Official UK procurement notice
REPAIR & MAINTENANCE OF SWIMMING POOL EQUIPMENT
Authority: Fife Council (Local council)
What is being bought
Published requirement descriptionFife Council require a competent contractor to provide a Repair and Maintenance Service for Swimming Pools managed by both Fife Council Education Service and Fife Sports & Leisure Trust. Specialist Service includes the annual maintenance of specialist treatment equipment to include the Automatic Chemical Dosing systems and associated equipment including Poly Aluminium Chloride Dosing units and associated equipment, Ultraviolet Treatment Systems and Ozone treatment systems.
The successful Contractor will be required to carry out two site visits per pool per year for the servicing and inspection of the Chemical Dosing System and associated plant and one service visit for the Ultraviolet Treatment System and the Ozone Treatment System.
CPV: Equipment for swimming pools · Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of liquid pumps · Repair and maintenance services of pumps · Repair and maintenance services of valves
How this framework works
From the published notice- Places
- up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs 11 mo from 1 Aug 2022, 12 month Extension period taken up
- Electronic auction
- yes
The lotProcurement structure
single lot · value publishedLot #1Extension of contract for Repair and Maintenance of Swimming Pool EquipmentAwardedRenewalPublished value£936,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Service: 40%
- price: 60%
Published award criteria (2)
- Service: 40
- Price: 60
- Economic & financial standing
4B1.1 - Tenderers will be required to have a minimum “general” yearly turnover of GBP GBP 468,000.00 for the last 2 years.
4B.4 - The Current Ratio will be applied. Tenderers are to provide their current assets and current liabilities in relation to their audited published accounts for the last two years and to divide the current assets by the current liabilities figure. If a company does not have 2 years of audited published accounts an explanation should be given.
Tenderers are required to provide their annual turnover for their last two financial set of accounts.
4B.5.1B & 4B.5.2 The successful Tenderer will be required to provide evidence of appropriate insurance policies prior to commencement of the Framework. The values of the policies must be as follows:
Employer’s Liability - GBP 10 million
Public Liability (including Product Liability where appropriate) – GBP 5 million
Professional Negligence - GBP 250,000.00 The Contractor will be required to have the specified sum of Professional Negligence insurance in place for a period of up to 2 years after the end of the Framework period (including any extension(s)).
Minimum: 4B1.1 - Tenderers will be required to have a minimum “general” yearly turnover of GBP GBP 468,000.00 for the last 2 years. Tenderers shall be advised that where they do not currently meet the above requirements they shall require to confirm why and the Council may undertake addit… - Technical & professional ability
Tenderers must have a minimum of 5 years in delivering the same service and have to provide relevant examples of service carried out in the past 3 or 5 years.
The successful Contractor must be able to ensure that any electrical repair, installation or replacements is carried out as per:
The electricity at work regulations 1998 supported by IEE wiring guidance BS7671 2008 and all amendments to date.
The British Standards institution BS7375 1991 “The use of electricity on Construction and Building Sites” and all amendments to date.
The Health and Safety Electricity at work Regulations 1989 and all amendments to date.
The contractor must ensure that all staff are fully equipped and trained in accordance with the Health and Safety at Work Act 1974 and appropriate Regulations, Codes of Practice etc. At no time must the contractor or his staff put other occupants of the building or employees at risk through non-compliance with the Health and Safety at Work Act1974 or any other regulations.
The contractor must ensure that safe systems of work are followed and must provide suitable permits to work, method statements and risk assessments in particular for works in confined spaces in compliance with the Confined Spaces Regulations 1997 and Confined Spaces: A brief guide to working safely.
The Contractor should also pay particular attention to the following publications IND 258(Rev 1) IND 84: Letospirosis, IND 197: Working with Sewage – the health Hazard: A guide for Employees, IND 198…
Minimum: Tenderers must have a minimum of 5 years in delivering the same service. The successful Contractor must be able to ensure that any electrical repair, installation or replacements is carried out as per: The electricity at work regulations 1998 supported by IEE wiring guidance BS76…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “REPAIR & MAINTENANCE OF SWIMMING POOL EQUIPMENT” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Apr 2021, 15:45 BST
- Last source update
- 6 Oct 2025, 16:28 BST
- Award evaluation window
- 23 May 2022 – …
- Authority reference
CFM0062- FTS notice number
2025/S 000-062633- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a829Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The successful Contractor shall be required to attend quarterly meetings to discuss performance to date and future requirements of the Contract. If there are any issues with the Contract the Council may opt to amend the frequency of the meetings.
- Review procedure
Precise information on deadline(s) for review procedures:
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: 12 month extension period taken up to 31 July 2026 under same contract terms (SC Ref:812174)
How it was run
Official notice- Appointment period ends
- 23 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 May 2022, 12:00 BST
Timeline
1 Mar 2022 → 6 Oct 2025 · 5 dates- Next notice expected1 Mar 2022
- Admission / appointment period endsperiod end, not a bid countdown23 May 2022, 12:00 BST
- Bids opened23 May 2022, 12:00 BST
- Contract starts1 Aug 2022, 00:00 BST
- Notice published387 days ago6 Oct 2025, 16:28 BST
Notice history
5 events · 4 releases on Find a Tender · since 11 Apr 2022- Published value updated to £936,00011 Apr 2022, 15:34 BSTwas £1,100,000
- Status changed to active11 Apr 2022, 15:34 BST
- Procurement method changed11 Apr 2022, 15:34 BST
- Deadline published: 23 May 2022, 12:00 BST11 Apr 2022, 15:34 BST
- Status changed to complete12 Jul 2022, 16:48 BST
Routine re-releases (4)
- 2021-04: 1 release · 20 Apr 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 019085-2022-CFM0062-1
- Signed
- 5 Jul 2022
- Value
- £936,000
- Period
- … – 31 Jul 2026
- Status
- active
REPAIR & MAINTENANCE OF SWIMMING POOL EQUIPMENT
- Signed
- 5 Jul 2022
- Value
- £430,730
- Period
- 1 Aug 2022 – 31 Jul 2026
- Status
- active
- Change Extension implemented to 31 July 2026, Need for additional works, services or supplies by the original contractor/concessionaire: Extension was taken up in line with the contract terms as it was determined to be best value for the council
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kirkcaldy Sheriff Court and Justice of Peace CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- CMM Pools LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.