Official UK procurement notice
Provision of a Managing Agent to Deliver the Home and Energy Efficient Scotland : Area Based Scheme in Orkney
Authority: Orkney Islands Council (Local council)
What is being bought
Published requirement descriptionOrkney Islands Council has a requirement to appoint a suitably qualified managing agent to deliver the Home Energy Efficient Scheme : Area Based Scheme in Orkney.
- Recurrence: Further notices will be dependent upon the availability of HEES : ABS funding from Scottish Government. Should funding be available a further notice is anticipated in October/November 2030.
CPV: Energy-efficiency consultancy services · Energy-management services · Insulation work · Roof insulation work · Thermal insulation work
The lotProcurement structure
single lot · value publishedLot #1The requirement relates to the appointment of a suitably qualified managing agent to…RenewalPublished value£7,500,000
The requirement relates to the appointment of a suitably qualified managing agent to deliver the HEES : ABS into households in communities across Orkney. It is envisaged that the contract will comprise of the marketing and recruitment of participants, appointing suitably qualified retrofit professionals (as per PAS2035:2023 definitions) procuring, appointing and managing sub-contractors/ retrofit installers, sourcing and providing relevant data required to meet reporting obligation outlined by the Scottish Government HEES : ABS guidance.
The Council is looking to bid for a minimum of 1.5M GBP per year through the Scottish Government HEES : ABS programme. This is also the expectation that the winning tenderer will access additional funding from external sources over the five-year period of the contract. This will primarily come from ECO and the Council will consider an ECO Flexible Eligibility Statement of Intent to support the HEES : ABS programme. Additional information: The contract value of 975000 GBP is based on an estimated bid for HEES : ABS funding of 7.5 Million over the 5 year contract duration including the 2 x 12 month extensions at 195000 GBP available annually for the managing agent fee.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 75
- Price: 25
- Suitability
The Managing Agent must provide services and energy efficiency installations in line with Scottish Government's HEES : ABS guidance, PAS2030:2023, PAS2035:2023 and BS40104:2025 and all future relevant updated iterations.
- Economic & financial standing
The relevant selection criteria will be included in the SPD (Scotland) module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD (Scotland) module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Further notices will be dependent upon the availability of HEES : ABS funding from Scottish Government. Should funding be available a further notice is anticipated in October/November 2030.
- First published
- 14 Nov 2025, 10:04 GMT
- Last source update
- 14 Nov 2025, 10:04 GMT
- Award evaluation window
- 15 Dec 2025 – …
- Authority reference
OIC/PROC/2238- FTS notice number
2025/S 000-073816- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e111Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=815782. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits requirements are detailed within Appendix 2 - Structure and Format of Proposal. (SC Ref:815782) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=815782
How it was run
Official notice- Submission deadline
- 15 Dec 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 15 Dec 2025, 14:00 GMT
Timeline
14 Nov 2025 → 1 Apr 2026 · 4 dates- Notice published348 days ago14 Nov 2025, 10:04 GMT
- Submission deadline317 days ago15 Dec 2025, 12:00 GMT
- Bids opened317 days ago15 Dec 2025, 14:00 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriffs CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.