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Published 16 Mar 2021, 09:08 GMT

Official UK procurement notice

Provision of Legal Services, Support, Advice & Representation: General Legal Services & Court of Session Work

Official notice

Authority: Fife Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM72)
Framework ceiling (notional)£920,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 19 Apr 2021awarded 13 Jul 2021
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Fife Council has a requirement to secure a Contract offering Best Value to the Council for the provision of legal services, support, advice & representation: general legal services & court of session work, as required, to the Council’s Legal Services.

CPV: Legal advisory and representation services · Legal advisory services · Legal representation services · Legal services

How this framework works

From the published notice
Places
up to 2 suppliers · 7 bids on the busiest of 2 lots (3.5 per place) · 1 appointed
Electronic auction
yes

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Provision of Support, Advice and Representation: Court of Session WorkAwardedRenewalPublished value£640,000

Fife Council has a requirement to secure a Contract offering Best Value to the Council for the provision of support, advice, and representation: Court of Session Work, as required, to the Council’s Legal Services

Delivery: Scotland · Fife
Extensions: The framework period is for a three years period with the option to extend a further 12 months, dependant on the performance of the contractor and the Council's requirements.Variant bids: not allowed
79100000 Legal services79110000 Legal advisory and representation services79112000 Legal representation services
Lot #2Provision of Legal Services, Support, Advice & Representation: General Legal ServicesAwardedRenewalPublished value£286,000

Fife Council has a requirement to secure a Contract offering Best Value to the Council for the provision of support, advice, and representation: general legal services, as required, to the Council’s Legal Services.

Delivery: Scotland · Fife
Extensions: The framework period is for a three years period with the option to extend a further 12 months, dependant on the performance of the contractor and the Council's requirements.Variant bids: not allowed
79100000 Legal services79110000 Legal advisory and representation services79111000 Legal advisory services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical: 50%
  • price: 50%
Published award criteria (2)
  • Technical: 50
  • Price: 50
Conditions of participation2
  • Economic & financial standing

    4B1.1 - Tenderers are required to provide their annual turnover for their last two financial set of accounts.

    4B.4 - The Current Ratio will be applied. Tenderers are to provide their current assets and current liabilities in relation to their audited published accounts for the last two years and to divide the current assets by the current liabilities figure. If a company does not have 2 years of audited published accounts an explanation should be given.

    4B.5.1b - Insurance - Employer’s (Compulsory) Liability: Bidders are required to hold or commit to obtaining GBP 10,000,000 of Employer’s (Compulsory) Liability Insurance.

    4B.5.2-Insurance-All other types listed: Bidders are required to hold or commit to obtaining, prior to the commencement of the contract, the levels of all other types of insurance cover indicated. The values of the policies must be as follows:

    Employer’s Liability - 10 million GBP

    Public Liability – 2.5 million GBP

    Professional Negligence - 250,000 GBP

    Minimum: 4B1.1 - Tenderers will be required to have a minimum “general” yearly turnover of GBP GBP 1.40M for the last 2 years. Tenderers shall be advised that where they do not currently meet the above requirements they shall require to confirm why and the Council may undertake additional…
  • Technical & professional ability

    SELECTION CRITERIA (SPD)

    Lots 1 & 2

    Tenderers (Lot 1&2) shall be evaluated under stage 1. The selection stage is divided into the following sections:

    A: Suitability.

    B: Economic and financial standing. (Financial Criteria)

    C: Technical and professional ability.

    D: Quality assurance schemes and environmental management standards.

    E: Global indication for all selection criteria.

    Minimum criteria:

    (i)Both Lots: All solicitors working on the contract must hold a current Law Society of Scotland Practising Certificate

    (ii)Lot 1: Capability to lodge Court of Session documents within necessary Court timescales.

    (iii)Lot 2: Tenderers must be able to practice in Scotland and able to cover the following areas of law :

    The tenderers must be able to practice in Scotland and able to cover the following areas of law:

    Type of Work

    Commercial Sale/Purchase

    Domestic Sale/Purchase

    Commercial Lease

    Advice on dilapidations

    Domestic Lease

    Agricultural Lease

    Compulsory Purchase Orders

    Procurement

    Drafting and Revising Contracts

    Charity Law

    Planning

    S75 Agreements

    Environment

    Waste Management

    Criminal Litigation

    Civil Litigation

    Employment Tribunal

    Company Formation

    Formation of LLPs and Trusts

    Advice on establishing arms length organisations

    Local Authority Participation in Companies

    Joint Venture Agreements

    Protection of Intellectual Property

    Competition Law and State Aid

    Copyright Interests

    Patent and Trademark Law

    Telecommunications Law

    Building and Civil Engineering Disputes

    Arbitration and Al…

    Minimum: SELECTION CRITERIA (SPD) Lots 1 & 2 Tenderers (Lot 1&2) shall be evaluated under stage 1. The selection stage is divided into the following sections: A: Suitability. B: Economic and financial standing. (Financial Criteria) C: Technical and professional ability. D: Quality assura…
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Legal Services, Support, Advice & Representation: General…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Mar 2021, 09:08 GMT
Last source update
13 Jul 2021, 15:45 BST
Award evaluation window
19 Apr 2021 – …
Authority reference
CFM002
FTS notice number
2021/S 000-016395
Classification (CPV)
Legal advisory and representation servicesLegal advisory servicesLegal representation servicesLegal services
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-029bf7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The successful Contractor shall be required to attend quarterly meetings to discuss performance to date and future requirements of the Contract. If there are any issues with the Contract the Council may opt to amend the frequency of the meetings.

Review and risk notes
Review procedure

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session

Publisher note: (SC Ref:660454)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
19 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Apr 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

19 Apr 2021 → 13 Jul 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Apr 2021, 12:00 BST
  2. Bids opened
    19 Apr 2021, 12:00 BST
  3. Notice published
    13 Jul 2021, 15:45 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Jul 2021, 15:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 77 from SMEs · busiest of 2 lots
Contracts signed 2latest 13 Jul 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of Support, Advice and Representation: Court of Session Work

    Signed
    13 Jul 2021
    Value
    £640,000
    Status
    active

  • Provision of Legal Services, Support, Advice & Representation: General Legal Services

    Signed
    13 Jul 2021
    Value
    £280,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Support, Advice and Representation: Court of Session Work7bids · 7 electronic · 7 from abroad7——
2 · Provision of Legal Services, Support, Advice & Representation: General Legal Services2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bankhead Central, Bankhead Park, Glenrothes, Scotland, KY7 6GHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Kirkcaldy Sheriff Court and Justice of Peace CourtReview body Kirkcaldy

Framework contractors & participating bidders

1 commercial party on the notice
  • Harper Macleod LLPFramework contractor The Ca'd'oro, 45 Gordon Street, Glasgow, Scotland, G1 3PE

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.