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Published 12 May 2026, 13:29 BST

Official UK procurement notice

Provision of a Vehicle Telematics Solution for Denbighshire County Council

Official notice

Authority: Denbighshire County Council (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL13)
Budget not disclosed£1≈ £0 / year · £1 inc. VAT
Submissions closed 11 Jun 2026
Contract term 5 yrsends 31 Aug 2031 · up to 31 Aug 2033 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Denbighshire County Council is seeking to appoint a supplier to supply, install, commission and manage a vehicle tracking (telematics) solution and associated products and services.

Documentation can be found free of charge here: supplierlive.proactisp2p.com/Account/Login ↗

  • The authority expects to re-tender this requirement around 1 May 2031, 23:59 BST.
  • No preliminary market engagement: No pre-market engagement conducted.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEPublished value£1
Contract period: 1 Sept 2026 – 31 Aug 2031 (5 yrs) · up to 31 Aug 2033 with extensionsValue: £1 exc. VAT · £1 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: As per the ITT: Optional Items may be required / ordered by the Council to enhance service delivery or to meet operational requirements during the full initial 5 year contract term and extension period · Option to extend for a further 2 years.
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)2

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published award criteria (2)
  • Price
  • Quality : Implementation 25% of Quality weighting. Functionality 25% of Quality weighting. Dashboard & Reports - 25% of Quality weighting. Support & Maintenance - 25% of Quality weighting.
Conditions of participation2
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 May 2031
First published
12 May 2026, 13:29 BST
Last source update
12 May 2026, 13:29 BST
Award evaluation window
Submission end – 13 Jul 2026
FTS notice number
2026/S 000-043465
Latest notice
Tender notice (UK4)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL13)
Official registry OCID
ocds-h6vhtk-0696b0 Find a Tender
Review and risk notes
Risks

Optional Items may be required / ordered by the Council to enhance service delivery or to meet operational requirements during the full initial 5 year contract term and extension period.

Key Performance Indicators are within the ITT and will form part of the contract.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 Jun 2026, 12:00 BST
Clarification deadline
4 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

12 May 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published169 days ago
    12 May 2026, 13:29 BST
  2. Clarification questions by146 days ago
    4 Jun 2026, 12:00 BST
  3. Submission deadline139 days ago
    11 Jun 2026, 12:00 BST
  4. Award decision expected by107 days ago
    13 Jul 2026, 23:59 BST
  5. Contract starts58 days ago
    1 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    12 May 2026, 13:29 BST
    UK4

Contracting authority & participating public bodies

Denbighshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTPG-8659-JMCD Wynnstay Road, Ruthin , Wales, LL15 1YNContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender