Official UK procurement notice
Shire Housing Association Open Space Maintenance Contract: Various Addresses Throughout East Ayrshire from 2021-2023
Authority: Shire Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe works will comprise the upkeep and regular maintenance of communal open and restricted areas of hard and soft landscaping and the upkeep of tenants’ gardens. Ad-hoc repair works will also be included to both hard and soft landscaping throughout the duration of the contract as instructed by the Association which will include, for example, replacement planting of shrubs and trees and renewal of slabbing and fencing, etc.
- Recurrence: Between 18 months and 3.5 years from this procurement, dependant on extension option being take up.
CPV: Grassing services · Grounds maintenance services · Horticultural services · Landscape gardening services · Landscaping work
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40
- Suitability
The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The relevant trade register in the UK is the Companies House Register - ://www.gov.uk/government/organisat… ↗ or equivalent in other countries.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Between 18 months and 3.5 years from this procurement, dependant on extension option being take up.
- First published
- 7 May 2021, 16:45 BST
- Last source update
- 13 Aug 2021, 14:55 BST
- Award evaluation window
- 7 Jun 2021 – …
- Authority reference
ESP: 4503- FTS notice number
2021/S 000-019753- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ae9dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Contracting organisations wishing to participate in the competition should be a member of the British Association of Landscape Industries (BALI) or equivalent. Certification or proof of membership to be supplied with the SPD submission.
Publisher note: The Association will consider extending the initial 18-month contract on a rolling 12-month basis from 1st April 2023 up to a maximum of two additional years. Any future extensions will be dependant on the Contractor satisfactorily fulfilling their contractual commitments, the required level of performance as set out in the KPIs and a suitable adjustment to the contract price being negotiated between the parties. TUPE Regulations may apply to this Contract. Bidders should satisfy themselves of any implications the TUPE Regulations may have on this contract and account for any such implications within their priced submissions. (SC Ref:663977)
How it was run
Official notice- Submission deadline
- 7 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 7 Jun 2021, 12:00 BST
Timeline
7 Jun 2021 → 13 Aug 2021 · 3 dates- Submission deadline7 Jun 2021, 12:00 BST
- Bids opened7 Jun 2021, 12:00 BST
- Notice published13 Aug 2021, 14:55 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Aug 2021, 14:55 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Tivoli Group Ltd | £90,665 † | — | Awarded |
Contracts
Contract 019753-2021-1 · Tivoli Group Ltd
- Signed
- 9 Aug 2021
- Value
- £90,665
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Process and specification contact points (1)
- Ewing Somerville Partnership (Scotland) Ltd.Process contact point
Bidders & participating suppliers
1 commercial party on the notice- Tivoli Group LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria