Find a TenderAwardedContract award notice
Published 15 Aug 2025, 19:47 BST

Official UK procurement notice

RESIDENTIAL SHORT BREAKS FOR ADULTS WITH LEARNING DISABILITIES AND/OR AUTISM

Official notice

Authority: Westmorland and Furness Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£923,507≈ £462k / year · £923,507 inc. VAT · 1 value update5% above published estimate
Submissions closed 18 Sept 2025awarded 19 Nov 2025
Award (standstill) to The Glenmore Trust
Contract term 2 yrsends 19 Jan 2028 · up to 19 Jan 2029 with extensions · starts 20 Jan 2026

What is being bought

Published requirement description

The council have recently conducted an open procurement for residential short breaks for adults with learning disabilities and/or autism.

The Council is seeking to commission an accessible Short Breaks service that can provide personal care and support for people with a learning disability and/or autism.

The aim of a short break is to enable personalised and quality informal care and support arrangements to be sustained.

A key element of the short break offer is to support an individual to gain the skills they will need for greater independence. The required short break offer is not simply a passive one of care and support, the expectation is that the Service Provider will build the service on a progression model and actively support independence.

The Council is seeking to develop a long-term strategic partnership with a provider/s that are:

a) A sector leader in services supporting people with a learning disability and/or autism

b) Has experience of providing accommodation based regulated short break services

c) Has a deep understanding of the needs and wishes of people with a learning disability and/or autism (including those with high and additional needs and/or physical needs), access to significant expertise, and knowledge of evidence informed best practice.

d) Has a reputable, responsive, and responsible employer committed to recruiting, developing, and retaining a high quality and diverse workforce.

e) Values led with a mission, purpose, and ethos aligned to those of the wider council;

f) Able to add value to provision to enrich the Service offer for people, through attracting additional external funding.

g) Financially sustainable with robust governance and assurance arrangements.

h) Are committed to developing positive partnerships at local, regional, and national level to benefit Individuals.

i) Ecologically aware and operate in an environmentally responsible manner. This includes, but is not limited to, promoting sustainable practices, minimising waste, conserving energy and water, and using eco-friendly products and materials where possible. Providers are expected to comply with all relevant environmental legislation to support the Council's sustainability goals.

The service provider/s will be registered with the Care Quality Commission (CQC) to provide care and any subsequent regulatory body for a period of 12 months before the commencement of the contract and must maintain registration with a 'Good' rating throughout the duration of the contract. If the inspection records a 'Requires improvement' rating, the provider/s will need to complete and implement an improvement plan within an agreed timeframe in accordance with the Council's relevant policy.

The service provider/s will shall ensure that the service provision complies with all requirements under the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014, and 2022 and the Care Quality Commission (Registration) Regulations 2010, or any amending legislation.

The service will support individuals with a range of needs, including those with a physical impairment and those that can exhibit behaviour that challenges how they are supported.

The service will provide a level of support which is appropriate to the needs of the individual helping to support people to live active, healthy, socially responsible, and socially inclusive lives as part of their local communities, engaging with a wide range of community organisations and developing natural support networks. This will include supporting people to identify risks and develop strategies that help them to keep safe in the community.

The service will have all necessary equipment allowing successful and safe delivery of care and support to individuals during their stay. This includes equipment required for individuals who have support needs relating to their mobility.

The service will ensure all service staff will have the relevant training to fully support all individuals accessing the service.

Communication difficulties are also prevalent amongst people with a learning disability and/or autism, including expression and comprehension. Communication needs contribute to barriers in accessing community services social and health care. The service will ensure that staff providing care and support are able to effectively communicate and advocate on behalf of the Individual. The service will ensure that Individuals are empowered to be able to receive support in the least restrictive setting possible and where appropriate support Individuals to move towards independent living or to support Individuals to sustain their independence within the accommodation they reside in.

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£923,507
Contract period: 20 Jan 2026 – 19 Jan 2028 (2 yrs) · up to 19 Jan 2029 with extensionsValue: £923,507 exc. VAT · £923,507 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: Option of 1 extension up to a maximum of 12 months.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Qualitative: 60%
  • Commercial: 40%
Published award criteria (2)
  • Qualitative
  • Commercial
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Aug 2025, 19:47 BST
Last source update
28 Nov 2025, 14:28 GMT
Award evaluation window
Submission end – 13 Oct 2025
FTS notice number
2025/S 000-049354
Latest notice
Contract award notice (UK6)
Classification (CPV)
Health and social work services
Delivery area
North West (UKD12)
Official registry OCID
ocds-h6vhtk-058955 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Sept 2025, 14:00 BST
Clarification deadline
11 Sept 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Aug 2025 → 20 Jan 2026 · 10 dates
  1. Planning notice published
    15 Aug 2025, 19:47 BST
  2. Tender notice published
    18 Aug 2025, 09:30 BST
  3. Next notice expected
    18 Aug 2025, 23:59 BST
  4. Clarification questions by
    11 Sept 2025, 14:00 BST
  5. Submission deadline
    18 Sept 2025, 14:00 BST
  6. Award decision expected by379 days ago
    13 Oct 2025, 23:59 BST
  7. Assessment summaries sent334 days ago
    28 Nov 2025
  8. Latest notice published334 days ago
    28 Nov 2025, 14:28 GMT
  9. Standstill ends321 days ago
    10 Dec 2025, 23:59 GMT
  10. Contract starts281 days ago
    20 Jan 2026

Notice history

9 events · 3 releases on Find a Tender · since 15 Aug 2025
  1. Preliminary market engagement notice published
    15 Aug 2025, 19:47 BST
    UK2
  2. Tender notice published
    18 Aug 2025, 09:30 BST
    UK4
  3. Published value updated
    18 Aug 2025, 09:30 BST
  4. Status changed to active
    18 Aug 2025, 09:30 BST
  5. Procurement method changed
    18 Aug 2025, 09:30 BST
  6. Deadline published: 18 Sept 2025, 14:00 BST
    18 Aug 2025, 09:30 BST
  7. Contract award notice published
    28 Nov 2025, 14:28 GMT
    UK6
  8. Status changed to complete
    28 Nov 2025, 14:28 GMT
  9. Contract signature expected
    9 Jan 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £969,4831 award exc. VAT
Bids received 43 from SMEs
Awarded toValueDateStatus
The Glenmore TrustSME20 Jan 2026 – 19 Jan 2028 · up to 19 Jan 2029Extensions: Option of 1 extension up to a maximum of 12 months£969,48319 Nov 2025standstill to 10 Dec 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders31—

Contracting authority & participating public bodies

Westmorland and Furness Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYD-1758-YNVR South Lakeland House, Kendal, North West, LA9 4DQContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Glenmore TrustAwarded supplierGB-MPR: 28357RGB-PPON: PXPC-7854-BHCX 9 Northumberland Steet, Denton Holme, Carlisle, North West, CA2 5HDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure