Official UK procurement notice
Refresh - Community Short Breaks for Children with Disabilities in South Warwickshire
Authority: Warwickshire County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionWarwickshire County Council is seeking tenders for their Community Short Breaks for Children with Disabilities in South Warwickshire. The services will operate under a framework agreement. The provision of short breaks is a statutory requirement that requires local authorities to provide access to services that are designed to assist individuals who provide care for children with disabilities to continue to do so, or to do so more effectively, by giving them breaks from caring. The local authority must offer short breaks as part of a preventative model in keeping families together, preventing family breakdown and preventing Children and Young People with disabilities becoming children looked after.
The service is required for Children and Young People with a disability who are eligible for social care support where the assessment of need has identified an individual and their
family/carer would benefit from access to short break services.
The overall aim of the framework is to facilitate the delivery of a range of short break services for eligible customers with a disability. It is anticipated that having clearly identifiable lots
will lead to increased choice and meeting need at times when families need it most, this in turn will lead to timely access to short breaks opportunities for children and their families.
Short breaks will focus on personal and community assets to support customer choice, control, and increased independence. Parent/Carers will benefit by receiving respite that will
enable them to focus on their own health, well-being and daily living needs.
- How the procedure runs: www.legislation.gov.uk/uksi/2015/102/contents/made
CPV: Health and social work services
How this framework works
From the published notice- Bids received
- 8 bids received · 1 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · all with a published valueEvery one of these 3 lots carries the same published figure, £100,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Preparing for Adulthoodceiling above
The focus of the service is to enable Children and Young People with disabilities (Age 15+) to work towards individualised, person-centred Outcomes with appropriate support to access
their local community, preparing them effectively for adulthood by supporting them to partake in age-appropriate activities. The Provider will then deliver support to identify and access appropriate community-based opportunities that will enable the achievement of agreed life-skills/independence/preparing for adulthood outcomes. Additional information: The contract term will be from 1st December 2023 to 31st March 2025
Lot #2Community Short Breaksceiling above
The focus of the service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the Children and Young People and their family.
Support may be delivered within an individual's family home and they may be supported to access the community, e.g. to take part in activities of interest. These breaks can be provided in planned or emergency situations and accessed individually or in groups.
Individual support can include 1:1 in the community or group activities (including 1:1 support).
Short breaks will normally take place as holiday schemes, weekend clubs, after school clubs and evening sessions.
There will be an expectation that providers will need to offer a more holistic support offer at times throughout an individual's support package, this could be due to varying personal
family circumstances. However, the child's needs will remain the focus of the support. Additional information: The contract term will be from 1st December 2023 to 31st March 2025
Lot #3Specialist Short Breaksceiling above
The focus of the service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the Children and Young People and their family. Support
may be delivered within an individual's family home and they may be supported to access the community, e.g. to take part in activities of interest. These breaks can be provided in planned
or emergency situations and accessed individually or in groups. This support will specialise in complex behaviors and 2:1 support. Short breaks will normally take place as holiday
schemes, weekend clubs, after school clubs and evening sessions. There will be an expectation that providers will need to offer a more holistic support offer at times throughout an individual's support package, this could be due to varying personal family circumstances. However, the child's needs will remain the focus of the support. Additional information: The contract term will be from 1st December 2023 to 31st March 2025
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
All as detailed in the tender documentation
- Shortlisting
- All as detailed in the tender documentation. The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer
- “Refresh - Community Short Breaks for Children with Disabilities in…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Aug 2023, 11:47 BST
- Last source update
- 20 Dec 2023, 09:19 GMT
- Authority reference
WCC -17133- FTS notice number
2023/S 000-037387- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f867Find a Tender
- How it runs
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council and partners, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): - • Increases or decreases in funding - this will usually be due to reductions or additions in budget allocations as part of the Council and partners' budget setting processes, It may also be as a consequence of additional funding streams which were unknown at the time of awarding the contract but which are provided to increase the volume of services delivered. • • Changes in legislation that may for example require the inclusion of new customer groups • The identification of additional service recipients, not originally captured by the scope of the contract Opportunities offered by emerging/ new technologies • Ongoing performance monitoring indicating a change required in allocations made for each service element from the overall funding amount Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system (if they haven't previously done so) in order to be able to express an interest in the project and download documents. The web address for CSW-JETS is www.csw-jets.co.uk. Registration and use of CSW-JETS is free. If you are having trouble registering with CSW-JETS please email us at procurement@warwickshire.gov.uk
How it was run
Official notice- Appointment period ends
- 16 Oct 2023, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
16 Oct 2023 → 20 Dec 2023 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown16 Oct 2023, 10:00 BST
- Notice published20 Dec 2023, 09:19 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Dec 2023, 09:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 037387-2023-WCC- 17133-1
- Signed
- 1 Dec 2023
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 8 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Aroma Care People LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.