Official UK procurement notice
PS-25-175 - Provision of Water Hygiene Service, Testing & Maintenance MTC
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionWater Hygiene Testing Service and Maintenance Term Contract. The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of non-domestic water systems. It is anticipated that the vast majority of work will be carried out during normal working hours.
- Recurrence: 37 Months
CPV: Services related to water pollution
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Suitability
For the purpose of this Contract, all Contractors (including any Sub-Contractors proposed to be used if appropriate) must be a member of the LCA (Legionella Control Association) throughout the entire Contract period.
- Economic & financial standing
Financial Standing
The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 37 Months
- First published
- 25 Sept 2025, 15:22 BST
- Last source update
- 31 Mar 2026, 15:36 BST
- Award evaluation window
- 31 Oct 2025 – …
- FTS notice number
2026/S 000-029874- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a252Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:828173)
How it was run
Official notice- Submission deadline
- 7 Nov 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 31 Oct 2025, 12:00 GMT
Timeline
31 Oct 2025 → 31 Mar 2026 · 3 dates- Bids opened362 days ago31 Oct 2025, 12:00 GMT
- Submission deadline355 days ago7 Nov 2025, 12:00 GMT
- Notice published211 days ago31 Mar 2026, 15:36 BST
Notice history
2 events · 3 releases on Find a Tender · since 27 Oct 2025- Deadline moved to 7 Nov 2025, 12:00 GMT27 Oct 2025, 16:46 GMT+7 days · was 31 Oct 2025, 12:00 GMT
- Status changed to complete31 Mar 2026, 15:36 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 31 Oct 2025 | 7 Nov 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 31 Oct 2025 | 7 Nov 2025 | +7 d |
Extension
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SPIE Limited | £390,772 † | — | Awarded |
Contracts
Contract 029874-2026-1 · SPIE Limited
- Signed
- 6 Jan 2026
- Value
- £390,772
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Dalkia Operations LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria