Official UK procurement notice
Primary Care Workforce Intelligence System
Authority: NHS Wales Shared Services Partnership (NHS & healthcare)
What is being bought
Published requirement descriptionThe Primary Care Workforce Intelligence System will bring together existing service requirements, operated by the NHS Wales Shared Service Partnership (NWSSP), into a single integrated solution to manage the provision of primary and community care workforce information, the Medical Performers List (MPL), Ophthalmic Performers List (OPL), Dental Performers List (DPL) and All Wales Pharmacy Database (AWPD) and Declarations of Interest.
The existing primary care workforce tool (Wales National Workforce and Reporting System) currently enables identification of registered professions and all multi-disciplinary roles employed or working in the primary and community care sector. The data demographics and reporting are essential enablers to strategic workforce planning and integration with key requirements of General Medical Practice Indemnity, Locum Hub Wales and performers list governance . It is currently made up of two modules, data entry and reporting.
The Medical Performers List (MPL), Ophthalmic Performers List (OPL), Dental Performers List (DPL) and All Wales Pharmacy Database (AWPD) record the eligibility of clinical professionals (performers) in Wales to provide NHS services in each of the disciplines named above. In addition, they record the details of the performers’ employer organisations (providers) i.e. those that hold contracts to provide NHS primary care services to Health Boards e.g. GP, dental and ophthalmic practices and community pharmacies. Applications for inclusion in the lists, maintenance of the lists and maintenance of contracted providers information is managed on behalf of Health Boards by NWSSP, Primary Care Services division (PCS). Legacy IT solutions currently underpin this process.
CPV: Software package and information systems · System, storage and content management software development services
The lotProcurement structure
single lot · no lot value publishedLot #1This procurement seeks the provision of a fully integrated replacement Primary Care…AwardedRenewal
This procurement seeks the provision of a fully integrated replacement Primary Care Workforce Intelligence System that offers a sustainable electronic platform driven by user self-service with integration of processes between applicants, performers, and health professionals in medical, dental, ophthalmic and community pharmacy practices the NHS Wales Shared Services Partnership and Health Boards. The solution will also:
- Provide data integration links to other dependent services within NWSSP, Welsh Government and other external bodies.
- Meet the provisions of the relevant legislation
- Comply with the appropriate public sector digital solution standards.
- Manage the process of on-boarding and accrediting primary care performers and contractors.
- Manage the life-cycle of the Primary and Community Care workforce with an emphasis on self service.
- Meet open architecture standards in order to interface with solutions that depend on primary and community care information.
- Compatible with Microsoft Office 365.
- Drive paperless or paper-light processes.
- Monitor service delivery against SLA provisions.
- Deliver flexible reporting functionality with an emphasis on user-configurable self-service reporting for stakeholders.
- Cater for data migration from the existing system.
- Meet defined availability, capacity and change criteria.
- Meet defined incident management criteria.
- Meet relevant IT Security and Information Governance standards.
- Service availability to be 365 days per year, 24 hours per day.
- A bi-lingual platform for Welsh and English to comply with the Welsh Language Act 1993. Additional information: This contract will cover the following organisations:
NHS Wales Shared Service Partnership on behalf of:
Aneurin Bevan University Health Board.
Betsi Cadwaladr University Health Board.
Cwm Taf Morgannwg University Health Board.
Cardiff & Vale University Health Board.
Hywel Dda University Health Board.
Powys Teaching Health Board Swansea Bay University Health Board.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Quality: 40
- Cost: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Dec 2022, 08:52 GMT
- Last source update
- 14 Sept 2023, 15:37 BST
- Award evaluation window
- 2 Feb 2023 – …
- Authority reference
AW079- FTS notice number
2023/S 000-027234- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039322Find a Tender
- Performance terms
As detailed in the tender documents
Publisher note: (WA Ref:134806)
How it was run
Official notice- Submission deadline
- 23 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 2 Feb 2023, 12:00 GMT
Timeline
23 Jan 2023 → 14 Sept 2023 · 3 dates- Submission deadline23 Jan 2023, 12:00 GMT
- Bids opened2 Feb 2023, 12:00 GMT
- Notice published14 Sept 2023, 15:37 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete14 Sept 2023, 15:37 BST
Published amendments (1)
Contract Notice: 2022/S 000-036131 Award Criteria (Section II.2.5) - correction Award Criteria (II.2.5) - correction The published award criteria detailed in Section II.2.5 (Award Criteria) is incorrect and should read as follows:- Quality criterion: Quality / Weighting: 40 Cost criterion: Cost / Weighting: 60 Opportunity: Primary Care Workforce Intelligence System Notice reference: 2022/S 000-036…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Softcat Plc | £1,144,760 † | — | Awarded |
Contracts
Contract 027234-2023-AW079-1 · Softcat Plc
- Signed
- 31 Jul 2023
- Value
- £1,144,760
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Softcat PlcAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria