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Published 1 Apr 2021, 09:43 BST

Official UK procurement notice

School Letting · UK public procurement notice

Official notice

Authority: SUTTON COLDFIELD GRAMMAR SCHOOL FOR GIRLS ACADEMY TRUST (Education)

ServicesRestricted procedure
Sectors: Real estate services (70) Delivery: West Midlands (UKG)
Published estimate£150,000exc. VAT
Submissions closed 21 Apr 2021awarded 23 Aug 2021
Awarded to Vivify Venues

What is being bought

Published requirement description

The Academy is seeking a partner to provide a fully managed letting service for the School outside of normal school hours. We are looking for a partner who can maximise the lettings that will both benefit the School and the wider community. We are also looking to see what added value the partner can bring e.g. help with external grant bids, development of facilities within the School, ideas for after School clubs for students. We already have a range of groups who are actively looking to hire the parts of the School again.

CPV: Renting or leasing services of own property

The lotProcurement structure

single lot · value published
Lot #1The School is asking for expressions of interest from companies to fully manage our…AwardedPublished value£150,000

The School is asking for expressions of interest from companies to fully manage our lettings. The successful company will:

  • Manage all bookings
  • Staffing
  • Marketing/Promotion
  • Income collection
  • Help the School seek out other external funding opportunities to improve School facilities

The School is looking to let facilities between:

  • 6pm - 10pm Monday to Friday Term time
  • All day Saturday/Sunday
  • All day during School holidays.
Delivery: West Midlands · Sutton Coldfield Grammar School for Girls Jockey Road Sutton Coldfield West Midlands B73 5PT
Extensions: 36 months with the option to extend 2 x 12 monthsSecond stage: 4–6 candidates invited to tenderVariant bids: not allowed
70200000 Renting or leasing services of own property

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Conditions of participation1
  • Suitability

    Candidates should send an expression of interest to dth@suttcold.bham.sch.uk by Wednesday 21st April 5pm

    Bidders should have experience of managing of lettings previously in Schools.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Apr 2021, 09:43 BST
Last source update
15 Sept 2021, 08:22 BST
FTS notice number
2021/S 000-022888
Classification (CPV)
Renting or leasing services of own property
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02a1f0 Find a Tender

Publisher note: The School is first looking for: - expression of interest by Wednesday 21st 2021 5pm - issue selection questionnaire to interested parties - w/c 26th April to be returned by Friday 7th May 2021 - contact companies selected for final round 17th May 2021 to submit a proposal to be returned by Friday 4th June 2021 5pm

How it was run

Official notice
Submission deadline
21 Apr 2021, 17:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

21 Apr 2021 → 15 Sept 2021 · 3 dates
  1. Submission deadline
    21 Apr 2021, 17:00 BST
  2. Invitations to tender expected
    17 May 2021, 00:00 BST
  3. Notice published
    15 Sept 2021, 08:22 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Sept 2021, 08:22 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 7
Contracts signed 1latest 23 Aug 2021
Awarded toValueDateStatus
Vivify Venues——Awarded

Contracts

  • Contract 022888-2021-1 · Vivify Venues

    Signed
    23 Aug 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The School is asking for expressions of interest from companies to fully manage our…7bids——£149,655 – £217,978
Whole notice———£149,655 – £217,978

Contracting authority & participating public bodies

SUTTON COLDFIELD GRAMMAR SCHOOL FOR GIRLS ACADEMY TRUST

Contracting authorityEducationAcademyEducation Jockey Road, Sutton Coldfield, West Midlands, B735PTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Vivify Venues LtdAwarded supplier Northern Assurance Buildings, 9-21 Princess Street, Manchester, North West, M2 4DN

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria