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Published 11 Nov 2022, 10:18 GMT

Official UK procurement notice

Providing Business Travel Accommodations to Foreign Commonwealth & Development Office in Nepal

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Nepal (NP)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 12 Dec 2022awarded 19 Jul 2023

What is being bought

Published requirement description

Providing Business Travel Accommodations to Foreign Commonwealth & Development Office in Nepal

CPV: Hotel accommodation services

How this framework works

From the published notice
Bids received
4 bids received · 3 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery listed: Nepal (NP) · Kathmandu
Extensions: The contract will be initially for 02 years commencing from 1st February 2023 with the possibility of extension for further two more years subject to a satisfactory performance and continued business requirement.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (10)
  • HOTEL PROPERTY DETAILS AND CAPACITY: 6%
  • BENEFITS: 6%
  • RESERVATIONS AND BOOKING PROCESS: 10%
  • PERSONNEL AND MANAGEMENT STRUCTURE: 5%
  • HEALTH AND SAFETY: 6%
  • SECURITY ARRANGEMENTS: 8%
  • COVID PROTOCOL: 4%
  • MANAGEMENT INFORMATION: 5%
  • SOCIAL VALUE: THEME – TACKLING ECONOMIC INEQUALITY: 10%
  • price: 40%
Published award criteria (10)
  • HOTEL PROPERTY DETAILS AND CAPACITY: 6
  • BENEFITS: 6
  • RESERVATIONS AND BOOKING PROCESS: 10
  • PERSONNEL AND MANAGEMENT STRUCTURE: 5
  • HEALTH AND SAFETY: 6
  • SECURITY ARRANGEMENTS: 8
  • COVID PROTOCOL: 4
  • MANAGEMENT INFORMATION: 5
  • SOCIAL VALUE: THEME – TACKLING ECONOMIC INEQUALITY: 10
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Providing Business Travel Accommodations to Foreign Commonwealth &…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Nov 2022, 10:18 GMT
Last source update
27 Jul 2023, 08:10 BST
Award evaluation window
13 Dec 2022 – …
Authority reference
CPG-8033-2022
FTS notice number
2023/S 000-021738
Classification (CPV)
Hotel accommodation services
Delivery area
Nepal (NP)
Official registry OCID
ocds-h6vhtk-03836c Find a Tender

Publisher note: Important Information for all Potential Suppliers. In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link.URL: https://fcdo.bravosolution.co.uk/web/login.html. Once logged in, search for project reference 8033 and / or itt_5336. If a potential supplier is not registered on the portal, click the link above to be taken to the home page, click the “Click here to register!” button, and follow the on-screen instructions to complete registration. Please note that the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration takes approximately 5 minutes and is free of charge

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://fcdo.bravosolution.co.uk/web/login.html ↗

Appointment period ends
12 Dec 2022, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
13 Dec 2022, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk/web/login.html ↗

Timeline

12 Dec 2022 → 27 Jul 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    12 Dec 2022, 17:00 GMT
  2. Bids opened
    13 Dec 2022, 10:00 GMT
  3. Notice published
    27 Jul 2023, 08:10 BST

Notice history

2 events · 2 releases on Find a Tender · since 27 Jul 2023
  1. Status changed to complete
    27 Jul 2023, 08:10 BST
  2. Buyer details updated
    27 Jul 2023, 08:10 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 4
Contracts signed 3latest 19 Jul 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Framework Agreements for Providing Business Travel Accommodations to FCDO in Kathmandu

    Signed
    19 Jul 2023
    Value
    ceiling above
    Status
    active

  • Framework Agreements for Providing Business Travel Accommodations to FCDO in Kathmandu

    Signed
    19 Jul 2023
    Value
    ceiling above
    Status
    active

  • Framework Agreements for Providing Business Travel Accommodations to FCDO in Kathmandu

    Signed
    19 Jul 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Foreign Commonwealth and Development Office

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Box 106, Kathmandu, Nepal, Kathmandu, NP, SW1A 2AHContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Foreign, Commonwealth & Development OfficeReview body LondonContact phone

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.