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Find a TenderCancelled
Published 9 Jun 2023, 15:43 BST

Official UK procurement notice

Provision of Leisure Management System

Official notice

Authority: Aberdeenshire Council (Local council)

ServicesOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Scotland (UKM50)
Published estimate£450,000exc. VAT
Submissions closed 10 Jul 2023

What is being bought

Published requirement description

Live Life Aberdeenshire (LLA) provides a wide range of activities and services such as swimming, indoor and outdoor sports, fitness classes, referral programs, book lending, free access to computers, exhibitions, hall hire and lots more across multiple facilities.

These include 35 libraires, 21 sports facilities, 10 museums, 13 community halls, 4 theatres, a recording centre, and a marine aquarium in Macduff. There are also just under 600 bookable spaces and rooms within LLA and Education providing an opportunity for individuals, clubs and societies to book long and short term Lets.

The aim of this tender is to procure a new leisure management system (LMS), in accordance with the Statement of Requirements, for use by Life Live Aberdeenshire (LLA) and Education and Children’s Services (ECS).

CPV: IT services: consulting, software development, Internet and support · Scheduling software package · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Procure a Leisure Management System which will include either within the main system…CancelledRenewalPublished value£450,000

Procure a Leisure Management System which will include either within the main system or as modules: swimming lesson management, marketing functions, mobile app and adaptive website, book to lets, online booking, reporting mechanism and compliant payment system or method and as described in the tender documents.

Delivery: Scotland
Extensions: Initial period of 36 months from implementation with further period of optional extension of up to 24 monthsVariant bids: not allowed
48000000 Software package and information systems48332000 Scheduling software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Jun 2023, 15:43 BST
Last source update
16 Jan 2024, 15:15 GMT
Award evaluation window
10 Jul 2023 – …
Authority reference
000-PCRL3559
FTS notice number
2024/S 000-001492
Classification (CPV)
IT services: consulting, software development, Internet and supportScheduling software packageSoftware package and information systems
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-03d530 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As detailed in the tender documentation

Publisher note: Credit score – the Buyer will use Creditsafe to carry out initial checking of a Bidders’ financial status. Should this report raise any concerns the Buyer reserves the right to request further detailed financial information as may be required (SC Ref:755404)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
10 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
10 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

10 Jul 2023 → 16 Jan 2024 · 3 dates
  1. Submission deadline
    10 Jul 2023, 12:00 BST
  2. Bids opened
    10 Jul 2023, 12:00 BST
  3. Notice published
    16 Jan 2024, 15:15 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    16 Jan 2024, 15:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Aberdeenshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sherriff CourtReview body Aberdeen

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria