Official UK procurement notice
Provision of Electoral Services to the Returning Officer
Authority: Aberdeen City Council (Local council)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionAberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.
CPV: Bespoke printed matter · Electoral forms · Printing and related services
How this framework works
From the published notice- Places
- up to 1 suppliers
The lotProcurement structure
single lot · no lot value publishedLot #1Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and…
Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer.
The Framework Agreement is for the provision of the following services as required by each Council:
- The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards
- The design, production, printing, packaing and issuing of Postal Voting Packs
The printing of all ordinary and tendered ballot papers
- Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project
- Provision of Electronic Voting and Counting System Solution(s)
- Provision of a Counting System
Further details of all services to be provided are detailed in the Invitation to Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality questions as given in Appendix 5: 70%
- price: 30%
Published award criteria (2)
- Quality questions as given in Appendix 5: 70%
- Price: 30%
- Suitability
Suppliers must be aware of, and their services and products must comply with, the statutory requirements for UK elections (including UK
parliamentary elections, Scottish parliamentary elections and Scottish local government elections) and referenda, including the
Representation of the People Act 1983, the Scotland Act 1998, the Political Parties, Elections and Referendums Act 2000, the Electoral
Administration Act 2006, the Local Government (Scotland) Act 1973, the Representation of the People (Scotland) Regulations 2001, the
Scottish Parliament (Elections etc) Order 2015 and the Scottish Local Government Elections Order 2011, all as amended.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Provision of Electoral Services to the Returning Officer” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Jul 2022, 15:22 BST
- Last source update
- 27 Jul 2022, 15:22 BST
- Award evaluation window
- 2 Sept 2022 – …
- Authority reference
000-YKCB2714- FTS notice number
2022/S 000-020501- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035694Find a Tender
- Performance terms
Suppliers must have, or commit to obtaining before commencement of the contract, minimum levels of the following insurance:
Employers Liability Insurance cover of GBP 5,000,000;
Public Liability (Third Party) Insurance cover of
GBP 5,000,000;
Professional Indemnity Insurance cover of GBP 1,000,000
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=701551. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:701551)
How it was run
Official notice- Appointment period ends
- 2 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 3600 days from the deadline
- Bids opened
- 2 Sept 2022, 12:00 BST
Timeline
27 Jul 2022 → 2 Sept 2022 · 3 dates- Notice published27 Jul 2022, 15:22 BST
- Admission / appointment period endsperiod end, not a bid countdown2 Sept 2022, 12:00 BST
- Bids opened2 Sept 2022, 12:00 BST
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Aberdeenshire CouncilContracting authority
- The Highland CouncilContracting authority
Dispute resolution & review bodies
- Aberdeen Sherrif CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria