Find a TenderAwardedContract award notice
Published 16 Sept 2025, 11:40 BST

Official UK procurement notice

Rent Smart Wales Training Provider

Official notice

Authority: Cardiff Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£739,200≈ £148k / year · £887,040 inc. VAT · 1 value update41.7% above published estimate
Submissions closed 21 Nov 2025awarded 28 Jan 2026
Award (standstill) to Training for Professionals
Contract term 5 yrsends 1 Jan 2031 · up to 1 Jan 2034 with extensions · starts 2 Jan 2026

What is being bought

Published requirement description

This notice is to inform the market of the outcome of the tender process of finding a Training Provider for Rent Smart Wales.

The training provider must

deliver classroom-based training to landlords and agents

across the whole of Wales that meets the requirements for a

licence (‘complete’ licensing training). There must also be the

opportunity for the training to be delivered in a virtual

classroom environment and in rare circumstances in a home

setting for people with additional needs.The trainer must:- Be

available to deliver the training during weekdays, weekends

and evenings depending on demand.- Take all required

paperwork to a classroom venue so that each delegate has a

copy of the presentation, a test and a feedback form.- Be

able to provide classroom and home-based training across

the whole of Wales.- Deliver the course content agreed with

Rent Smart Wales- Provide handouts, made available in both

English and Welsh depending on the delegates’

requirements. Handouts must be presented to landlords and

agents to further aid home learning. An electronic version can

be provided if requested.- Provide additional information to

delegates such as where to download relevant additional

information.- Provide each classroom delegate with a

multiple-choice test paper (unless the course is a CPD

course that does not need an assessment) and ensure it is

completed in fair conditions, whilst also providing the

necessary support to people with accessibility requirements.-

Be available for delegate arrival 30 minutes prior to

classroom based courses commencing.

  • The authority expects to re-tender this requirement around 1 Oct 2033, 23:59 BST.

CPV: Adult and other education services · Higher education services · Real estate services · Training services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£739,200
Contract period: 2 Jan 2026 – 1 Jan 2031 (5 yrs) · up to 1 Jan 2034 with extensionsValue: £739,200 exc. VAT · £887,040 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 3x 12 month extensions
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Legal and financial capacity conditions of participation -

    Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"

  • Technical & professional ability

    Technical ability conditions of participation -

    Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (3)
  • Quality: 30%
  • Community Well Being Benefits: 10%
  • Price: 60%
Published award criteria (3)
  • Price
  • Quality
  • Community Well Being Benefits
Conditions of participation2
  • Economic & financial standing

    Legal and financial capacity conditions of participation -

    Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"

  • Technical & professional ability

    Technical ability conditions of participation -

    Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Oct 2033
First published
16 Sept 2025, 11:40 BST
Last source update
28 Jan 2026, 12:31 GMT
Award evaluation window
Submission end – 16 Dec 2025
Authority reference
ERFX1008683
FTS notice number
2025/S 000-067202
Latest notice
Contract award notice (UK6)
Classification (CPV)
Adult and other education servicesHigher education servicesReal estate servicesTraining services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-059b21 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
21 Nov 2025, 12:00 GMT
Clarification deadline
13 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted through Proactis - supplierlive.proactisp2p.com ↗

Reference Number: ERFX1008683

The Contracting Authority reserves the right to appoint the second highest Tenderer in the event of one of the awarded suppliers initially being appointed being excluded or withdrawing from the process.

Timeline

16 Sept 2025 → 6 Feb 2026 · 10 dates
  1. Planning notice published
    16 Sept 2025, 11:40 BST
  2. Market engagement392 days ago
    29 Sept 2025, 23:59 BST

    Cardiff Council and Rent Smart Wales are undertaking a market engagement exercise to gauge the level of interest from potential training providers who may be able to deliver classroom-based training to landlords and agents across Wales in line with Rent Smart Wales requirements.

    This is an opportunity for us to understand the capacity within the market to deliver training through classroom and home-based sessions, with flexibility to accommodate both weekday and evening delivery. Providers expressing interest should note that delivery may also include the provision of learning materials in accessible formats and the ability to support a range of delegate needs.

  3. Tender notice published371 days ago
    21 Oct 2025, 16:04 BST
  4. Clarification questions by348 days ago
    13 Nov 2025, 12:00 GMT
  5. Submission deadline340 days ago
    21 Nov 2025, 12:00 GMT
  6. Award decision expected by314 days ago
    16 Dec 2025, 23:59 GMT
  7. Contract starts298 days ago
    2 Jan 2026
  8. Assessment summaries sent272 days ago
    28 Jan 2026
  9. Latest notice published272 days ago
    28 Jan 2026, 12:31 GMT
  10. Standstill ends262 days ago
    6 Feb 2026, 23:59 GMT

Notice history

8 events · 3 releases on Find a Tender · since 16 Sept 2025
  1. Preliminary market engagement notice published
    16 Sept 2025, 11:40 BST
    UK2
  2. Tender notice published
    21 Oct 2025, 16:04 BST
    UK4
  3. Status changed to active
    21 Oct 2025, 16:04 BST
  4. Procurement method changed
    21 Oct 2025, 16:04 BST
  5. Deadline published: 21 Nov 2025, 12:00 GMT
    21 Oct 2025, 16:04 BST
  6. Contract award notice published
    28 Jan 2026, 12:31 GMT
    UK6
  7. Status changed to complete
    28 Jan 2026, 12:31 GMT
  8. Contract signature expected
    1 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,047,0401 award exc. VAT
Bids received 11 from SMEs
Awarded toValueDateStatus
Training for ProfessionalsRent Smart Wales Training Provider 20252 Mar 2026 – 1 Mar 2031 · up to 1 Mar 2034Extensions: 3 x 12 months extensions£1,047,04028 Jan 2026standstill to 6 Feb 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 3 at stage one10—

Contracting authority & participating public bodies

Cardiff Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVHP-5769-YHRQ County Hall, Cardiff, Wales, CF10 4UWContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Training for ProfessionalsAwarded supplierGB-PPON: PCRC-4567-ZMNR 13 Fleetsbridge Business Centre, Upton Road, POOLE, South West, BH17 7AFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure