Official UK procurement notice
SBC1124 Mechanical Services - Corporate Estate
Authority: Stevenage Borough Council (Local council)
What is being bought
Published requirement descriptionStevenage Borough Council is seeking a single supplier for the Mechanical Services contract for the Councils Corporate buildings which consist of offices, depots, community centres and museum (for clarity this contract does not cover domestic properties).To access this opportunity visit Supply Hertfordshire - intendhost.co.uk/supplyhertfordshire/… ↗ clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system.Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted.
CPV: Mechanical engineering services
The lotProcurement structure
single lot · value publishedLot #1Stevenage Borough Council is seeking a single supplier for the Mechanical Services…AwardedRenewalPublished value£685,000
Stevenage Borough Council is seeking a single supplier for the Mechanical Services contract for the Councils Corporate buildings which consist of offices, depots, community centres and museums. The Mechanical Services contract will provide planned and reactive services. The appointed contractor will be responsible for the provision of planned and reactive Mechanical services, including but not limited to Gas Boiler Servicing, Water Hygiene Services including Water Risk Assessments, Air Conditioning Servicing and Duct/Extractor Cleaning.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality/Social Value: 50%/10%
- Price: 40%
- Suitability
as per procurement documents
- Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 18 Feb 2025, 15:40 GMT
- Last source update
- 23 Oct 2025, 12:10 BST
- Authority reference
CCD01460- FTS notice number
2025/S 000-067770- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e36eFind a Tender
- Electronic trading
- e-invoicing allowed
- Review procedure
Stevenage Borough Council will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Publisher note: Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. Stevenage Borough Council also reserves the right not to award a contract. Neither Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts. The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council`s requirements and remain financially viable to perform the Contract. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment)Regulations 2006 may apply. To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/home and follow the on-screen guidance. Any clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system. If you are experiencing problems with the eTendering system, In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email: support@in-tend.com or telephone +441144070065 for any website /technical questions, Monday to Friday 8:30 - 17:30. The Council undertakes to hold confidential any information provided in the proposal submitted,subject to the Council`s obligations under the law, including the Freedom of Information Act 2000. If the potential supplier considers that any of the information submitted in the proposal should not be disclosed because of its commercial sensitivity or for reasons of confidentiality, then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the potential supplier about such commercially sensitive or confidential information when considering any request received under the Freedom of Information Act 2000 before replying to such a request, but the decision of the Council in deciding whether an exemption applies is final. Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted.
How it was run
Official notice- Submission deadline
- 20 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
20 Mar 2025 → 23 Oct 2025 · 4 dates- Submission deadline20 Mar 2025, 12:00 GMT
- Invitations to tender expected14 Apr 2025, 00:00 BST
- Contract starts1 Jul 2025, 00:00 BST
- Notice published369 days ago23 Oct 2025, 12:10 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Oct 2025, 12:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GetFix LtdSME | £525,000 † | — | Awarded |
Contracts
Contract 067770-2025-CCD01460-1 · GetFix LtdSME
- Signed
- 17 Oct 2025
- Value
- £525,000
- Period
- … – 30 Jun 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court England & WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- GetFix LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria