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Published 19 Sept 2023, 11:26 BST

Official UK procurement notice

Provision of Electoral Services to the Returning Officer

Official notice

Authority: Aberdeen City Council (Local council)·Consortium: 3 public authorities

Framework agreementServicesOpen procedure
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: Scotland (UKM50)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 14 Sept 2023

What is being bought

Published requirement description

Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.

CPV: Bespoke printed matter · Electoral forms · Printing and related services

How this framework works

From the published notice
Bids received
2 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and…Awarded

Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer.

The Framework Agreement is for the provision of the following services as required by each Council:

  • The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards
  • The design, production, printing, packaing and issuing of Postal Voting Packs

The printing of all ordinary and tendered ballot papers

  • Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project
  • Provision of Electronic Voting and Counting System Solution(s)
  • Provision of a Counting System

Further details of all services to be provided are detailed in the Invitation to Tender documentation.

Delivery: Scotland · Aberdeen City, Aberdeenshire and Highlands & Islands
22458000 Bespoke printed matter22821000 Electoral forms

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality questions as given in Appendix 5: 70%
  • price: 30%
Published award criteria (2)
  • Quality questions as given in Appendix 5: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Provision of Electoral Services to the Returning Officer” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
19 Sept 2023, 11:26 BST
Last source update
19 Sept 2023, 11:26 BST
Authority reference
000-YKCB2714
FTS notice number
2023/S 000-027600
Classification (CPV)
Bespoke printed matterElectoral formsPrinting and related services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-0401e5 Find a Tender

Publisher note: (SC Ref:745146)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 14 Sept 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 027600-2023-1

    Signed
    14 Sept 2023
    Value
    £1,100,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad0——

Contracting authority & participating public bodies

3 public bodies on the notice

Aberdeen City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Aberdeen Sherrif CourtReview body Aberdeen

Framework contractors & participating bidders

1 commercial party on the notice
  • Idox Software LtdFramework contractor Second Floor, 1310 Waterside, , Arlington Business Park, Theale, UK, RG7 4SAContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.