Official UK procurement notice
Provision of Scanning Equipment Maintenance Services
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionThis Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 60 months.
CPV: Repair and maintenance services of precision equipment
The lotProcurement structure
single lot · no lot value publishedLot #1Historic Environment Scotland (HES) intends to award this contract under the…Awarded
Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection
of Aerial Photography (NCAP). The scope of the maintenance services provided will include:
- Customer support services
- Annual on-site preventative hardware maintenance
- Annual service visit to re-calibrate equipment
- Replacement of fluorescent transmissive lamps
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 16 Sept 2026, 12:10 BST
- Last source update
- 20 Oct 2026, 10:22 BST
- Authority reference
HES/C/4380- FTS notice number
2026/S 000-098820- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06fafeFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The equipment in question is legacy equipment and no longer commercially available. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.
Publisher note: (SC Ref:846040)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GeoToolBox Iberica S.L. | £215,000 †same award published again · counted once | — | Awarded |
| GeoToolBox Iberica S.L. | £215,000 † | — | Awarded |
Contracts
Contract 098820-2026-HES/C/4380-1 · GeoToolBox Iberica S.L.
- Signed
- 19 Oct 2026
- Value
- £215,000
- Status
- active
Contract 087701-2026-HES/C/4380-1 · GeoToolBox Iberica S.L.
- Signed
- 14 Sept 2026
- Value
- £215,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- GeoToolBox Iberica S.L.Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.