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Published 24 Nov 2021, 12:17 GMT

Official UK procurement notice

Refugee Resettlement Support Services

Official notice

Authority: Suffolk County Council (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: East of England (UKH14)
Framework ceiling (notional)£500,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 4 Jan 2022awarded 19 Oct 2022
Lots 3see the lot list below
Framework period 3 yrsends 30 Jun 2025 · extension options published · starts 1 Jul 2022

What is being bought3 lots · detail below

Published requirement description

Suffolk is already participating in the Afghan Relocations and Assistance Policy (ARAP) resettlement scheme. A new scheme, the Afghan Citizens Resettlement Scheme (ACRS) is starting this autumn. Both schemes are expected to deliver the same support, the difference is the eligibility criteria for the participants. As schemes to support refugees continue to evolve and emerge to respond to world events, successful providers will be expected to flex their provision to adapt to urgent calls to respond to new and unexpected circumstances. Lot 1: Housing provision – the sourcing and equipping of private sector accommodation Lot 2: Integration support provision – year 1 intensive support – support and assistance with initial integration and developing independence Lot 3: Integration support provision – year 2 onwards transition support

CPV: Health and social work services · Social work services with accommodation

How this framework works

From the published notice
Places
up to 3 suppliers · 2 bids on the busiest of 3 lots (0.7 per place) · 2 appointed
Framework period

3 yrs from 1 Jul 2022, Continuity to provide resilience and sustainability against increased international uncertainty

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Housing provision – the sourcing and equipping of private sector accommodationAwardedRenewal 3 yrsceiling above

Housing provision – the sourcing and equipping of private sector accommodation

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: East of England · Suffolk
Extensions: Subject to extension in 2025Variant bids: not allowed
85000000 Health and social work services85311000 Social work services with accommodation
Lot #2Integration support provision – year 1 intensive support – support and assistance with initial integration and developing independenceAwardedRenewal 3 yrs 3 moceiling above

This opportunity is available in the `Current Tenders` area of www.suffolksourcing.uk ↗. Interested parties are invited to express their interest in order to gain full access to the tender documentation

Contract period: 1 Apr 2022 – 9 Jul 2025 (3 yrs 3 mo)
Delivery: East of England · Suffolk
Extensions: As stated in the procurement documentsVariant bids: not allowed
85000000 Health and social work services85311000 Social work services with accommodation
Lot #3Integration support provision – year 2 onwards transition support – support towards successful integration and independenceAwardedRenewal 3 yrsPublished value£100,000

As stated in the procurement documentation

Contract period: 1 Jul 2022 – 30 Jun 2025 (3 yrs)
Delivery: East of England · Suffolk
Extensions: Subject to extension in 2025Variant bids: not allowed
85000000 Health and social work services85311000 Social work services with accommodation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80%
  • Price: 20%
Conditions of participation1
  • Suitability

    As stated in the procurement documentation

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Refugee Resettlement Support Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
24 Nov 2021, 12:17 GMT
Last source update
20 Oct 2022, 13:53 BST
Award evaluation window
4 Jan 2022 – …
Authority reference
CD1145/2
FTS notice number
2022/S 000-029607
Classification (CPV)
Health and social work servicesSocial work services with accommodation
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-02f9ac Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documentation

Review and risk notes
Review procedure

Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly)

Publisher note: Please note that due to the situation in Ukraine, the Council has increased the estimated total contract value (across all Lots) from £875k to £1.3m. See the breakdown per lot below: Lot 1 – Housing support provision: Estimated value up to £450,000Lot 2 – Intensive integration support year 1: Estimated value up to £600,000Lot 3 – Integration support year 2 onwards: Estimated value up to £250,000

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
4 Jan 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Jan 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.gov.uk ↗

Timeline

4 Jan 2022 → 20 Oct 2022 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Jan 2022, 12:00 GMT
  2. Bids opened
    4 Jan 2022, 12:00 GMT
  3. Bids must remain valid until
    30 Jun 2022, 23:59 BST
  4. Contract starts
    1 Jul 2022, 00:00 BST
  5. Notice published
    20 Oct 2022, 13:53 BST

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    20 Oct 2022, 13:53 BST
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII—Please note the total value has been updated. The maximum total of all Lots is £175k per annum. The contract is for a period of 3 Years with a 2 year extension option. The total value over the 5 year period is estimated at £875kSee the breakdown per lot below. Lot 1 – housing support provisionEstimated value up to £40,000 per annumLot 2 – intensive integration support year 1Estimated value up to £…
—TextIV—The deadline for submissions has been extended to 31st January 2022 at 12noon.

2 amendments published without a description.

Routine re-releases (4)
  • 2021-11: 1 release · 24 Nov 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 3 lots
Contracts signed 3latest 19 Oct 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Housing Support Provision

    Signed
    19 Oct 2022
    Value
    £450,000
    Period
    … – 30 Jun 2025
    Status
    active

  • Integration support provision – year 1 intensive support

    Signed
    19 Oct 2022
    Value
    £600,000
    Period
    … – 9 Jul 2025
    Status
    active

  • Integration support provision – year 2 onwards transition support

    Signed
    19 Oct 2022
    Value
    £250,000
    Period
    … – 30 Jun 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Housing provision – the sourcing and equipping of private sector accommodation2bids · 2 electronic2——
2 · Integration support provision – year 1 intensive support – support and assistance with initial integration and developing independence1bids · 1 electronic0——
3 · Integration support provision – year 2 onwards transition support – support towards successful integration and independence1bids · 1 electronic0——

Contracting authority & participating public bodies

Suffolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Endeavour House, Russell Road, IPSWICH, East of England, IP1 2BXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Suffolk County Council Ipswich Ipswich IP1 2DX United KingdomReview body Ipswich

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria