Official UK procurement notice
Provision of OSCE Election Observation Monitors
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe Foreign, Commonwealth and Development Office (FCDO), the “contracting authority” issues this Contract Award Notice as it has established a single-supplier Framework Agreement with Westminster Foundation for Democracy (WFD) for the provision of Election Observation Monitors to Organization for Security and Co-operation in Europe (OSCE) Election Observation Missions, under the Public Contracts Regulations 2015 (PCRs).
The UK is a strong supporter of the OSCE Election Observation Missions (EOMs) carried out by the Office for Democratic Institutions and Human Rights (ODIHR). The contribution of UK observers to EOMs demonstrates the UK's support for the work of ODIHR to promote democratic principles and institutions in the OSCE region.
The contracting authority has established a Framework Agreement with WFD to recruit and manage UK observers to ODIHR EOMs. WFD will:
- Select, recruit, train and manage, on behalf of the contracting authority, UK observers to the OSCE's ODIHR EOMs in OSCE participating States.
- Ensure observers are fully trained and aware of their responsibilities as independent observers.
- Undertake all logistical arrangements to deploy the observers, including visas, travel, insurance, and accommodation.
The estimated spend of this framework agreement is approximately £3,000,000 over 3 years.
There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
CPV: Business services: law, marketing, consulting, recruitment, printing and security
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs 7 mo from 13 Sept 2021
The lotProcurement structure
single lot · no lot value publishedLot #1Please note that this is an award notice and the opportunity is now closedAwarded
Please note that this is an award notice and the opportunity is now closed.
In accordance with the PCRs, the contracting authority has undertaken a compliant tender exercise via a Restricted (two-stage) procedure to establish a single-supplier Framework Agreement with the Westminster Foundation for Democracy (WFD) to supply UK election observers to OSCE/ODIHR election observation missions. This tender exercise was evaluated on a Most Economically Advantageous Tender (MEAT) basis with a mix of technical and commercial evaluation criteria. WFD achieved the highest score overall and therefore are the successful bidder.
The contracting authority observed the obligatory standstill period in line with the ITT documentation and the PCRs. Following expiry of the standstill period, the contracting authority has now formally entered into a Framework Agreement with WFD.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 70
- Commercial: 30
- price: 30
Published award criteria (3)
- Technical: 70%
- Commercial: 30%
- Price: 30%
- Price carries 60 of 130 points: a 10% discount moves about 6 points. Quality carries 70 of 130: the paper moves it further than the discount.
- “Provision of OSCE Election Observation Monitors” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Jun 2021, 22:45 BST
- Last source update
- 28 Oct 2021, 22:44 BST
- Authority reference
CPG/6301/2021- FTS notice number
2021/S 000-027123- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02bcf1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
The contracting authority incorporated a minimum 10 calendar day standstill period at the point information on the award of the Framework Agreement was communicated to tenderers. This period allowed unsuccessful tenderers to challenge this decision before the Framework Agreement was signed (as appropriate). The standstill period expired midnight of 11th October 2021, no challenges were received. If an appeal regarding the award of the Framework Agreement has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the Framework Agreement or to award only part of the opportunity described in this contract notice. If the contracting authority takes up any of these rights then it will not be responsible for or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.
How it was run
Official noticeTender documents are also served through a separate tool: http://fcdo.bravosolution.co.uk/ ↗
- Appointment period ends
- 16 Jul 2021, 18:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
16 Jul 2021 → 28 Oct 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown16 Jul 2021, 18:00 BST
- Invitations to tender expected30 Jul 2021, 00:00 BST
- Contract starts13 Sept 2021, 00:00 BST
- Notice published28 Oct 2021, 22:44 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Oct 2021, 22:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 027123-2021-1
- Signed
- 27 Oct 2021
- Value
- £3,000,000
- Period
- … – 31 Mar 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court, Royal Courts of JusticeReview bodyReview contact point
Framework contractors & participating bidders
1 commercial party on the notice- Westminster Foundation for DemocracyFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria