Find a TenderClosed
Published 10 Dec 2021, 14:06 GMT

Official UK procurement notice

Provision of Security Services

Official notice

Authority: Kirklees Council (Local council)

3 lotsServicesOpen procedureMax 3 lots per supplier
Published estimate£3,150,000total for 3 lots
Submissions closed 14 Jan 2022
Lots 3max 3 won per supplier

What is being bought3 lots · detail below

Published requirement description

Tenders are invited by the Council of the Borough of Kirklees (the “Council”) for the Provision of Security Services from Service Providers with relevant experience and ability to demonstrate sufficient capacity to suit the requirements as outlined within the tender documents.

The contract is split into 3 lots comprising;

Lot 1 – Commercial and Corporate Security

Lot 2 – Domestic Security*

Lot 3 – Events and Stewarding (the “Services”)

It is anticipated that the Contract is to commence in April 2022 and will expire in April 2024 with two possible twenty-four (24) month extension periods.

*Elements of the Lot 2 provision are subject to Council review and may not be required for contract extensions beyond the initial 2-year contract.

  • Recurrence: Dependent on performance between 2 and 4 years.

CPV: Event services · Public security services · Public security, law and order services · Security services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£1,005,000 together) · win at most 3 of them
Lot #1Commercial and Corporate SecurityRenewalPublished value£300,000

Provision of staff to carry out mobile patrolling duties, key holding, locking and unlocking of Council owned premises. Additional information: Tenderers are required to complete one Tenderer Submission Document and one Pricing Schedule only to cover all Lots being tendered for. Please also submit a cover letter for each Lot being tendered for within the corresponding Lot.

Extensions: It is anticipated that the Contract has an initial service term of 48 months with two (2) possible forty-eight (48) month extension periods.Variant bids: not allowed
Lot #2Domestic SecurityRenewalPublished value£484,000

Provision of staff to provide CCTV, waking watch and concierge services for residents either on site or remotely. Additional information: Tenderers are required to complete one Tenderer Submission Document and one Pricing Schedule only to cover all Lots being tendered for. Please also submit a cover letter for each Lot being tendered for within the corresponding Lot.

Extensions: It is anticipated that the Contract has an initial service term of 48 months with two (2) possible forty-eight (48) month extension periods. N.B. Elements of the Lot 2 provision are subject to Council review and may not be required for contract extensions beyond the initial 2-year contract.Variant bids: not allowed
Lot #3Events and StewardingRenewalPublished value£221,000

Provision of staff to attend planned and ad-hoc events duties based on requirements of Council services and seasonal events. Additional information: Tenderers are required to complete one Tenderer Submission Document and one Pricing Schedule only to cover all Lots being tendered for. Please also submit a cover letter for each Lot being tendered for within the corresponding Lot.

Extensions: It is anticipated that the Contract has an initial service term of 48 months with two (2) possible forty-eight (48) month extension periods.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    The minimal mandatory requirements for all Lots is a Security Industry Association (SIA) accreditation with a willingness to work towards Approved Contractor Scheme (ACS).

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Dependent on performance between 2 and 4 years.
First published
10 Dec 2021, 14:06 GMT
Last source update
22 Dec 2021, 10:51 GMT
Award evaluation window
14 Jan 2022 – …
Authority reference
KMCPRP-156
FTS notice number
2021/S 000-032028
Classification (CPV)
Event servicesPublic security servicesPublic security, law and order servicesSecurity services
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-02ffe2 Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
14 Jan 2022, 10:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Bids opened
14 Jan 2022, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Dec 2021 → 14 Jan 2022 · 3 dates
  1. Notice published
    22 Dec 2021, 10:51 GMT
  2. Submission deadline
    14 Jan 2022, 10:00 GMT
  3. Bids opened
    14 Jan 2022, 10:00 GMT

Notice history

2 releases on Find a Tender
Published amendments (1)

The deadline for submissions has been extended to Friday 28th January 2022 at 10:00. The contracts will commence in April 2022.

Contracting authority & participating public bodies

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB184352457 Town Hall,Ramsden Street, , Huddersfield, Yorkshire & Humber, HD1 2TAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body N/A

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria