authority: Exeter City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: South West (UKK4)
Published estimate£200,000≈ £100k / year · £240,000 inc. VAT5% below published estimate
Submissions closed 24 Apr 2026awarded 30 Jun 2026
Award (standstill) to SHOWBITZ LTD
Contract term 2 yrsends 31 May 2028 · up to 31 May 2031 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

Exeter City Council is seeking to appoint suitably qualified and experienced technicians to support events at the Exeter Corn Exchange (Market Street, Exeter EX1 1BW) as well as at other Council-owned buildings, venues, and public spaces across the city. The required services cover sound engineering and audio operation, lighting operation including programming and rigging, AV setup and operation and the provision of stage management and associated technical support. Technicians must hold appropriate professional qualifications, maintain valid insurance, and be able to demonstrate proven experience within live event environments.

  • No preliminary market engagement: Not required.

CPV: Entertainment services · Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£200,000
Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2031 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: South WestEligibility: SME eligibleVCSE eligible
Extensions: As detailed in ITT Vol 1. · 3 x 12 month optional extension
92000000 Recreational, cultural and sporting services92300000 Entertainment services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Mar 2026, 16:20 GMT
Last source update
30 Jun 2026, 16:38 BST
Award evaluation window
Submission end – 11 May 2026
Authority reference
PR 34 2025
FTS notice number
2026/S 000-026444
Latest notice
Contract award notice (UK6)
Classification (CPV)
Entertainment servicesRecreational, cultural and sporting services
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-0671d2 Find a Tender

How it was run

Official notice
Submission deadline
24 Apr 2026, 12:01 BST
Clarification deadline
17 Apr 2026, 17:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.advantageswtenders.co.uk ↗

Timeline

23 Mar 2026 → 11 Jul 2026 · 8 dates
  1. Tender notice published217 days ago
    23 Mar 2026, 16:20 GMT
  2. Clarification questions by192 days ago
    17 Apr 2026, 17:00 BST
  3. Submission deadline185 days ago
    24 Apr 2026, 12:01 BST
  4. Award decision expected by168 days ago
    11 May 2026, 23:59 BST
  5. Contract starts148 days ago
    1 Jun 2026, 00:00 BST
  6. Assessment summaries sent119 days ago
    30 Jun 2026, 00:00 BST
  7. Latest notice published118 days ago
    30 Jun 2026, 16:38 BST
  8. Standstill ends107 days ago
    11 Jul 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 23 Mar 2026
  1. Tender notice published
    23 Mar 2026, 16:20 GMT
    UK4
  2. Contract award notice published
    30 Jun 2026, 16:38 BST
    UK6
  3. Status changed to complete
    30 Jun 2026, 16:38 BST
  4. Contract signature expected
    31 Jul 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £190,0001 award exc. VAT
Bids received 11 from SMEs
Awarded toValueDateStatus
SHOWBITZ LTD1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2031Extensions: 1 + 1 + 1 subject to satisfactory performance · Options: The right to additional purchases while the contract is valid£190,00030 Jun 2026standstill to 11 Jul 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Exeter City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCHX-3846-DMNW Civic Centre, Exeter, South West, EX1 1JNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • SHOWBITZ LTDAwarded supplierGB-COH: 07281764GB-PPON: PZJZ-5161-MWRT 5 Barnfield Crescent, Exeter, South West, EX1 1QTContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender