Property Management Software renewal

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)

ServicesAward procedure without prior publication of a call for competitionSME suitable

Sectors: IT Services & Software (72) Delivery: London (UKI)

Awarded value£1,246,543published contract · exc. VAT

Awarded 16 Oct 2025no call for competition

Awarded to Softcat Plc

What is being bought

Published requirement description

The Property Management System is a business-critical application that underpins the City of London Corporation’s management of its extensive freehold and leasehold property portfolio.

This is an award notice for the software renewal made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software.

This Contact is for 5 years commencing from the 1st of October 2025.

CPV: Software supply services

The lotProcurement structure

single lot · no lot value published

Lot #1The system facilitates the collection and administration of approximately £180 million…Awarded

The system facilitates the collection and administration of approximately £180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.

Delivery: London

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 24 Oct 2025, 14:16 BST
Last source update: 24 Oct 2025, 14:16 BST
FTS notice number: 2025/S 000-068235
Classification (CPV): Software supply services
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-05d37a Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The MRI Lease and Property Management System is a business-critical application supporting the City of London Corporation’s management of its extensive freehold and leasehold portfolio. It facilitates the collection and administration of millions per annum in rental and service charge income and underpins compliance with IFRS 16 and other statutory reporting requirements.
The award was made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. The framework has been procured through a fully compliant and EU-advertised process; therefore, a call-off under this framework does not require separate OJEU publication, in accordance with Regulation 33 of the Public Contracts Regulations 2015.
This direct award is further justified under Regulations 32(2)(b)(ii) and (iii), which permit award without prior publication where competition is absent for technical reasons and only one supplier can provide the required services. The MRI system is a proprietary solution, uniquely configured to the City’s complex lease, financial, and integration requirements. Transitioning to an alternative system would require a full reimplementation, costing approximately £1 million and taking up to two years with significant risks to data integrity, income collection, and statutory financial reporting.
Awarding directly through the framework ensures continuity, preserves existing custom configurations and integrations, and avoids operational disruption. This approach represents the only lawful and proportionate route to maintain critical business functionality, achieve value for money, and comply fully with the principles of transparency, and sound financial management under PCR 2015.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,246,5431 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 16 Oct 2025

Awarded to	Value	Date	Status
Softcat Plc	£1,246,543 †	—	Awarded

Contracts

Contract 068235-2025-1 · Softcat Plc
Signed
16 Oct 2025
Value
£1,246,543
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 2 from abroad	1	—	—

Contracting authority & participating public bodies

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Po Box 270, Guildhall, London, London, EC2P 2EJContact email, phone

Dispute resolution & review bodies

High Court of England and WalesMediation bodyReview contact point LondonContact email
High Court, Royal Courts of JusticeReview body LondonContact email

Bidders & participating suppliers

1 commercial party on the notice

Softcat PLCAwarded supplier Solar house, fieldhouse lane, Marlow, Buckinghamshire, South East, SL71LW

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.