Official UK procurement notice
Redevelopment of Theatr Clwyd, Mold
Authority: Flintshire County Council (Local council)
What is being bought
Published requirement descriptionFlintshire County Council are seeking tenders for a Main Contractor to carry out the refurbishment of Theatr Clwyd which is an arts campus in Mold, Flintshire constructed in the 1970s. The project includes the complete strip-out and refurbishment of the existing buildings and the new build construction of a timber foyer extension and carpentry workshop. The Procurement is via an Open Tender for a Single Stage Traditional JCT (with Quants) contract. The tender will include Pass/Fail criteria for a minimum turnover of 66M GBP and evidence of experience of projects of a similar scale and building type.
CPV: Building construction work · Buildings of particular historical or architectural interest · Construction work for art and cultural buildings · Construction work for buildings relating to artistic performances · Construction work for buildings relating to leisure, sports, culture, lodging and restaurants · Theatre construction work
The lotProcurement structure
single lot · no lot value publishedLot #1The much needed refurbishment of Theatr Clwyd will revitalise the theatre for the next…Awarded
The much needed refurbishment of Theatr Clwyd will revitalise the theatre for the next generation. It will provide a new home for the local community and prevent the much loved building from possible closure.
A new timber extension at the front of the building provides a new, welcoming foyer space at three floors and contains a new double height restaurant, bar and café, as well as a meeting room and Green Room. Largely glazed, the foyer provides improved views out over the landscape of the surrounding hills, and is shaded by a large timber canopy to the south side.
Two new rehearsal rooms are provided, including a full height room that can take a rehearsal for the Anthony Hopkins Theatre stage, the Clwyd Room is refurbished with the floor raised to all one level, and a series of designated flexible rooms for community groups are created for creative engagement, kids play and Health and Wellbeing. A sensory garden and kids play area are provided on the east elevation.
Auditoriums are improved technically, with minor improvements to seating planning and control rooms.
Backstage areas are refurbished and internal layouts rearranged where necessary to meet requirements of different departments. A new workshop extension at the back of the site provides a facility that is currently offsite, allowing all departments to be located at the theatre. A viewing gallery is created to allow the public to view backstage facilities.
Accessibility will be improved throughout, with level access to all front of house areas, 5 new passenger lifts, accessible WC’s throughout the building and showers in back of house areas, and new wheelchair positions in auditoriums.
The thermal envelope of the building will be improved, and renewable energy sources including PV panels and air source heat pumps utilised to improve energy consumption. All services and theatre equipment are replaced throughout the building.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 45
- Social Value: 10
- Price: 45
- Economic & financial standing
Selection criteria as stated in the procurement documents. Minimum level of turnover of 66M GBP per year for the past three years is required
- Technical & professional ability
The Authority supports the adoption and principals of the Considerate Contractors Scheme and requires all tendering contractors to subscribe to the scheme
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Feb 2022, 13:05 GMT
- Last source update
- 30 Jan 2023, 14:23 GMT
- Award evaluation window
- 27 May 2022 – …
- Authority reference
Sourcing Project WKS1000006 (Proactis)- FTS notice number
2023/S 000-002801- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031525Find a Tender
Publisher note: 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the “Sign Up” button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click “Register” 6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details. 7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click “Complete Registration” and you will enter the Supplier Network page. 14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you. 15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response”, or “Decline” this opportunity (WA Ref:127740)
How it was run
Official notice- Submission deadline
- 17 Jun 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 27 May 2022, 12:00 BST
Timeline
27 May 2022 → 30 Jan 2023 · 4 dates- Bids opened27 May 2022, 12:00 BST
- Submission deadline17 Jun 2022, 12:00 BST
- Contract starts5 Sept 2022, 00:00 BST
- Notice published30 Jan 2023, 14:23 GMT
Notice history
3 events · 4 releases on Find a Tender · since 1 Apr 2022- Deadline moved to 7 Jun 2022, 12:00 BST1 Apr 2022, 15:32 BST+11 days · was 27 May 2022, 12:00 BST
- Deadline moved to 17 Jun 2022, 12:00 BST5 May 2022, 14:44 BST+10 days · was 7 Jun 2022, 12:00 BST
- Status changed to complete30 Jan 2023, 14:23 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 27 May 2022 | 7 Jun 2022 | +11 d |
| — | DeadlineTime limit · IV.2.2 | 7 Jun 2022 | 17 Jun 2022 | +10 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 27 May 2022 | 17 Jun 2022 | +21 d |
As requested by project manager.
As requested by project team
Routine re-releases (4)
- 2022-02: 1 release · 9 Feb 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gilbert-Ash | £37,800,000 † | — | Awarded |
Contracts
Contract 002801-2023-1 · Gilbert-Ash
- Signed
- 1 Dec 2022
- Value
- £37,800,000
- Period
- … – 10 May 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Gilbert-AshAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.