Official UK procurement notice
Safe Haven Community Bus Conversion
Authority: Sunderland City Council (Local council)
What is being bought
Published requirement descriptionThe Safe Haven project seeks the conversion of a suitable vehicle into a fully functional community support bus that will provide outreach, engagement, and wellbeing services across the local area. The conversion works will include the design, supply, and installation of internal fixtures and fittings, electrical systems, lighting, heating, accessibility features, storage solutions, and multipurpose seating/workspace areas. The completed vehicle will provide a safe, welcoming, and accessible environment for community engagement, information provision, and support services. The contractor will be responsible for ensuring that all conversion works comply with relevant UK vehicle, health and safety, accessibility, and roadworthiness regulations, with the vehicle delivered ready for operational use.
CPV: Vehicle conversion and reconditioning services
The lotProcurement structure
single lot · value publishedLot #1Published value£41,667
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Criteria is based on 50% price weighting and 50% quality weighting
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jul 2026, 08:16 BST
- Last source update
- 28 Jul 2026, 08:16 BST
- Authority reference
OPEN20261268- FTS notice number
2026/S 000-070995- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06d4b6Find a Tender
How it was run
Official notice- Submission deadline
- 2 Sept 2026, 12:00 BST
- Clarification deadline
- 24 Aug 2026, 12:00 BST
- Electronic submission
- Allowed
Tenders must be submitted electronically via the Authorities Open E Tender system www.open.org ↗.
Submissions received through any other means may be rejected.
The Contracting Authority communicates through the Open system; therefore, all correspondence regarding this Tender will be issued to the individual that expressed interest on Open. It is the Supplier's responsibility to ensure the correct named person is, and continues to be, registered on the Open system.
For guidance on how to use the Open system please refer www.open-hub.org/how-to-guides/ ↗
If you require time-critical assistance on submitting your Tender, please contact the Open Support Team on 0191 638 0040.
For routine queries, such as passwords, general account queries and location of information etc please contact open.support@nepo.org
PLEASE NOTE: The system is accessible 24/7 however, technical support is only available;
Monday - Thursday 8:30 - 17:00.
Friday - 8:30 - 16:30.
The Tender must be received in accordance with the above instructions no later than the time and date indicated in the Timetable section of this ITT.
Suppliers are responsible for ensuring that they understand the submission requirements and should raise any queries or clarifications necessary for submission of their Tender via the Correspondence section in good time and in any event by no later than the "Submission of Queries" deadline as stated in the Timetable section of this ITT.
Timeline
28 Jul 2026 → 28 Sept 2026 · 4 dates- Tender notice published91 days ago28 Jul 2026, 08:16 BST
- Clarification questions by63 days ago24 Aug 2026, 12:00 BST
- Submission deadline54 days ago2 Sept 2026, 12:00 BST
- Contract starts29 days ago28 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published28 Jul 2026, 08:16 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender