Find a TenderAwarded
Published 21 Jun 2021, 12:58 BST

Official UK procurement notice

PR5880 RFL Compliance Programme: Phase 2 - Compartmentation, Fire Doors and Fire Alarms

Official notice

Authority: Royal Free London NHS Foundation Trust (Central government)

2 lotsServicesOpen procedureMax 2 lots per supplier
Published estimate£6,400,000total for 2 lots · 1 value update
Submissions closed 28 Jun 2021awarded 8 Dec 2021
Awarded to Cuffe PLC2 awards

What is being bought2 lots · detail below

Published requirement description

An Open Procedure was undertaken by Partners Procurement Service (PPS) on behalf of The Royal Free London NHS Foundation Trust.

Suppliers were invited to tender for the provision of the Royal Free London Compliance Programme: Phase 2 Compartmentation, Fire Doors and Fire Alarms Works for Lot 1 Podium Works and Lot 2 Tower Works. Even though the procurement was run as two (2) separate Lots, the process was run under one procurement.

Cuffe Plc emerged as the preferred bidder for both Lots.

CPV: Installation services of fire protection equipment · Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£6,400,000 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Fire Compliance Programme – Phase 2 – Compartmentation, Fire Doors and Fire Alarms Part 1, Podium LevelsAwardedPublished value£3,200,000

A bidder may bid for one or both lots, however, each submission for each lot is standalone and a full separate response is required for each lot to be compliant.

The objective of the works is to address areas that present numerous fire safety deficiencies in the Royal Free Hospital, Hampstead building. This includes fire doors that are no longer fit- for-purpose or substandard, lack of fire-stopping and breaches in compartmentation as well as to ensure there is a fully compliant fire alarm system. These works are to ensure there is a fully compliant fire compartmentation and fire alarm system. The works generally consist of the following:

  • Design works as required;
  • Fire compartmentation repairs and alterations;
  • Fire door repairs and replacements;
  • Fire damper repairs and replacements;
  • Programming, commissioning and witness testing of installations progressively; and
  • Provision of accurate record drawings, zone plans, component logs and asset register.

Fire Doors: All fire rated doors will be installed with 60-minute protection with associated ironmongery set out via door schedules

Fire Dampers: Repair or installation of Blue River compatible smoke dampers will be commissioned and interfaced with the fire alarm systems on all current fire break breaches. The project may also extend to the removal of those fire and smoke dampers which are not required. This includes the physical removal of the redundant dampers along with their power and controls.

Compartmentation: Fire compartment and sub compartment wall repairs will be as appropriate to the existing material which may be blockwork, stud and plasterboard or solid plaster panel construction. Fire rated lines will consist of 60 minutes to compartment line and 90 minutes to protected shafts and service risers.

Fire Alarm: The objective of the works is to ensure there is a fully compliant fire alarm system to L1 throughout all areas, including the installation of additional detection, re-zoning, new sounder bases and removal of old equipment including bells and bell circuits.

Central to these compliance objectives is the need for a design risk assessment, which should be undertaken as an integral design process, taking into account current use and occupancy of the areas concerned.

Delivery: UK
Variant bids: not allowed
Lot #2Fire Compliance Programme – Phase 2 – Compartmentation, Fire Doors and Fire Alarms Part 2, Tower LevelsAwardedPublished value£3,200,000

A bidder may bid for one or both lots, however, each submission for each lot is standalone

and a full separate response is required for each lot to be compliant.

The objective of the works is to address areas that present numerous fire safety deficiencies in the Royal Free Hospital, Hampstead building. This includes fire doors that are no longer fit- for-purpose or substandard, lack of fire-stopping and breaches in compartmentation as well as to ensure there is a fully compliant fire alarm system. These works are to ensure there is a fully compliant fire compartmentation and fire alarm system. The works generally consist of the following:

  • Design works as required;
  • Fire compartmentation repairs and alterations;
  • Fire door repairs and replacements;
  • Fire damper repairs and replacements;
  • Programming, commissioning and witness testing of installations progressively; and
  • Provision of accurate record drawings, zone plans, component logs and asset register.

Fire Doors: All fire rated doors will be installed with 60-minute protection with associated ironmongery set out via door schedules

Fire Dampers: Repair or installation of Blue River compatible smoke dampers will be commissioned and interfaced with the fire alarm systems on all current fire break breaches. The project may also extend to the removal of those fire and smoke dampers which are not required. This includes the physical removal of the redundant dampers along with their power and controls.

Compartmentation: Fire compartment and sub compartment wall repairs will be as appropriate to the existing material which may be blockwork, stud and plasterboard or solid plaster panel construction. Fire rated lines will consist of 60 minutes to compartment line and 90 minutes to protected shafts and service risers.

Fire Alarm: The objective of the works is to ensure there is a fully compliant fire alarm system to L1 throughout all areas, including the installation of additional detection, re-zoning, new sounder bases and removal of old equipment including bells and bell circuits.

Central to these compliance objectives is the need for a design risk assessment, which should be undertaken as an integral design process, taking into account current use and occupancy of the areas concerned.

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Price: 100%
Published sub-criteria (2)
  • Price is not the only award criterion and all criteria are stated in the procurement documents: 60%
  • price: 40%
Published award criteria (2)
  • Price is not the only award criterion and all criteria are stated in the procurement documents: 60
  • Price: 40
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Jun 2021, 12:58 BST
Last source update
9 Dec 2021, 12:40 GMT
Award evaluation window
28 Jun 2021 – …
Authority reference
DN530167
FTS notice number
2021/S 000-030667
Classification (CPV)
Installation services of fire protection equipmentRepair and maintenance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02b495 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
28 Jun 2021, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
28 Jun 2021, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Jun 2021 → 9 Dec 2021 · 3 dates
  1. Submission deadline
    28 Jun 2021, 10:00 BST
  2. Bids opened
    28 Jun 2021, 10:00 BST
  3. Notice published
    9 Dec 2021, 12:40 GMT

Notice history

6 events · 4 releases on Find a Tender · since 29 Jun 2021
  1. Deadline moved to 28 Jul 2021, 10:00 BST
    29 Jun 2021, 07:22 BST
    +16 days · was 12 Jul 2021, 10:00 BST
  2. Published value published: £6,400,000
    27 Jul 2021, 18:14 BST
  3. Status changed to active
    27 Jul 2021, 18:14 BST
  4. Procurement method changed
    27 Jul 2021, 18:14 BST
  5. Deadline moved to 28 Jun 2021, 10:00 BST
    27 Jul 2021, 18:14 BST
    -30 days · was 28 Jul 2021, 10:00 BST
  6. Status changed to complete
    9 Dec 2021, 12:40 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineIV.2.228 Jun 202112 Jul 2021+14 d
—DateIV2.728 Jun 202112 Jul 2021+14 d
—DeadlineTime limit for receipt of projects or requests to participate · IV.2.212 Jul 202128 Jul 2021+16 d
—Bid openingConditions for opening of tenders · IV.2.712 Jul 202128 Jul 2021+16 d

2 amendments published without a description.

Routine re-releases (4)
  • 2021-06: 1 release · 21 Jun 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £7,487,1172 contracts exc. VAT
Bids received 14
Contracts signed 2latest 8 Dec 2021

Contracts

  • Lot 1: Fire Compliance Programme – Phase 2 – Compartmentation, Fire Doors and Fire Alarms Part 1, Podium Levels · Cuffe PLC

    Signed
    8 Dec 2021
    Value
    £3,601,276
    Status
    active
  • Contract 030667-2021-DN530167-2 · Cuffe PLC

    Signed
    8 Dec 2021
    Value
    £3,885,841
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Fire Compliance Programme – Phase 2 – Compartmentation, Fire Doors and Fire Alarms Part 1, Podium Levels7bids———
2 · Fire Compliance Programme – Phase 2 – Compartmentation, Fire Doors and Fire Alarms Part 2, Tower Levels7bids———

Contracting authority & participating public bodies

Royal Free London NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Service Level, Royal Free Hospital, Pond Street, London, UK, NW3 2QGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.