Official UK procurement notice
Provision of Winter Maintenance (Gritting)
Authority: East Renfrewshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionEast Renfrewshire Council is looking to appoint a suitably qualified and experienced contractor(s) for a contract for the Council's winter gritting operations.
Lot 2 of this contract is for the provision of Winter Maintenance, which includes plant, equipment and drivers/operators to enable East Renfrewshire Council to fulfil it's statutory duties and comply with it's Winter Maintenance Policy and Procedures in respect of its adopted road network.
- Recurrence: Expected tender renewal will be within 48 months subject to 2 x 12 month extension renewal taken up.
CPV: Repair, maintenance and associated services related to roads and other equipment · Winter-maintenance materials
How this framework works
From the published notice- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Paths/Pavements/Car Parks for Council BuildingsRenewal
Lot 1 of this contract is for the provision of Winter Maintenance Services to implement a gritting regime that will allow safe access and
egress to Council properties during periods of winter weather at or below zero degrees centigrade. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #2Public RoadsAwardedRenewal
For the provision of Winter maintenance plant, equipment and drivers/operators to enable East Renfrewshire Council to fulfil its statutory duties and comply with its Winter Maintenance Policy and Procedures in respect of its adopted road network. It will be financed from annual winter maintenance revenue budgets. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Paths/Pavements/Car Parks for Council Buildings | 40% | 60% | |
| 2 · Public Roads | 40% | 60% |
- Economic & financial standing
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontr…
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Provision of Winter Maintenance (Gritting)” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Expected tender renewal will be within 48 months subject to 2 x 12 month extension renewal taken up.
- First published
- 9 Aug 2023, 14:16 BST
- Last source update
- 11 Oct 2023, 15:08 BST
- Award evaluation window
- 8 Sept 2023 – …
- Authority reference
ERC000207- FTS notice number
2023/S 000-029999- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ee4eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: One supplier per Lot. (SC Ref:747270)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 8 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 8 Sept 2023, 12:00 BST
Timeline
8 Sept 2023 → 11 Oct 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown8 Sept 2023, 12:00 BST
- Bids opened8 Sept 2023, 12:00 BST
- Notice published11 Oct 2023, 15:08 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Oct 2023, 15:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 2 - Public Roads
- Signed
- 27 Sept 2023
- Value
- £286,272
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Public Roads | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- william lambie ltdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria