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Published 13 Apr 2021, 10:06 BST

Official UK procurement notice

Services-Framework-Vehicle Leasing and Hire Services

Official notice

Authority: United Utilities Water Limited (Public body)

Framework agreement3 lotsServicesNegotiated procedure with prior call for competitionMax 3 lots to bidMax 3 lots per supplier
Sectors: Repair & Maintenance (50)Transport & Passenger Services (60)Financial and insurance services (66) Delivery: North West (UKD)
Framework ceiling (notional)£32,896,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 13 Apr 2021awarded 14 Apr 2022
Lots 3max 3 won per supplier · max 3 to bid

What is being bought3 lots · detail below

Published requirement description

This Framework Agreement was for the supply and delivery of leased and hired vehicles to be delivered to any location in the UK but predominantly the North West of England. There was three lots, with a single winning bidder for each lot. Lot 1 – Company Car Leasing, Lot 2 – Salary Sacrifice EV Cars, Lot 3 Flexible Hire of Commercial Vehicles. The requirement included maintenance (including tyres), fleet management and breakdown services.

CPV: Financial leasing services · Fleet management, repair and maintenance services · Hire of passenger transport vehicles with driver · Vehicle-fleet management services

How this framework works

From the published notice
Places
up to 1 suppliers · 1 appointed (full)

Lots and requirements (3)Procurement structure

3 lots · all with a published value · a supplier may bid for at most 3 and win at most 3 of them
Lot #1Services-Framework-Vehicle Leasing and Hire Services Company Car Leasing ServicesPublished value£6,720,000

The supply and delivery of vehicles to be leased as company cars to any location in the UK. The vehicles will be leased on a 3 year, estimated 15,000 miles p.a. basis.

Contract leasing, including:

Full administration facilitated through a dedicated account manager

Breakdown cover including roadside assistance 24/7/365

A supplier ordering portal for drivers to use to select and order vehicles

A system for management of legacy supplier leases

Full warranty / warranty claims processing

Delivery: North West
Extensions: Initial 3 year term, with the option to extend for a further 5 years (extensions to be taken in yearly increments)Second stage: up to 4 candidates invited to tenderVariant bids: not allowed
50111000 Fleet management, repair and maintenance services50111100 Vehicle-fleet management services60170000 Hire of passenger transport vehicles with driver66114000 Financial leasing services
Lot #2Services-Framework-Vehicle Leasing and Hire Services Salary Sacrifice EV Car SchemeAwardedPublished value£4,000,000

The supply and delivery of salary sacrifice vehicles will be used for company and

personal use. Cars will be delivered to any location in the UK. The vehicles will be leased on a 2-4 year, estimated 15,000-20,000 miles p.a. basis. Contract leasing, including:

Full administration facilitated through a dedicated account manager

Breakdown cover including roadside assistance 24/7/365

A supplier ordering portal for drivers to use to select and order vehicles

A system for management of legacy supplier leases

Full warranty / warranty claims processing

Management reporting

Replacement vehicles are provided when main vehicle is off the road for servicing and repair

Delivery: North West
Extensions: Initial 3 year term, with the option to extend for a further 5 years (extensions to be taken in yearly increments)Second stage: up to 4 candidates invited to tenderVariant bids: not allowed
50111000 Fleet management, repair and maintenance services50111100 Vehicle-fleet management services60170000 Hire of passenger transport vehicles with driver66114000 Financial leasing services
Lot #3Services-Framework-Vehicle Leasing and Hire Services Flexible Hire for Commercial VehiclesPublished value£22,176,000

The Company has a requirement for the flexible hire of commercial vehicles for business use. The requirement will be predominantly LCV vans although there will be requirements for HGV, Welfare units and Refrigeration Vehicles.

Delivery: North West
Extensions: Initial 3 year term, with the option to extend for a further 5 years (extensions to be taken in yearly increments)Second stage: up to 4 candidates invited to tenderVariant bids: not allowed
50111000 Fleet management, repair and maintenance services50111100 Vehicle-fleet management services60170000 Hire of passenger transport vehicles with driver66114000 Financial leasing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation3
  • Suitability

    Please refer to procurement documents

  • Economic & financial standing

    Please refer to procurement documents

    Minimum: Please refer to procurement documents
  • Technical & professional ability

    Please refer to procurement documents

    Minimum: Please refer to procurement documents
What this means for your bid
  • “Services-Framework-Vehicle Leasing and Hire Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
13 Apr 2021, 10:06 BST
Last source update
19 May 2022, 15:12 BST
Authority reference
PRO004433
FTS notice number
2022/S 000-013493
Classification (CPV)
Financial leasing servicesFleet management, repair and maintenance servicesHire of passenger transport vehicles with driverVehicle-fleet management services
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-029aae Find a Tender

Publisher note: Lot 1 Services-Framework-Vehicle Leasing and Hire Services Company Car Leasing Services & Lot 3 Services-Framework-Vehicle Leasing and Hire Services Flexible Hire for Commercial Vehicles will be awarded in due course

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
13 Apr 2021, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
360 days from the deadline
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

13 Apr 2021 → 19 May 2022 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Apr 2021, 15:00 BST
  2. Notice published
    19 May 2022, 15:12 BST

Notice history

5 events · 3 releases on Find a Tender · since 27 Jul 2021
  1. Published value published: £32,896,000
    27 Jul 2021, 18:14 BST
  2. Status changed to active
    27 Jul 2021, 18:14 BST
  3. Procurement method changed
    27 Jul 2021, 18:14 BST
  4. Deadline moved to 13 Apr 2021, 15:00 BST
    27 Jul 2021, 18:14 BST
    -17 days · was 30 Apr 2021, 15:00 BST
  5. Status changed to complete
    19 May 2022, 15:12 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextValue excluding VAT: 22,176,000.00 GBP · II.2.6Value excluding VAT: 4,000,000.00 GBPValue excluding VAT: 22,176,000.00 GBP
—TextValue excluding VAT: 4,000,000.00 GBP · II.2.6Value excluding VAT: 22,176,000.00 GBPValue excluding VAT: 4,000,000.00 GBP
—Deadline30.04.2021 · IV.2.213 Apr 202130 Apr 2021+17 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 1latest 14 Apr 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 2 Services-Framework-Vehicle Leasing and Hire Services Salary Sacrifice EV Car Scheme

    Signed
    14 Apr 2022
    Value
    —
    Status
    active

Contracting authority & participating public bodies

United Utilities Water Limited

Contracting authorityPublic bodyWater 02366678 Lingley Mere Business Park, Warrington, UK, WA5 3LPContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England & WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.