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Published 21 Mar 2022, 18:15 GMT

Official UK procurement notice

Provision of Public Relations, Engagement and Communications services for the Harlow and Gilston Garden Town

Official notice

Authority: Epping Forest District Council (Local council)

ServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: East of England (UKH3)
Published estimate£322,000exc. VAT
Submissions closed 21 Apr 2022

What is being bought

Published requirement description

Epping Forest District Council is seeking to procure digital and traditional PR, Communications, Marketing and Engagement support services for the Harlow & Gilston Garden Town project, one of the most exciting regeneration opportunities for sustainable development of any place in the UK and the second largest growth initiative in the South-East region.

These services will not only provide media expertise but give political counsel and insight, and community engagement and co-design best practice to the HGGT project team, which includes a dedicated Comms and Engagement Officer.

The initial contract will be for a period of 24 months with the option to extend for up to a further 18 months through one or more extension.

  • Recurrence: Estimated timing for further notices to be published: Notices will be issued prior to expiry of the initial term of this agreement, or the extension

CPV: Advertising campaign services · Advertising consultancy services · Advertising management services · Marketing management consultancy services · Marketing services · Promotional services · Public relations services

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewalPublished value£322,000
Delivery: East of England · Essex
Extensions: Either at end of initial period or extended period, subject to availability of fundingVariant bids: not allowed
79341100 Advertising consultancy services79341200 Advertising management services79341400 Advertising campaign services79342000 Marketing services79342200 Promotional services79413000 Marketing management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Estimated timing for further notices to be published: Notices will be issued prior to expiry of the initial term of this agreement, or the extension

First published
21 Mar 2022, 18:15 GMT
Last source update
12 Apr 2022, 14:05 BST
Award evaluation window
21 Apr 2022 – …
FTS notice number
2022/S 000-009737
Classification (CPV)
Advertising campaign servicesAdvertising consultancy servicesAdvertising management servicesMarketing management consultancy servicesMarketing servicesPromotional servicesPublic relations services
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-03246c Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=683326057 GO Reference: GO-2022412-PRO-19956770

How it was run

Official notice
Submission deadline
21 Apr 2022, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
21 Apr 2022, 12:00 BST

Timeline

12 Apr 2022 → 14 Jul 2022 · 4 dates
  1. Notice published
    12 Apr 2022, 14:05 BST
  2. Submission deadline
    21 Apr 2022, 12:00 BST
  3. Bids opened
    21 Apr 2022, 12:00 BST
  4. Bids must remain valid until
    14 Jul 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    12 Apr 2022, 14:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Epping Forest District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civi Offices, High Street, Braintree, East of England, CM7 9HBContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria