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Published 3 Apr 2025, 14:55 BST

Official UK procurement notice

Provision of Dental Implants

Official notice

Procurement agent: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)·On behalf of: Cardiff and Vale University Health Board

GoodsOpen procedureAbove thresholdSME suitable
Published estimate£485,000≈ £162k / year · £582,000 inc. VAT
Submissions closed 7 May 2025
Contract term 3 yrsends 31 Jul 2028 · up to 31 Jul 2030 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

This contract is to supply custom made implantable devices and cutting guides to the NHS patients under the care of Cardiff and Vale UHB. This will include working closely with the design Dental Technologists based at the Cad Cam Department at the University Dental Hospital of Wales. The CAD CAM Department has been at the forefront in Cad Cam manufacturing for the past eight years. The supplier will print the designs generated by Cardiff and Vale UHB. The specialist services utilising this service are; Maxillofacial, Neuro, Orthopaedics, Spinal and Dental.

The requirements for this contract are to supply Cardiff and Vale UHB with custom made Class II and Class IIa implantable devices manufactured under a QMS standard of ISO13485. Items to include (but not limited to) those listed below. Please note a full list of consumables required for delivery will be included within the tender documents.

  • Cranioplasty plates
  • Mandibular reconstruction plates
  • Cutting guides
  • Orbital floors
  • Plates/cutting guides for any part of the human skeleton.

This contract is for the supply (Printing) of the above-mentioned devices from Cardiff and Vale UHB’s designs. There is no design element as part of this contract. The supplier is to manufacture implantable medical grade Titanium devices to the exact designs sent via STL file formats to a secure portal from Cardiff and Vale UHB. All identities are to be treated with the utmost confidentiality. Only quality management standards of ISO13485 are acceptable.

CPV: Surgical implants

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£485,000
Contract period: 1 Aug 2025 – 31 Jul 2028 (3 yrs) · up to 31 Jul 2030 with extensionsValue: £485,000 exc. VAT · £582,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 1 + 1 Optional extension built into contract, to be reviewed annually.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender documents, all requirements listed within Pass/Fail Criteria.

  • Technical & professional ability

    As per tender documents, all requirements listed within Pass/Fail & scored Criteria.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Qualitative Criteria: 40%
  • Commercial Criteria: 60%
Published award criteria (2)
  • Qualitative Criteria
  • Commercial Criteria
Conditions of participation2
  • Economic & financial standing

    As per tender documents, all requirements listed within Pass/Fail Criteria.

  • Technical & professional ability

    As per tender documents, all requirements listed within Pass/Fail & scored Criteria.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 Apr 2025, 14:55 BST
Last source update
3 Apr 2025, 14:55 BST
Award evaluation window
Submission end – 7 Jul 2025
Authority reference
CAV-OJEU-58514
FTS notice number
2025/S 000-012859
Latest notice
Tender notice (UK4)
Classification (CPV)
Surgical implants
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04fcce Find a Tender
Contract terms summary

Cardiff & Vale University Health Board NO PO NO PAY Policy applies for all submitted invoices.

Review and risk notes
Risks

Suppliers must meet the necessary & mandatory accreditations prior to award of contract, ensuring these are maintained throughout the lifetime of the contract.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
7 May 2025, 14:00 BST
Clarification deadline
5 May 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Apr 2025 → 1 Aug 2025 · 5 dates
  1. Tender notice published
    3 Apr 2025, 14:55 BST
  2. Clarification questions by
    5 May 2025, 14:00 BST
  3. Submission deadline
    7 May 2025, 14:00 BST
  4. Award decision expected by
    7 Jul 2025, 23:59 BST
  5. Contract starts
    1 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    3 Apr 2025, 14:55 BST
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership

Procurement agentPublic undertakingWelsh devolved regulations apply GB-NHS: RQF 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw, Cardiff, Wales, CF15 7QZContact name, email, phone

Clients of the procurement agent

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender