Official UK procurement notice
Provision of Cleaning and Associated Services
Authority: Registers of Scotland
What is being bought
Published requirement descriptionThe Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:
- Routine Cleaning
- Periodic Cleaning
- Reactive Cleaning
- Window Cleaning
- Consumables
- Facilities Support Services
- Recurrence: As outlined within the Invitation to Tender documents.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1Registers of Scotland is looking for a Supplier that can provide Cleaning and…RenewalPublished value£2,850,000
Registers of Scotland is looking for a Supplier that can provide Cleaning and Associated Services across its two sites for 36 months, the an option to extend the contract by 6 or 12 months increments up to a total of 24 months.
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The estimated value of the contract is GBP 570,000.00 excluding VAT per annum.
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Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT.
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Estimated value of the contract should all optional extensions be taken is GBP 2,850,000.00 excluding VAT.
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The Supplier shall provide a comprehensive cleaning service throughout the two premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:
- Routine Cleaning
- Periodic Cleaning
- Reactive Cleaning
- Window Cleaning
- Consumables
- Facilities Support Services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
Relevant selection criteria is included in the SPD. As this is Single Stage Open Tender, please ensure the online SPD is completed and submitted in full and on time alongside your tender submission.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £5,700,000 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Registers of Scotland buys Cleaning services (CPV 9091), and who usually turns up
Registers of Scotland’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
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How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Scotland.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
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How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 65 days of the bid deadline.
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How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0%
2–310%
4–658%
7+33%
How did awards compare with estimates?
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Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate44%
Within ±2%22%
Above estimate33%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
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What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Registers of Scotland is looking for a Supplier that can provide Cleaning and…CPV 9091Published estimate£2.9m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–319%
4–652%
7+27%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 22 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£2.7m–£2.9m
Estimate£2.9m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Complete Cleaning Services LtdEarlier contract | Cleaning and Associated Servicesnotice published Apr 2024 | — | £1.5m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
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Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £5.3m9 awards in 36m · last 4 months ago | 5 live · £4.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 19% below n=7 | |
| £451k2 awards in 36m · last 5 months ago | 1 live iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 18% below n=4 | |
| £2.9m4 awards in 36m · last 1 month ago | 1 live · £762k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% above n=2 | |
| £2.1m9 awards in 36m · last 14 months ago | 1 live · £425k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 12% below n=3 | |
| £300k1 award in 36m · last 28 months ago | None on file | 3% above n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
71% title match.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
71% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (71% title match), the holder is not guaranteed to re-bid
Cleaning and Associated Services — held by Complete Cleaning Services Ltd; no contract end date published.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · As outlined within the Invitation to Tender documents.
- First published
- 25 Sept 2026, 13:30 BST
- Last source update
- 16 Oct 2026, 13:49 BST
- Award evaluation window
- 30 Oct 2026 – …
- Authority reference
CNTR0017440- FTS notice number
2026/S 000-097976- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077a98Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As outlined in the Invitation to Tender and Associated documents.
Publisher note: Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=843962. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As outlined in the Invitation to Tender documentation. (SC Ref:843962) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=843962
How to participate & submission route
Official notice Submit via Public Contracts Scotland- Requests to participate (first stage)
- —
- Tender submission deadline
- 6 Nov 2026, 11:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 30 Oct 2026, 11:00 GMT
Timeline
16 Oct 2026 → 6 Nov 2026 · 3 dates- Notice published11 days ago16 Oct 2026, 13:49 BST
- Today28 Oct 2026
- Bids openedin 47h30 Oct 2026, 11:00 GMT
- Submission deadlinein 8 days6 Nov 2026, 11:00 GMT
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 6 Nov 2026, 11:00 GMT16 Oct 2026, 13:49 BST+7 days · was 30 Oct 2026, 11:00 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 30 Oct 2026 | 6 Nov 2026 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 30 Oct 2026 | 6 Nov 2026 | +7 d |
The tender submission deadline has been extended by one (1) week to allow bidders additional time to submit innovative and competitive tenders. Kind Regards, Corporate Procurement Team
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria