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Published 11 Jan 2021, 23:08 GMT

Official UK procurement notice

Print Management Services · UK public procurement notice

Official notice

Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (Central government)

Framework agreement2 lotsServicesOpen procedureAccelerated
Sectors: Printed matter and related products (22)Supporting and auxiliary transport services; travel agencies services (63)Postal and telecommunications services (64)
+1 moreBusiness Services & Consultancy (79)
 Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 22 Dec 2020
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Crown Commercial Service, as the Authority, have put in place an agreement for the provision of print management services for use by Central Government and UK public sector bodies. The agreement includes print products and all associated services to provide an end to end print management service.

CPV: Electronic mail services · Print finishing services · Printing and related services · Printing services · Publishing services · Security-type printed matter · Storage and retrieval services · Warehousing services

How this framework works

From the published notice
Bids received
15 bids on the busiest of 2 lots · 7 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Print Management Services, including strategic and transformational Services.Awarded

Lot 1 Print Management Services, including strategic and

transformational services, this is a single Supplier Lot and Buyers will

access Lot 1 via a direct award Call-Off Procedure.

Delivery: UK
22450000 Security-type printed matter63121000 Storage and retrieval services63122000 Warehousing services64216120 Electronic mail services79810000 Printing services79821000 Print finishing services
Lot #2Print Management ServicesAwarded

Lot 2 is designed for Buyers who require the support of a print manager to enable them to take advantage of the end to end services that this approach offers, thereby ensuring that their print needs are fully managed on their behalf.

The Buyers who use Lot 2 will be a broad range of public sector

organisations who range in both size and complexity with regard to their

print requirements.

The Supplier shall be flexible in their approach to manage the provision of both low value to high value Call-Off Contracts requirements.

Lot 2 - Is a multi-Supplier Lot and Buyers will access Lot 2 via further

competition.

Delivery: UK
22450000 Security-type printed matter63121000 Storage and retrieval services63122000 Warehousing services64216120 Electronic mail services79810000 Printing services79821000 Print finishing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Print Management Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 Jan 2021, 23:08 GMT
Last source update
11 Jan 2021, 23:08 GMT
Authority reference
RM6170
FTS notice number
2021/S 000-000545
Accelerated

The Print Management Service procurement (RM6170) was originally planned to go to market 02/06/20 with an award approval date of 01/12/20.

Due to the COVID19 pandemic there were a number of delays leading up to us publishing the procurement and our ability to prepare the documentation. CCS engagement with suppliers evidenced that they faced business disruption, including disruption of resources.

There was a risk that due to COVID-19 the market would not be settled enough to participate in a tender exercise for a long-term agreement that requires suppliers to develop, prepare and issue a tender response when staff numbers have been reduced, increasing the risk of the OJEU result providing poor quality responses or a reduced number of bidders.

Our ability to engage customers who were able to act as evaluators was reduced due to the pandemic. We have started to see some movement on customer re-engagement in June/July and have been able to identify evaluators.

In addition to the above CCS

Classification (CPV)
Electronic mail servicesPrint finishing servicesPrinting and related servicesPrinting servicesPublishing servicesSecurity-type printed matterStorage and retrieval servicesWarehousing services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-028975 Find a Tender

Publisher note: As part of this Contract Notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/e9c41b5d-0b92-4bca-9808-1967331a9885 1) Redacted Commercial Agreement 2) Authorised customer list; The start date of this Framework Agreement is 28/12/2020. The expiry date of the Framework Agreement is 27/12/2024. The Framework Agreement will be established for 4 years, with no option to extend.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 15busiest of 2 lots
Contracts signed 7latest 22 Dec 2020

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 7 of these contracts carry the same published figure, £420,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Print Management Services, including strategic and transformational Services.

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

  • Print Management Services

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

  • Print Management Services

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

  • Print Management Services

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

  • Print Management Services

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

  • Print Management Services

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

  • Print Management Services

    Signed
    22 Dec 2020
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Print Management Services, including strategic and transformational Services.3bids · 3 electronic · 3 from abroad———
2 · Print Management Services15bids · 15 electronic · 15 from abroad———

Contracting authority & participating public bodies

The Minister for the Cabinet Office acting through Crown Commercial Service

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement 9th Floor, The Capital, Old Hall Street,, Liverpool, UK, L3 9PPContact email, phone

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.