Find a TenderAwarded
Published 22 Apr 2021, 22:55 BST

Official UK procurement notice

Provision of Creative Services

Official notice

Authority: University of Central Lancashire (Education)

Framework agreement8 lotsServicesRestricted procedure
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 24 May 2021awarded 15 Sept 2021
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

Provision of Creative Services split across 4 Lots

Lot 1 - Creative Design

Lot 2 - Photography

Lot 3 - Videography

Lot 4 - Copywriting

CPV: Advertising and marketing services · Advertising photography services · Marketing services

How this framework works

From the published notice
Places
up to 4 suppliers · 10 bids on the busiest of 4 lots (2.5 per place) · 10 appointed (full)

Lots and requirements (8)Procurement structure

8 lots · no lot values published · same evaluation weights on every lot
Lot #1Lot 1 - Creative Design ServicesAwarded UK
Lot #2Lot 2 - PhotographyAwarded UK
Lot #3Lot 3 - VideographyAwarded UK
Lot #4Copywriting ServicesAwarded UK
Lot #5We are seeking to work closely with an agency on the development of marketing…Renewal North West

We are seeking to work closely with an agency on the development of marketing campaigns and creative concepts, aligned to the marketing strategy and focussed on brand and student recruitment, plus the other areas outlined in the objectives such as business, research and alumni. The agency will be able to demonstrate a capacity for strategic thinking and will be experienced in the use of customer insight to drive both brand and campaign planning. We are looking for an agency that can demonstrate excellence in creating advertising and marketing concepts that can help the University stand out from its competitors, with experience of and expertise in developing creative concepts across numerous digital and traditional media channels, plus a proven ability to deliver brand and campaign advertising campaigns, with a focus on outcomes from response rates to ROI. Agencies will be required to demonstrate competitive pricing for work undertaken, along with attention to detail and a strong customer service ethic encompassing account management, advice and an honest approach to challenge our thinking.

Delivery: North West
Extensions: The University has the option to extend for a further two x 12 month periods after the initial contract period subject to satisfactory performance. · The requirement will be retendered at the end of the contract period.Variant bids: not allowed
Lot #6We are seeking to work with agencies / freelancers to provide a range of specialist…Renewal North West

We are seeking to work with agencies / freelancers to provide a range of specialist and general photography services including art direction in a cost effective and timely manner including drone, high level and aerial photography, brand and campaign photography and photography for digital, email and print purposes. Attention to detail and creative flair, plus excellent customer service and value for money, plus adherence to brand guidelines are also requirements for this Lot.

Delivery: North West
Extensions: The University has the option to extend for a further two x 12 month periods after the initial contract period subject to satisfactory performance. · The University will retender after the contract has expiredVariant bids: not allowed
Lot #7We are seeking to work with agencies / freelancers to support our in-house video team…Renewal North West

We are seeking to work with agencies / freelancers to support our in-house video team to create content for a wide range of internal and external stakeholders in a cost effective and timely manner including personalised and 360 videos, brand and campaign videos, videos for School and Service colleagues for internal and external audiences. This will include art direction, attention to detail, creative flair and customer service, as well as adherence to brand guidelines are also requirements for this Lot.

Delivery: North West
Extensions: The University has the option to extend for a further two x 12 month periods after the initial contract period subject to satisfactory performance. · The University will retender the requirement once the contract has expiredVariant bids: not allowed
Lot #8We are looking to work with agencies / freelancers who can work as an extension to our…Renewal North West

We are looking to work with agencies / freelancers who can work as an extension to our in-house team to provide high-end copywriting services in a cost effective and timely manner. Our audiences are diverse and range from prospective students to stakeholders and regional partners, so we are seeking an agency who can write compelling copy for a wide range of audiences and offers, whilst adhering to our tone of voice guidelines and our style guide.

Delivery: North West
Extensions: The University has the option to extend for a further two x 12 month periods after the initial contract period subject to satisfactory performance. · The University will retender the requirement once the contract has expiredVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60Price: 80
Published sub-criteria (3)
  • Quality: 60
  • Price: 40
  • price: 40
Published award criteria (3)
  • Quality: 60
  • Price: 40
  • Price: 40
What this means for your bid
  • Price carries 80 of 140 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Creative Services” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Apr 2021, 22:55 BST
Last source update
8 Oct 2021, 22:44 BST
FTS notice number
2021/S 000-025278
Classification (CPV)
Advertising and marketing servicesAdvertising photography servicesMarketing services
Delivery area
UKNorth West (UKD)
Official registry OCID
ocds-h6vhtk-02a957 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
24 May 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

24 May 2021 → 8 Oct 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    24 May 2021, 12:00 BST
  2. Invitations to tender expected
    14 Jun 2021, 00:00 BST
  3. Notice published
    8 Oct 2021, 22:44 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Oct 2021, 22:44 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 10busiest of 4 lots
Contracts signed 4latest 15 Sept 2021

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Creative Design Services

    Signed
    15 Sept 2021
    Value
    £300,000
    Status
    active
  • Photography

    Signed
    15 Sept 2021
    Value
    £100,000
    Status
    active
  • Videography

    Signed
    15 Sept 2021
    Value
    £150,000
    Status
    active
  • Copywriting Services

    Signed
    15 Sept 2021
    Value
    £50,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lot 1 - Creative Design Services9bids———
2 · Lot 2 - Photography3bids———
3 · Lot 3 - Videography10bids———
4 · Copywriting Services6bids———

Contracting authority & participating public bodies

The University of Central Lancashire

Contracting authorityEducationBody governed by public lawEducation Preston, UKContact email Published organisation website ↗

Dispute resolution & review bodies

Framework contractors & participating bidders

10 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.