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Find a TenderCancelledProcurement termination notice
Published 15 May 2025, 15:12 BST

Official UK procurement notice

Schools transport - Perranporth to Penair School

Official notice

Authority: PENAIR SCHOOL (Education)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport & Passenger Services (60) Delivery: South West (UKK3)
Published estimate£550,000≈ £660k / year · £550,000 inc. VAT · 1 value update43.4% below published estimate
Submissions closed 22 Jun 2025
Next notice expected 26 May 2025
Contract term 10 moends 17 Jul 2026 · up to 16 Jul 2027 with extensions · starts 3 Sept 2025

What is being bought

Published requirement description

Supply of school transport services for the 2025-26 academic year to transport 258

students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN).

The service is required from 03/09/2025 until 17/07/2026 during term time only and will not

be required on INSET days and bank holidays. The is the possibility of a contract extension

until 16th July 2027.

The service is paid for by the school, therefore fares are not required to be collected.

Bus routes are already established however loading list by postcode will be provided so that

the supplier can put forward proposed routes, bus stops, number of vehicles and loading

lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.)

Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note

buses depart promptly at 15:10)

CPV: Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 moSMEPublished value£550,000
Contract period: 3 Sept 2025 – 17 Jul 2026 (10 mo) · up to 16 Jul 2027 with extensionsValue: £550,000 exc. VAT · £550,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: A one year extension will be considered if both parties mutually agree to extend the contract.
60000000 Transport services (excl. Waste transport)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 15%Environmental: 5%
Published sub-criteria (8)
  • Legal Compliance: 15%
  • Safety and Vehicle Standards: 20%
  • Service Quality and Capacity: 20%
  • Experience and Reputation: 10%
  • Staffing and Training: 10%
  • Technology and Communication: 5%
  • Cost and Value for Money: 15%
  • Environmental Considerations: 5%
Published award criteria (8)
  • Legal Compliance: • Licensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations. • Insurance Coverage: Adequate insurance for passengers, vehicles, and third-party liabilities. • Driver Background Checks: Police clearance, medical fitness, valid driving licenses, and child protection certifications.
  • Safety and Vehicle Standards: • Vehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records. • Safety Features: Seat belts, GPS tracking, CCTV, first-aid kits, fire extinguishers.
  • Service Quality and Capacity: • Punctuality and Reliability Track Record: Past performance in meeting schedules. • Fleet Capacity: Sufficient number of vehicles to meet peak demand, including spares. • Route Planning and Optimization: Efficient and safe routes, shortest travel time, and minimal disruption. • Flexibility: Ability to accommodate changes in routes, timings, or number of students.
  • Experience and Reputation: • Years in School Transport: Preferably specialized in school or youth-related transport. • References and Testimonials: Feedback from current/former clients, especially schools. • Reputation and Past Performance: Any history of safety issues or service interruptions.
  • Staffing and Training: • Driver Training: Defensive driving, child safety, emergency response. • Staff Behaviour and Professionalism: Policies on conduct, dress code, communication with children.
  • Technology and Communication: • Parent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates. • Real-time Tracking: GPS-enabled tracking with school or parental access. • Incident Reporting: Process for handling breakdowns, delays, or complaints.
  • Cost and Value for Money: • Pricing Structure: Competitive and transparent pricing - fixed vs. variable costs. • Cost Breakdown: Clear breakdown of what's included (fuel, staff, maintenance, insurance). • Payment Terms: Flexibility in billing, refunds, penalties.
  • Environmental Considerations: • Eco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance. • Sustainability Policies: Commitment to reducing environmental impact.
What this means for your bid
  • Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 May 2025, 15:12 BST
Last source update
10 Oct 2025, 12:53 BST
Award evaluation window
Submission end – 27 Jun 2025
Authority reference
TRAN25-26
FTS notice number
2025/S 000-026808
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Transport services (excl. Waste transport)
Delivery area
South West (UKK3)
Official registry OCID
ocds-h6vhtk-0514bd Find a Tender

How it was run

Official notice
Submission deadline
22 Jun 2025, 14:00 BST
Clarification deadline
13 Jun 2025, 16:00 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Via mail using the official label provided.

Timeline

15 May 2025 → 10 Oct 2025 · 11 dates
  1. Planning notice published
    15 May 2025, 15:12 BST
  2. Tender notice published
    23 May 2025, 15:50 BST
  3. Market engagement
    23 May 2025, 23:59 BST

    The engagement process will run for 7 days then the tender notice will be issued.

  4. Next notice expected
    26 May 2025, 23:59 BST
  5. Clarification questions by
    13 Jun 2025, 16:00 BST
  6. Submission deadline
    22 Jun 2025, 14:00 BST
  7. Award decision expected by
    27 Jun 2025, 23:59 BST
  8. Assessment summaries sent
    10 Jul 2025, 00:00 BST
  9. Standstill ends
    22 Jul 2025, 23:59 BST
  10. Contract starts
    3 Sept 2025, 00:00 BST
  11. Latest notice published383 days ago
    10 Oct 2025, 12:53 BST

Notice history

13 events · 6 releases on Find a Tender · since 15 May 2025
  1. Preliminary market engagement notice published
    15 May 2025, 15:12 BST
    UK2
  2. Tender notice published
    23 May 2025, 15:50 BST
    UK4
  3. Published value published: £550,000
    23 May 2025, 15:50 BST
  4. Status changed to active
    23 May 2025, 15:50 BST
  5. Procurement method changed
    23 May 2025, 15:50 BST
  6. Deadline published: 22 Jun 2025, 14:00 BST
    23 May 2025, 15:50 BST
  7. Contract award notice published
    10 Jul 2025, 12:33 BST
    UK6
  8. Status changed to complete
    10 Jul 2025, 12:33 BST
  9. Contract signature expected
    23 Jul 2025, 23:59 BST
    scheduled
  10. Contract award notice published
    10 Oct 2025, 12:24 BST
    UK6
  11. Contract details notice published
    10 Oct 2025, 12:45 BST
    UK7
  12. Procurement termination notice published
    10 Oct 2025, 12:53 BST
    UK12
  13. Contract signature expected
    22 Oct 2025, 23:59 BST
    scheduled
Routine re-releases (6)
  • 2025-07: 1 release · 10 Jul 2025
  • 2025-05: 2 releases · 15 May 2025, 23 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £311,6001 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 3 Sept 2025
Awarded toValueDateStatus
HOPLEY'S COACHES LIMITED3 Sept 2025 – 17 Jul 2026£311,6009 Jul 2025Awarded
HOPLEY'S COACHES LIMITED22 Oct 2025 – 17 Jul 2026£550,00027 Jun 2025CancelledDuplicate award notice publish in error. Published UK12 to remove.

Contracts

  • Schools transport - Perranporth to Penair School · HOPLEY'S COACHES LIMITED

    Signed
    3 Sept 2025
    Value
    £311,600
    Period
    3 Sept 2025 – 17 Jul 2026
    Status
    active
    3 agreed KPIs: Service Quality and capacity · Safety and vehicle standards · Cost and value for money
    • Service Quality and capacity, Punctuality and Reliability Track Record Performance in meeting schedules. Sufficient number of vehicles to meet peak demand, including spares. Route Planning and Optimization
    • Safety and vehicle standards, Maintenance records and schedules
    • Cost and value for money, Monitoring of supplier invoices.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

PENAIR SCHOOL

Contracting authorityPublic authority - sub-central government GB-COH: 07557657 · GB-PPON: PVGG-5941-LGBY Penair School, Truro, South West, TR1 1TNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • HOPLEY'S COACHES LIMITEDAwarded supplierGB-COH: 05506733GB-PPON: PNQV-3311-GBVY Gover Farm, Gover Hill, Truro, South West, TR4 8BHContact email, phone

Official documents & specifications (10)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDF
  • Bidding documents and specifications tenderBidding documents and specificationsDOCXOfficial postage label to be used when submitted tenders documents.
  • Bidding documents and specifications tenderBidding documents and specificationsXLSXSpreadsheet providing passenger information
  • Bidding documents and specifications tenderBidding documents and specificationsDOCXInvitation To Tender document • Form of Tender • Certificate of Non-Collusion • Instructions to Tenderer's • School transport specification • Payment Terms • Appendix 1 - Tender Pricing Schedule • Appendix 2 - Sub Contractor Schedule • School transport service conditions of contr…

Notices published for this procedure