Find a TenderAwarded
Published 9 Apr 2021, 22:55 BST

Official UK procurement notice

Roundless Tactical Engagement System

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

Framework agreementGoodsCompetitive procedure with negotiation
Framework ceiling (notional)£79,200,000framework ceiling, not attributable revenue
Submissions closed 28 Apr 2021awarded 2 Feb 2023

What is being bought

Published requirement description

Roundless Tactical Engagement System (RTES) will enhance the delivery of

Battlecraft Syllabus (BCS) training through the realistic representation of personal weapon operation and effects, increased ability for Force Elements to access measurement and evaluation systems, and a reduced dependency on blank ammunition and training estate resources. RTES will instrument live equipment with minimal alteration to its operation or published drills. By doing so RTES will collect data to enable comprehensive objective evaluation of training.

RTES will deliver 3 separate packs of equipment, each containing the components required to instrument 60 trainees.

RTES will be provided over a period of up to 10 years (made up of 5 years in-service support + 5 x 1 year options which the Authority reserves the right to take as a combination or as 1 year increments). There are also options in place to procure additional RTES packs or instrumentation.

CPV: Military electronic systems · Purchase · Training simulators

How this framework works

From the published notice
Bids received
2 bids received · 1 suppliers appointed
Framework value
£79,200,000

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK
Extensions: 5 x 1 year extensions 10 x additional priced optionsSecond stage: 2–6 candidates invited to tender

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 30%Environmental: 6%
Published sub-criteria (9)
  • Weapon Integration / Realistic Training: 16%
  • Capture: 7%
  • Inform: 2%
  • Report: 6%
  • Deployability: 10%
  • Soldier Interface / Human Factor Integration: 9%
  • Integrated Logistic Support: 15%
  • price: 30%
  • Safety and Environmental: 6%
Published award criteria (11)
  • Technical Compliance: Pass/Fail
  • Weapon Integration / Realistic Training: 16
  • Capture: 7
  • Inform: 2
  • Report: 6
  • Deployability: 10
  • Soldier Interface / Human Factor Integration: 9
  • Integrated Logistic Support: 15
  • Security: Pass/Fail
  • Safety and Environmental: 6
  • Price: 30%
Conditions of participation6
  • Suitability

    The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

    A full list of these criteria are at www.contracts.mod.uk/delta/project/reason… ↗

    Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

    Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

    Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

  • Suitability

    .

  • Economic & financial standing

    a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

    Information and formalities necessary for evaluating if the requirements are met:

    information and formalities necessary for evaluating if the requirements are met: evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

    Minimum: The estimated average annual contract value is between £1,000.000 GBP - £2,000,000 GBP. If the estimated average annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except wh…
  • Economic & financial standing

    (a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

    (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

    (c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:

    (i) the overall turnover of the business of the economic operator; and

    (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.

    Evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

    Minimum: The Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include: 1) Any additional…
  • Technical & professional ability

    (a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability;

    (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;

    (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;

    (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensur…

  • Technical & professional ability

    This and any other information required for evaluation will be sought through the associated Dynamic Pre-Qualification Questionnaire (DPQQ).

    The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at UK Official.

    Minimum level(s) of standards possibly required: (if applicable)

    The Authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:

    1. Requires access to classified information at UK Official; and
    2. Fails to provide evidence to the satisfaction of the Authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.

    Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

    Information and formalities necessary for evaluating if the requirements are met:

    The main Contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at UK Official by describing the required Facility Security Clearance (FSC) granted by its National or Designated Security Authority.

    Minimum: The Authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor: 1) Requires access to classified inform…
Legal form for consortia
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a wholly legal entity before entering into the contract.
Second stage candidates
2–6 candidates invited to tender
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 30 of 101 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Roundless Tactical Engagement System” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
9 Apr 2021, 22:55 BST
Last source update
14 Feb 2023, 11:50 GMT
Authority reference
701547413 - TSSP/136
FTS notice number
2023/S 000-004471
Classification (CPV)
Military electronic systemsPurchaseTraining simulators
Delivery area
UKSouth West (UKK11)
Official registry OCID
ocds-h6vhtk-02a4a2 Find a Tender
Contract terms summary

The Contract and Services provided will be made against an agreed payment plan. Payments will follow successful delivery and acceptance of services. The end to end process for the afore mentioned conditions shall be handled within the CP&F system (The DE&S Procurement and Payments software). Financing and payment conditions shall be included in the ITN.

Contract terms
Other terms

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect these changes in national law or government policy whether in respect of the applicable protective marking scheme, specific; protective markings given, the aspects of which any protective marking applies or otherwise.

Candidates may be required to have the necessary Personal Security Clearances (PSCs) and may need to have access to facilities with security clearance (Facility Security Clearance “FSC’s”) e.g. on the list X register in the UK. Candidates which do not yet hold security clearance may obtain such clearance prior to the anticipated Contract award. This requirement will be detailed further at ITN.

The Cyber Risk Assessment for the procurement is VERY LOW, as defined in DEFSTAN 05-138.

The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Very Low (Reference – RAR-Q86X7NJM). As the Assessment has been deemed as Very Low potential suppliers will need to verify their identity before they are able to complete an Supplier Assurance Questionnaire (SAQ). This is a requirement which may take up to a week to complete before being able to access the SAQ.

All suppliers must complete a SAQ, via the Supplier Cyber Protection Service, to demonstrate their level of compliance against the required Cyber Risk Level. The reference number is RAR-Q86X7NJM

Tenderers must, as a minimum, have Cyber Essentials Plus and conform to the Very Low DEFSTAN 05-138 controls.

If the tenderer cannot meet the level of security controls required by the contract start date it does not mean an immediate fail. The tenderer should submit a Cyber Implementation Plan (CIP) as part of their tender submission detailing the steps they would take to meet the necessary controls, together with associated timescales, details of any equivalent standards they have, or reasons why they are unable to comply.

For note, the requirement for compliance with the cyber security controls is being extended to apply throughout the Defence supply chain. Where the prime contractor intends to sub-contract any part of the requirement, they must assess the cyber risk for that sub-contract and ensure their supply chain has the appropriate controls, or an agreed implementation plan, in place prior to sub-contract award.

Transfer of Undertakings Protection of Employees (TUPE) may apply

Publisher note: Please note the awarded contract value for the core 5 year duration is £5,482,131.58. The overall through-life cost for this Contract is anticipated to rise to a total of £13,085,246.60 should extension options and additional priced options be taken.

How it was run

Official notice
Appointment period ends
28 Apr 2021
Submission channel
{"written"}
Accepted languages
en
Deposits and guarantees

The Authority reserves the right to ask for an Indemnity, guarantee or bank bond if the supplier does not meet the standard for economic and financial standing. A parent company guarantee may also be required dependent on the formation and financial standing of the contracting business.

Timeline

28 Apr 2021 → 14 Feb 2023 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Apr 2021
  2. Notice published
    14 Feb 2023, 11:50 GMT

Notice history

2 events · 2 releases on Find a Tender · since 14 Feb 2023
  1. Status changed to complete
    14 Feb 2023, 11:50 GMT
  2. Buyer details updated
    14 Feb 2023, 11:50 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 2 Feb 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Roundless Tactical Engagement System

    Signed
    2 Feb 2023
    Value
    £13,085,247
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad———

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentDefenceMinistry or any other national or federal authority, including their regional or local subdivisions Stoke Gifford, Bristol, BS34 8JHContact name, email

Dispute resolution & review bodies

  • DE&S MODMediation bodyReview body Bristol
  • Ministry of Defence (MoD)Mediation bodyReview bodyReview contact point BristolContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.