Records Management · UK public procurement notice

Official notice

Authority: Karbon Homes (Public body)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)

Awarded value£175,000published contract · exc. VAT

Awarded 17 Apr 2026no call for competition

Awarded to Cleardata UK Ltd

What is being bought

Published requirement description

Records management and associated services such as Scanning, Combined Digital Workflow and Cloud Based Hosting.

CPV: Records management

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: North East

Extensions: 1 x 24 month optional extension

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 17 Apr 2026, 09:29 BST
Last source update: 17 Apr 2026, 09:29 BST
Authority reference: 202602-GS18
FTS notice number: 2026/S 000-034971
Classification (CPV): Records management
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-0684c3 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Direct award to supplier on RM6175 - Records Information Management, Digital Solutions and Associated Services

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £175,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 17 Apr 2026

Awarded to	Value	Date	Status
Cleardata UK LtdSME	£175,000 †	—	Awarded

Contracts

Contract 034971-2026-1 · Cleardata UK LtdSME
Signed
17 Apr 2026
Value
£175,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Karbon Homes

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities GB-COH: RS 007529 Number 5, Newcasle, North East, NE128EGContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Cleardata UK LimitedAwarded supplierGB-COH: 03986970 Innovation House Coniston Court, Blyth Riverside Business Park, Blyth, North East, NE24 4RP

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.