Find a TenderClosed
Published 7 Feb 2024, 09:43 GMT

Official UK procurement notice

Provision of Cleaning Services for Brodick Terminal

Official notice

Authority: CalMac Ferries Limited

ServicesOpen procedure
Published estimate£331,834exc. VAT
Submissions closed 1 Apr 2024

What is being bought

Published requirement description

CalMac Ferries Ltd are looking to award a single supplier the Contract for cleaning at our Brodick site. This service will ensure cleanliness is upheld on-site at Brodick to ensure a satisfactory service is provided to our customers with health and safety at forefront of CalMac’s priorities. Whilst cleaning services are paramount for customer satisfaction, it is also important to ensure that the facilities are upkept so that CalMac employees have clean working facilities.

  • Recurrence: These services are regularly required and the intention to re-tender in the next 2-4 years depending on utilisation of extension options.

CPV: Cleaning services

The lotProcurement structure

single lot · value published
Lot #1RenewalPublished value£331,834
Delivery: Scotland
Extensions: There will be a two 12-month extension options available.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality/Technical: 40%
  • price: 60%
Published award criteria (2)
  • Quality/Technical: 40
  • Price: 60
Conditions of participation3
  • Suitability

    List and brief description of conditions:

    It is a mandatory requirement that Tenderers are Real Living Wage accredited.

  • Economic & financial standing

    The Bidder must provide its (general) yearly turnover for the last 3 financial years.

    The Bidder must provide its (specific) yearly turnover in the business area(s) covered by the contract for the last 3 financial years.

    It is a requirement of this contract that Bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:-

    Employer's (Compulsory) Liability Insurance = 5 million GBP;

    Public Liability Insurance - 5 million GBP;

    Product Liability Insurance - 5 million GBP

    Professional Risk Indemnity Insurance - 5 million GBP

  • Technical & professional ability

    Bidders will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards in accordance with BS EN ISO 9001:2015 (or equivalent) or produce other means of proof concerning the quality assurance schemes.

    Bidders will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required health and safety standards in accordance with BS OHSAS 18001:2007 Health & Safety Management Systems or working towards ISO 45001:2018 Occupational Health & Safety Management System (or equivalent) or produce other means of proof concerning the health and safety standards.

    Bidders will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards in accordance with BS EN ISO 14001:2015 (or equivalent) or produce other means of proof concerning required environmental management systems or standards

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · These services are regularly required and the intention to re-tender in the next 2-4 years depending on utilisation of extension options.

First published
7 Feb 2024, 09:43 GMT
Last source update
29 Feb 2024, 14:40 GMT
Award evaluation window
8 Mar 2024 – …
Authority reference
CSOP23-563
FTS notice number
2024/S 000-006540
Classification (CPV)
Cleaning services
Delivery area
Scotland (UKM63)
Official registry OCID
ocds-h6vhtk-0437c3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25754. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits will apply to this contract due to the potential employment of local individuals. (SC Ref:752336)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline
1 Apr 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
8 Mar 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Feb 2024 → 1 Apr 2024 · 3 dates
  1. Notice published
    29 Feb 2024, 14:40 GMT
  2. Bids opened
    8 Mar 2024, 12:00 GMT
  3. Submission deadline
    1 Apr 2024, 12:00 BST

Notice history

4 events · 5 releases on Find a Tender · since 21 Feb 2024
  1. Deadline moved to 29 Mar 2024, 12:00 GMT
    21 Feb 2024, 09:28 GMT
    +21 days · was 8 Mar 2024, 12:00 GMT
  2. Deadline moved to 27 Mar 2024, 12:00 GMT
    28 Feb 2024, 16:32 GMT
    -2 days · was 29 Mar 2024, 12:00 GMT
  3. Deadline moved to 28 Mar 2024, 12:00 GMT
    29 Feb 2024, 09:48 GMT
    +1 days · was 27 Mar 2024, 12:00 GMT
  4. Deadline moved to 1 Apr 2024, 12:00 BST
    29 Feb 2024, 14:40 GMT
    +4 days · was 28 Mar 2024, 12:00 GMT
Published amendments (4 · 4 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.28 Mar 202429 Mar 2024+21 d
—Bid openingConditions for opening of tenders · IV.2.78 Mar 202429 Mar 2024+21 d
—DeadlineTime limit · IV.2.229 Mar 202427 Mar 2024-2 d
—Bid openingConditions for opening of tenders · IV.2.729 Mar 202427 Mar 2024-2 d
—DeadlineTime limit · IV.2.227 Mar 202428 Mar 2024+1 d
—Bid openingConditions for opening of tenders · IV.2.727 Mar 202428 Mar 2024+1 d
—DeadlineTime limit · IV.2.228 Mar 20241 Apr 2024+4 d
—Bid openingConditions for opening of tenders · IV.2.728 Mar 20241 Apr 2024+4 d

Change of specification

ITT Completed ahead of schedule

Change in spec

change of spec

Routine re-releases (5)
  • 2024-02: 2 releases · 7 Feb 2024, 21 Feb 2024

Contracting authority & participating public bodies

Calmac Ferries Ltd

Contracting authorityBody governed by public lawFerry Operator Ferry Terminal, The, Gourock, Gourock, Scotland, PA19 1QPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Scottish Courts and Tribunals ServicesReview body Greenock

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.