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Published 19 Dec 2022, 19:49 GMT

Official UK procurement notice

QUB/2333/22 - Provision of Intellectual Property Services

Official notice

Authority: Queen's University Belfast (Education)

Framework agreement8 lotsServicesOpen procedureSME suitableMax 8 lots to bidMax 8 lots per supplier
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN06)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 31 Jan 2023awarded 14 Jul 2023
Lots 8max 8 won per supplier · max 8 to bid

What is being bought8 lots · detail below

Published requirement description

Intellectual property generated from the research activities is managed by the Commercial Development Team within Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentability opinions are undertaken and commercial opportunity is assessed.Queen’s wish to procure the Provision of Intellectual Property Services which will be categorised into seven lots of specialisms (principally in relation to patents and registered design rights) as detailed below:-Lot 1 – Software ICT and Electronic Engineering Lot 2 – Mechanical Engineering and PhysicsLot 3 – Materials and Physical Sciences Lot 4 – Medicine, Health and Life SciencesLot 5 – Chemistry and Chemical Engineering Lot 6 – Arts, Humanities and Social Sciences Lot 7 – Services related to Trademarks and CopyrightLot 8 - Inhouse legal, IP, transactional and commercial supportA framework of agents shall be appointed under each of the above identified lots.

  • Recurrence: On expiration ofFramework

CPV: Patent and copyright consultancy services

How this framework works

From the published notice
Bids received
7 bids received · 7 suppliers appointed

Lots and requirements (8)Procurement structure

8 lots · no lot values published · a supplier may bid for at most 8 and win at most 8 of them · evaluation weights differ by lot
Lot #1Software, ICT and Electronic EngineeringCancelledRenewal

The provision of Intellectual Property Services for Software, ICT and Electronic Engineering Intellectual property generated from the research activities is managed by the Commercial DevelopmentTeam within Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team,patentability opinions are undertaken and commercial opportunity is assessed. This lot will mainly deal withinventions related to software and those arising from School of EEECS and our groups which deal with wirelesscommunications and similar technology.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · Requirement will be tenderedVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #2Mechanical Engineering and PhysicsCancelledRenewal

The provision of Intellectual Property Services for Mechanical Engineering and Physics.Intellectual property generated from the research activities is managed by the Commercial Development Teamwithin Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentabilityopinions are undertaken and commercial opportunity is assessed. Lot 2 will deal with School of Maths & Physicsand School of Mechanical and aerospace Engineering and deal with, manufacturing processes, clean techmechanical designs and apparatus.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · Requirement may be retenderedVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #3Materials and Physical SciencesCancelledRenewal

The provision of Intellectual Property Services for Materials and Physical Sciences.Intellectual property generated from the research activities is managed by the Commercial Development Teamwithin Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentabilityopinions are undertaken and commercial opportunity is assessed. Lot 3 will deal with inventions most likelyfrom other groups within the School of School of Mechanical and aerospace Engineering and deal advancedpolymers, composite materials and nanostructures. Some work in School of Natural and Built Environment maybe captured, and some technologies such as novel materials for waste capture form the School of BiologicalSciences may fall into this lot also.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · Options to extend by up to a further 12 monthsVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #4Medicine, Health and Life SciencesCancelledRenewal

The provision of Intellectual Property Services for Medicine, Health and Life Sciences.Intellectual property generated from the research activities is managed by the Commercial Development Team within Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentability opinions are undertaken and commercial opportunity is assessed. Lot 4 cases related to Medicine Health and Life Science and Chemistry/ Chemical Engineering respectively as stated in the tender documents

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · Options to extend by up to a further 12 monthsVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #5Chemistry & Chemical EngineeringCancelledRenewal

The provision of Intellectual Property Services for Chemistry and Chemical Engineering Intellectual property generated from the research activities is managed by the Commercial Development Team within Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentability opinions are undertaken and commercial opportunity is assessed. Lot 5 cases related to Medicine Health and Life Science and Chemistry/ Chemical Engineering respectively as stated in the tender documents.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · Requirement may be re-tenderedVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #6Arts, Humanities and Social SciencesCancelledRenewal

The provision of Intellectual Property Services for Arts, Humanities and Social Sciences .Intellectual property generated from the research activities is managed by the Commercial Development Team within Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentability opinions are undertaken and commercial opportunity is assessed. Lot 6 will relates to anything which arises from the Faculty of Art Humanities and Social Sciences, such as potentially patent-able products or methods. A small amount of volume arises from this lot.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · requirement may be retenderedVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #7Services related to Trademarks and CopyrightCancelledRenewal

Queen’s wish to procure the Provision of Intellectual Property Services for Services related to Trademarks and Copyright.Intellectual property generated from the research activities is managed by the Commercial Development Teamwithin Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentabilityopinions are undertaken and commercial opportunity is assessed. Lot 7 is distinct as it deals with Trademarksonly – which could arise from any school or research area and any early stage commercial case. Copyright isincluded but the university will rarely register copyright and the activities related to this are likely to advisoryservices related to copyright issues or infringement cases etc.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · Requirement may be retenderedVariant bids: not allowed
79120000 Patent and copyright consultancy services
Lot #8In-house Legal, IP, Transactional and Commercial SupportCancelledRenewal

Queen’s wish to procure the Provision of In-house Legal, IP, Transactional and Commercial Support.Intellectual property generated from the research activities is managed by the Commercial Development Team within Queen’s Research and Enterprise Directorate. New technologies are disclosed to the Team, patentability opinions are undertaken and commercial opportunity is assessed. Lot 8 will relates to anything which arises from that requires the provision of In-house Legal, IP, Transactional and Commercial Support.

Delivery: Northern Ireland
Extensions: Initial Framework Contract Period will be for 36 months with options to extend by up to a further 12 months. · requirement may be retenderedVariant bids: not allowed
79120000 Patent and copyright consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Software, ICT and Electronic Engineering70%30%
2 · Mechanical Engineering and Physics70%30%
3 · Materials and Physical Sciences70%30%
4 · Medicine, Health and Life Sciences70%30%
6 · Arts, Humanities and Social Sciences70%30%
7 · Services related to Trademarks and Copyright70%30%
8 · In-house Legal, IP, Transactional and Commercial Support70%30%
What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.
  • “QUB/2333/22 - Provision of Intellectual Property Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · On expiration ofFramework
First published
19 Dec 2022, 19:49 GMT
Last source update
27 Jul 2023, 14:35 BST
Award evaluation window
31 Jan 2023 – …
Authority reference
QUB/2333/22
FTS notice number
2023/S 000-021843
Classification (CPV)
Patent and copyright consultancy services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-0392a1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
31 Jan 2023, 16:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
31 Jan 2023, 16:10 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelf… ↗

Timeline

31 Jan 2023 → 27 Jul 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    31 Jan 2023, 16:00 GMT
  2. Bids opened
    31 Jan 2023, 16:10 GMT
  3. Notice published
    27 Jul 2023, 14:35 BST

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    27 Jul 2023, 14:35 BST
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextTitle · II.1.1Software, ICT and Electronic EngineeringFramework for Provision of Intellectual Property Services
—TextShort Description · II.1.4Addition of Lot 8 - In house, Legal, IP Transactional and Communication SupportAddition of Lot 8 - In house, Legal, IP Transactional and Communication Support
—TextTitle · II.1.1Software, ICT and Electronic EngineeringFramework for Provision of Intellectual Property Services
—TextShort Description · II.1.4Addition of Lot 8 - In house, Legal, IP Transactional and Communication SupportAddition of Lot 8 - In house, Legal, IP Transactional and Communication Support

2 amendments published without a description.

Routine re-releases (4)
  • 2022-12: 1 release · 19 Dec 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 77 from SMEs
Contracts signed 8latest 14 Jul 2023

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 8 of these contracts carry the same published figure, £375,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1: Software, ICT and Electronic Engineering

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 2: Mechanical Engineering and Physics

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 3: Materials and Physical Sciences

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 4: Medicine, Health and Life Sciences

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 5: Chemistry and Chemical Engineering

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 6: Arts, Humanities and Social Sciences

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 7: Services related to Trademarks and Copyright

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

  • Lot 8: In-house legal, IP, transactional and commercial support

    Signed
    14 Jul 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic · 7 from abroad7——

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation University Road, Belfast, Northern Ireland, BT7 1NNContact name, email Published organisation website ↗

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria