Find a TenderAwarded without competitionContract award notice
Published 10 Mar 2025, 17:33 GMT

Official UK procurement notice

Research Ethics System · UK public procurement notice

Official notice

Authority: University of Kent (Education)

Direct awardSME suitable
Awarded value£181,421published award · exc. VAT
Award in standstill 8 Apr 2025no call for competition
Award (standstill) to Worktribe

What is being bought

Published requirement description

A system to support automation and standardisation of the research ethics process is urgently required. This will reduce burden on Professional Service staff with positive impacts on staff and student satisfaction. A system will also increase transparency and central oversight which will reduce financial, legal and reputational risks.

Contract value £181,421 exc VAT

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Mar 2025, 17:33 GMT
Last source update
8 Apr 2025, 10:49 BST
Authority reference
25-010
FTS notice number
2025/S 000-013573
Latest notice
Contract award notice (UK6)
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-04eb3e Find a Tender
Why no open competition
Additional Repeat Extension Partial Replacement
Published justification

The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-

(a)a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and

(b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.

Worktribe is already in use and therefore already integrated with key systems such as Staff Connect and UBW which will significantly reduce implementation costs. Ongoing maintenance costs in the form of staff time will also be minimised by consolidating systems. Ethics details can be linked to information on funded projects stored in the pre-award module.

How it was run

Official notice
Submission deadline
—

Timeline

8 Apr 2025 → 17 Apr 2025 · 2 dates
  1. Notice published
    8 Apr 2025, 10:49 BST
  2. Standstill ends
    17 Apr 2025, 23:59 BST

Notice history

3 events · 2 releases on Find a Tender · since 10 Mar 2025
  1. Transparency notice published
    10 Mar 2025, 17:33 GMT
    UK5
  2. Contract award notice published
    8 Apr 2025, 10:49 BST
    UK6
  3. Contract signature expected
    18 Apr 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £181,4211 award exc. VAT
Awarded toValueDateStatus
Worktribe19 Apr 2025 – 31 Mar 2030£181,4218 Apr 2025standstill to 17 Apr 2025Standstill

Contracting authority & participating public bodies

The University Of Kent

Contracting authorityPublic authority - sub-central government GB-PPON: PDYN-9654-JPQJ · GB-UKPRN: 10007150 The Registry,, Canterbury, South East, CT2 7NZContact email

Bidders & participating suppliers

1 commercial party on the notice
  • WORKTRIBE LTDAwarded supplierGB-COH: 04576074GB-PPON: PRGY-5139-LLQN Engineers House The Promenade, Bristol, South West, BS8 3NBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender