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Published 23 Aug 2021, 12:05 BST

Official UK procurement notice

Service & Maintenance of the Cell Management System at SWP Bridewells

Official notice

Authority: Police and Crime Commissioner for South Wales (Police & fire)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL15)
Awarded value£979,000published contract · exc. VAT
Submissions closed 6 Oct 2021awarded 3 Feb 2022
Awarded to Tremorfa Limited
Contract term 2 yrsends 31 Jan 2024 · extension options published · starts 1 Feb 2022

What is being bought

Published requirement description

*PLEASE NOTE THIS IS A CONTRACT AWARD NOTICE*

The Police and Crime Commissioner for South Wales has a requirement for the service and maintenance of open protocol cell management systems at Bridgend, Merthyr, Swansea and Cardiff Bay.

Maintenance support will be required 24 hours a day, 365 days a year. Planned and preventative maintenance will also be required.

  • Recurrence: Approximately August 2023. There are two optional annual contract extensions, so if contract extensions taken up, approximately August 2024/2025.

CPV: Repair and maintenance services of security equipment

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 2 yrs
Contract period: 1 Feb 2022 – 31 Jan 2024 (2 yrs)
Delivery: Wales · Locations in the South Wales Police Force area - Bridgend, Merthyr Tydfil, Cardiff and Swansea
Extensions: Option to extend, annually, until 31st January 2026Variant bids: not allowed
50610000 Repair and maintenance services of security equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • price: 30%
Published award criteria (2)
  • Technical: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Approximately August 2023. There are two optional annual contract extensions, so if contract extensions taken up, approximately August 2024/2025.

First published
23 Aug 2021, 12:05 BST
Last source update
7 Feb 2022, 16:44 GMT
Award evaluation window
6 Oct 2021 – …
Authority reference
itt_82129
FTS notice number
2022/S 000-003462
Classification (CPV)
Repair and maintenance services of security equipment
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-02d7f0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Stated within the tender documents

Publisher note: (WA Ref:118367)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
6 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/home.html ↗

Timeline

6 Oct 2021 → 7 Feb 2022 · 4 dates
  1. Submission deadline
    6 Oct 2021, 12:00 BST
  2. Bids opened
    6 Oct 2021, 12:00 BST
  3. Contract starts
    1 Feb 2022
  4. Notice published
    7 Feb 2022, 16:44 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Feb 2022, 16:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £979,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 3 Feb 2022
Awarded toValueDateStatus
Tremorfa LimitedSME£979,000 †—Awarded

Contracts

  • Contract 003462-2022-1 · Tremorfa LimitedSME

    Signed
    3 Feb 2022
    Value
    £979,000
    Period
    … – 31 Jan 2024
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Police & Crime Commissioner for South Wales

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Police Headquarters, Cowbridge Road, Bridgend, Wales, CF31 3SUContact email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • TremorfaAwarded supplier The Terrace Suite, St Mellons Hotel, Cardiff, Wales, CF32XR

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria