Official UK procurement notice
Printed Forms · UK public procurement notice
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities
What is being bought10 lots · detail below
Published requirement descriptionProcurement for Health Boards, Trusts and Special Health Authorities across NHS Wales are reliant on the availability and access of various printed forms which are crucial to maintaining service continuity. There are currently 39 All-Wales forms available.
CPV: Bespoke printed matter · Digital printing services · Document management services · Mailing services · Printed matter and related products · Printers and plotters · Printing and related services · Printing services · Storage and warehousing services
How this framework works
From the published notice- Bids received
- 9 bids received · 19 suppliers appointed
Lots and requirements (10)Procurement structure
10 lots · no lot values published · same evaluation weights on every lotLot #1Printed FormsAwarded Wales
Modification to add print and supply of Paediatric Falls Risk Assessment and the Red Books (child health records).
Lot #2Child Record FoldersAwardedRenewal UK, Wales
A mini competition for an All Wales Printed Forms contract let via HealthTrust Europe’s ‘External Print and Digital Services’ framework.
Lot #3External Print SolutionRenewal UK
This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Lot #4Print ManagementRenewal UK
This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs. This gives Participating Authorities the opportunity to outsource the management of their printing devices while benefitting from expert support and guidance in print management.
Lot #5Aggregation of lot option (1-4)Renewal UK
For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award.
The aggregation of Lot operates as a managed service refers to the transfer of certain operational and administrative tasks that would otherwise be performed by the Participating Authority, from a Participating Authority to a third-party professional service provider in order for the Participating Authority to achieve its objectives. The service provider will have the contractual responsibility for the planning, deployment, delivery and management of the service, this may also include personnel and physical labour, equipment, systems and software, infrastructure and supplies, health and safety and administration and other associated services linked to the delivery and smooth running of the service.
Prime Vendor and Subcontractor arrangements:
Tenderers bidding for this Lot are not mandated to supply every element of the requirements directly and can appoint subcontractors thus making the Tenderer a Prime Vendor. The Prime Vendor may appoint a subcontractor who has been awarded to any of the Lots, mentioned above.
By appointing a subcontractor(s), the Prime Vendor accepts full responsibility of their subcontractor(s).
This Lot will only operate via mini competition process, service providers can compete and provide accurate bids for Participating Authorities bespoke requirements
Lot #6This lot includes a comprehensive range of document management services to include but…CancelledRenewal UK
This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records.
Lot #7This lot presents the integration of solutions that is supported by secure and…Cancelled UK
This lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones.
Lot #8This lot will cover the external printing solutions to include letterhead, leaflets…Cancelled UK
This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Lot #9This lot presents a comprehensive solution to optimise printing infrastructure,…Cancelled UK
This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs.
Lot #10For Participating Authorities that have a requirement for more than one lot, out of…Cancelled UK
For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the Selection Questionnaire/Pre-Qualification Questionnaire.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Printed Forms” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Sept 2024, 13:52 BST
- Last source update
- 2 Jul 2026, 15:04 BST
- Award evaluation window
- 9 Oct 2024 – …
- Authority reference
DIGI-MIN-60755- FTS notice number
2026/S 000-062358- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0498c8Find a Tender
- Review procedure
HTE will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract may be entered into.
Publisher note: (WA Ref:167273)
How it was run
Official notice- Appointment period ends
- 8 Oct 2024, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Bids opened
- 9 Oct 2024, 10:00 BST
Timeline
8 Oct 2024 → 2 Jul 2026 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown8 Oct 2024, 17:00 BST
- Bids opened9 Oct 2024, 10:00 BST
- Notice published116 days ago2 Jul 2026, 15:04 BST
Notice history
3 events · 4 releases on Find a Tender · since 7 Jan 2025- Status changed to complete7 Jan 2025, 09:34 GMT
- Procurement method changed9 Jun 2026, 15:22 BST
- Buyer details updated9 Jun 2026, 15:22 BST
Routine re-releases (4)
- 2024-09: 1 release · 6 Sept 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Child Record Folders
- Signed
- 9 Jun 2026
- Value
- £166,250
- Status
- active
Printed Forms
- Signed
- 9 Jun 2026
- Value
- £1,360,261
- Status
- active
- Change To and the print and supply of Paediatric Falls Risk Assessment and the Red Books (child health records)., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: New requirement for a Paediatric Falls Risk Assessment and merging Red Books due to Welsh Government directive for Harlow Printing.
Printed Forms
- Signed
- 4 Jun 2026
- Value
- £1,084,004
- Status
- active
Document Management
- Signed
- 10 Dec 2024
- Value
- £30,000,000
- Status
- active
Communications tools
- Signed
- 10 Dec 2024
- Value
- £15,000,000
- Status
- active
External Print Solutions
- Signed
- 10 Dec 2024
- Value
- £11,000,000
- Status
- active
Print Management
- Signed
- 10 Dec 2024
- Value
- £14,000,000
- Status
- active
Aggregation of Lot option (1-4)
- Signed
- 10 Dec 2024
- Value
- £5,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Printed Forms | 4bids · 4 electronic | 0 | — | — |
| 2 · Child Record Folders | 4bids · 4 electronic | 0 | — | — |
| Whole notice | 9bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- HealthTrust Europe LLP (HTE) acting on behalf ofContracting authorityBody governed by public lawHealth
Dispute resolution & review bodies
- HealthTrust Europe LLPReview contact point
- HealthTrust Europe LLP (HTE) acting as agent for the Mid and South Essex NHS Foundation Trust ("MSE")Review body
- High CourtReview body
- Legal Department, HealthTrust EuropeMediation body
Framework contractors & participating bidders
20 commercial parties on the notice- Allied Publicity Services (Manchester) LimitedFramework contractor
- Apogee Corporation LimitedFramework contractor
- Aurora Managed Services LtdFramework contractor
- CFH DOCMAIL LTDFramework contractor
- CONTINUOUS DATAPRINT (U.K.) LTD, T/As: CDP Print ManagementFramework contractor
- Chetham House Limited T/A SF TaylorFramework contractor
- Collector Set Printers LimitedFramework contractor
- Continuous Dataprint (UK) LimitedFramework contractor
- Corporate Document Services LimitedFramework contractor
- Cubiquity LimitedFramework contractor
Show 10 more suppliers
- HARLOW PRINTING LIMITEDFramework contractor
- Harlow Printing LimitedFramework contractor
- Imail Comms LimitedFramework contractor
- Iron Mountain (UK) PLCFramework contractor
- Kyocera Document Solutions UKFramework contractor
- Opus Trust Marketing Limited Trading as Adare SEC LimitedFramework contractor
- PSL Print Management LimitedFramework contractor
- Restore PlcFramework contractor
- Ricoh UK LimitedFramework contractor
- Synertec LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria