Official UK procurement notice
Provision of Housing Repairs & Maintenance Software
Authority: Denbighshire County Council (Central government)
What is being bought
Published requirement descriptionDenbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council.
Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire’s specification, appropriate training and post implementation support will be provided to the Council.
The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT.
All documentation relating to this project can be found within the documents tab of Proactis. supplierlive.proactisp2p.com/Account/Login ↗
Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable.
Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.
- The authority expects to re-tender this requirement around 20 Nov 2030, 23:59 GMT.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1
- Economic & financial standing
Please see procurement documentation.
- Technical & professional ability
Please see procurement documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality: Quality carries a weighting of 70% and consists of the following: 80% of the 70% is applied to Functionality 10% of the 70% is applied to Service & Support Provision 10% of the 70% is applied to Implementation
- Economic & financial standing
Please see procurement documentation.
- Technical & professional ability
Please see procurement documentation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 20 Nov 2030
- First published
- 21 Jan 2026, 15:11 GMT
- Last source update
- 21 Jan 2026, 15:11 GMT
- Award evaluation window
- Submission end – 23 Mar 2026
- FTS notice number
2026/S 000-005396- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060b57Find a Tender
How it was run
Official notice- Submission deadline
- 18 Feb 2026, 12:00 GMT
- Clarification deadline
- 10 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
21 Jan 2026 → 20 Apr 2026 · 5 dates- Tender notice published279 days ago21 Jan 2026, 15:11 GMT
- Clarification questions by259 days ago10 Feb 2026, 17:00 GMT
- Submission deadline252 days ago18 Feb 2026, 12:00 GMT
- Award decision expected by218 days ago23 Mar 2026, 23:59 GMT
- Contract starts191 days ago20 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Jan 2026, 15:11 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Pre-market Engagement Notice (Speculative Notice) details.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender