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Find a TenderAwarded without competitionContract details notice
Published 27 Jun 2025, 12:20 BST

Official UK procurement notice

Service of APHA Automated Liquid Handling Systems

Official notice

Authority: ANIMAL AND PLANT HEALTH AGENCY (Defra Network eTendering Portal)

Direct awardSME suitable
Sectors: Architecture & Engineering (71) Delivery: UK
Awarded value£350,500published award · exc. VAT
Awarded 5 Jun 2025no call for competition
Awarded to Hamilton Sales & Service UK Ltd

What is being bought

Published requirement description

This service contract will provide Preventative and Corrective Maintenance services for the existing equipment, which can only be provided by the Original Equipment Manufacturer (OEM). The contract covers corrective repairs, engineer travel, labour, parts, and equipment modifications at no additional cost. An ongoing preventative maintenance and corrective service contract is required to maintain: APHA’s capacity to provide routine services and an emergency response during a disease outbreak. Traceability to ISO quality standards 9001 and 17025 Please note: The contract start date will be 07 April 2025 not 15 July 2025 as reported on the notice.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME
Delivery: UKEligibility: SME eligible
71900000 Laboratory services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Jun 2025, 12:20 BST
Last source update
14 Jul 2025, 10:15 BST
Authority reference
C29602
FTS notice number
2025/S 000-035757
Latest notice
Contract details notice (UK7)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05550c Find a Tender
Why no open competition
Single Suppliers Intellectual Property Exclusive Rights
Published justification

Hamilton Sales & Service UK Ltd are the original Equipment manufacturer (OEM) and hold exclusive rights to software updates and maintenance procedures for the Equipment. They provide OEM-certified parts and own the intellectual property rights to the software, thus preventing other providers from using it. Hamilton Sales & Service UK Ltd is the sole provider for service contracts and equipment updates.

How it was run

Official notice
Submission deadline
—

Timeline

8 Jul 2025 → 14 Jul 2025 · 2 dates
  1. Standstill ends
    8 Jul 2025, 23:59 BST
  2. Notice published
    14 Jul 2025, 10:15 BST

Notice history

4 events · 2 releases on Find a Tender · since 27 Jun 2025
  1. Transparency notice published
    27 Jun 2025, 12:20 BST
    UK5
  2. Contract award notice published
    27 Jun 2025, 12:42 BST
    UK6
  3. Contract signature expected
    11 Jul 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    14 Jul 2025, 10:15 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £350,5001 award exc. VAT
Contracts signed 1latest 14 Jul 2025
Awarded toValueDateStatus
Hamilton Sales & Service UK Ltd14 Jul 2025 – 6 Apr 2028 · up to 6 Apr 2030Extensions: Two (2) twelve (12) month extensions available subject to budget approvals.£350,5005 Jun 2025Awarded

Contracts

  • Service of APHA Automated Liquid Handling Systems · Hamilton Sales & Service UK Ltd

    Signed
    14 Jul 2025
    Value
    £350,500
    Period
    15 Jul 2025 – 6 Apr 2028 · up to 6 Apr 2030 with extensions
    Status
    active
    Extensions
    Two (2) twelve (12) month extensions available subject to budget approvals.
    2 agreed KPIs: Service Delivery · Customer Service
    • Service Delivery, The Supplier shall: 1. Schedule (with agreement from the Customer) the Preventative Maintenance of the Equipment; 2. Provide of all hardware and software updates and application support; 3. Include essential Equipment modifications within the Services provided under the Agreement; 4. Provide service reports/certificates containing all required information; 5. Resolve any defective Equipment covered by this Agreement until it is fully functional.
    • Customer Service, Timeliness of responses to suitably address emails or telephone calls

Contracting authority & participating public bodies

ANIMAL AND PLANT HEALTH AGENCY

Contracting authorityPublic authority - central government GB-PPON: PBHC-6261-BLLQ Seacole Building, 2 Marsham Street, London, London, SW1P 4DFContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Hamilton Sales & Service UK LtdAwarded supplierGB-PPON: PZXC-1937-DMVH Unit 1 Forge Mills Park, Station Road, Coleshill, Birmingham, West Midlands, B46 1JHContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender