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Find a TenderAwardedContract award notice
Published 27 May 2025, 15:08 BST

Official UK procurement notice

Production and Certification Tracking Services

Official notice

Authority: British Film Institute (Charity / VCSE)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Research & Development (R&D) (73)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£160,000≈ £160k / year · £192,000 inc. VAT54.1% below published estimate
Submissions closed 26 Jun 2025awarded 24 Jul 2025
Awarded to Dr Sean Perkins
Contract term 1 yrends 8 Aug 2026 · up to 7 Aug 2027 with extensions · starts 8 Aug 2025

What is being bought

Published requirement description

Through the BFI’s National Lottery-supported Research and Statistics Fund (‘the Fund’) we are seeking to commission a supplier to source, quality assure and provide production and certification data of film, high-end television programmes, animation television programmes, children’s television programmes and video games produced/developed in the UK. This data is to be delivered to BFI on a quarterly basis, and in a timely manner in order to meet the statistical release calendar. Interim data supply may also be requested on an ad hoc basis in order to meet the needs of the BFI’s Research and Statistics Unit programme of work.

CPV: Market and economic research; polling and statistics · Market research services · Research and development services and related consultancy services · Research consultancy services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£160,000
Contract period: 8 Aug 2025 – 8 Aug 2026 (1 yr) · up to 7 Aug 2027 with extensionsValue: £160,000 exc. VAT · £192,000 inc. VAT
Eligibility: SME eligible
Extensions: One year extension possible
73000000 Research and development services and related consultancy services73210000 Research consultancy services79300000 Market and economic research; polling and statistics79310000 Market research services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 80% Quality 20% Value for Money

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 May 2025, 15:08 BST
Last source update
24 Jul 2025, 16:58 BST
Authority reference
2025/438
FTS notice number
2025/S 000-027800
Latest notice
Contract award notice (UK6)
Classification (CPV)
Market and economic research; polling and statisticsMarket research servicesResearch and development services and related consultancy servicesResearch consultancy services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05272f Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
26 Jun 2025, 13:00 BST
Clarification deadline
13 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/bfi/aspx/Home ↗

Please register on this website to view the tender documentation.

Timeline

27 May 2025 → 8 Aug 2025 · 5 dates
  1. Tender notice published
    27 May 2025, 15:08 BST
  2. Clarification questions by
    13 Jun 2025, 13:00 BST
  3. Submission deadline
    26 Jun 2025, 13:00 BST
  4. Latest notice published
    24 Jul 2025, 16:58 BST
  5. Contract starts
    8 Aug 2025

Notice history

4 events · 2 releases on Find a Tender · since 27 May 2025
  1. Tender notice published
    27 May 2025, 15:08 BST
    UK4
  2. Contract award notice published
    24 Jul 2025, 16:58 BST
    UK6
  3. Status changed to complete
    24 Jul 2025, 16:58 BST
  4. Contract signature expected
    26 Jul 2025, 00:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £73,3801 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Awarded toValueDateStatus
Dr Sean Perkins9 Aug 2025 – 1 Sept 2026 · up to 1 Sept 2027Extensions: 1 year extension available.£73,38024 Jul 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 2 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

British Film Institute

Contracting authorityPublic authority - sub-central government GB-CHC: 287780 21 STEPHEN STREET, LONDON, London, W1T 1LNContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Dr Sean PerkinsAwarded supplierGB-PPON: PJVB-9482-NYLQ 22 Austins Mead, Hemel Hempstead, East of England, HP3 0JXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender