Official UK procurement notice
Provision of replacement Industrial & Commercial Customer Metering Equipment in connection with a Gas Distribution Network '27
Authority: Phoenix Energy Group Ltd (Public body)
What is being bought
Published requirement descriptionPhoenix is seeking to commence a meter replacement programme for Industrial & Commercial meter installations and is looking to appoint Supplier(s) who can supply rotary positive displacement (RPD) and/ or turbine meters in support of this specific asset work.
The initial contract period shall be four consecutive calendar years with an optional extension period, at Phoenix discretion, for a further four years.
Whilst there is no guarantee of any minimum nor maximum workload, the estimated total number of meters required during the initial four-year period (2027 – 2031) is expected to be approximately 205 units of which 197 are RPD meters and 8 are turbine meters.
Should an extension period be invoked, then the estimated number of meter replacements for the four-year extension period shall be expected to be approximately 86 RPD meters and 13 turbine meters.
RPD variants are required in the flow range 65m3/hr to 400m3/hr (G40 to G250) and turbine variants in the flow range 650m3/hr to 4000m3/hr (G400 to G2500).
Meters shall be approved under the Measuring Instruments Directive (2014/32/EU) and will display / register the quantity of gas passed in m3 (cubic metres).
Meters are required to be delivered to the Greater Belfast area of Northern Ireland.
g) Meters shall be compliant with the Pressure Equipment Directive (2014/68/EU).
h) Meters shall be suitable for use in Zone 1 hazardous areas and approved under the ATEX Directive (2014/34/EU) as applicable.
- How the procedure runs: Potential Suppliers wishing to be considered for the forthcoming Invitation to Tender process must first express their interest by completing the attached Pre-qualification Questionnaire (PQQ) and submitting it via eSourcingNI before expiry of the advised time and date for return. Such Applicants shall be assessed and scored based upon the relevance of their experience to the Supplies/ Services required. Only those Applicants that achieve the minimu score or more, as stated in the PQQ document, shall be considred for inclusion onto the subsequent Invitation to Tender process.
CPV: Instruments for measuring flow, level and pressure of liquids and gases
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 3 suppliers
- Framework period
- 4 yrs · up to 8 yrs from 1 Jan 2027
- Supplier levy on call-offs (max %)
- N/A
Published description of the framework
The purpose of this initial tender exercise is to eventually appoint suitably experienced Suppliers based upon agreed terms, specification and rates.
Subsequent rate adjustments shall be carried out in the form of a mini tender competition between those Suppliers who were awarded a Framework Agreement following the initial tender process. Each Supplier will be issued with revised Schedules on an annual basis (or alternative frequency if operational demands deem more appropriate) and the revised prices received will, if accepted, be recorded by way of a Contract Variation.
As per the initial submission, subsequent rates received as a result of each annual, or otherwise, mini competition will remain fixed for a minimum twelve-month period and not be subject to any inflationary increases.
Rates received through each the mini competition will be subject to negotiation and so Suppliers may be required to demonstrate the methodology behind the rate build up in order to justify any subsequent increase.
Such mini competitions shall be held regularly throughout the term of the overall Framework Agreement and shall relate only to pricing in that the terms & conditions along with the Specification shall remain unchanged unless a separate Contract Variation is issued accordingly. The main point being that the Suppliers will be asked to submit pricing details only.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£400,000
- Economic & financial standing
Not applicable.
- Technical & professional ability
Succesful Applicants must clearly demonstrate previuos experience of fulfilling a contract(s) of similar scope and value.
- Condition of participationshortlisting
As stated in PreQualification Questionnaire.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- To establish the Most Advantageous Tender offer(s).: The prequalification exercise will be utilised to establish a select list of suitably experienced Applicants who will then be invited to participate in a subsequent Invitation to Tender exercise. Relavent weightings with regards to technical and commercial shall be further stated in the Invittation to Tender document.
- Economic & financial standing
Not applicable.
- Technical & professional ability
Succesful Applicants must clearly demonstrate previuos experience of fulfilling a contract(s) of similar scope and value.
- Condition of participationshortlisting
As stated in PreQualification Questionnaire.
- “Provision of replacement Industrial & Commercial Customer Metering…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Sept 2026, 12:27 BST
- Last source update
- 17 Sept 2026, 12:27 BST
- Award evaluation window
- Submission end – 10 Dec 2026
- FTS notice number
2026/S 000-088162- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077449Find a Tender- Contract terms summary
Invoices that comply with the process stated in the Framework Agreement shall be paid by by BACS transfer, 30 days from the date of receipt.
- How it runs
Potential Suppliers wishing to be considered for the forthcoming Invitation to Tender process must first express their interest by completing the attached Pre-qualification Questionnaire (PQQ) and submitting it via eSourcingNI before expiry of the advised time and date for return. Such Applicants shall be assessed and scored based upon the relevance of their experience to the Supplies/ Services required. Only those Applicants that achieve the minimu score or more, as stated in the PQQ document, shall be considred for inclusion onto the subsequent Invitation to Tender process.
- Risks
Note, throughout the duration of any Framework Agreement, the performance of the appointed Supplier(s) will be regularly monitored. Any continual failure on the part of the Supplier to deliver the required standards of service may constitute a material breach of the Agreement which, in turn, may result in termination.
How it was run
Official notice- Requests to participate (first stage)
- 15 Oct 2026, 12:00 BST
- Appointment period ends
- 15 Oct 2026, 12:00 BST
- Clarification deadline
- 7 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · N/A
Timeline
17 Sept 2026 → 1 Jan 2027 · 5 dates- Tender notice published42 days ago17 Sept 2026, 12:27 BST
- Clarification questions by22 days ago7 Oct 2026, 12:00 BST
- Admission / appointment period ends14 days ago · period end, not a bid countdown15 Oct 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 42 days10 Dec 2026, 23:59 GMT
- Contract startsin 63 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published17 Sept 2026, 12:27 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Invitation to Tender documents shall be issued to those Applicants who successfully complete the pre-qualification execise via the eSourcingNI portal.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender