Soft Market Testing - Property and Facilities Management

Royal Borough of Kingston-Upon-Thames Council ('the Council') would like to invite all potential suppliers/SMEs (including local) to express interest to participate in the proposed soft market testing exercise.

The Council has an existing contract for the provision of total facilities and property management services (TFPM) which commenced from October 2015. The Council is presently exploring possible commissioning options for the future delivery model of these services, in advance of the end of the initial period in October 2022.

The Council is currently undertaking a commissioning review of its core Facilities Management services and the purpose of this soft market engagement is to inform us of the level of interest and gain insight into how the market currently considers the potential opportunities. In addition, the outcome of the completed survey will help inform the Council’s proposed delivery model and route to market (procurement strategy) to support the Council’s future requirements.

The current scope of core FM services currently provided to the Council under its existing arrangements include the following:

Statutory Compliance

General Management and Helpdesk

Energy Management (Monitoring)

Planned and Reactive Maintenance (M&E)

Building Fabric

Minor Works and Projects

Cleaning (and associated services)

Catering and Hospitality

Room Booking and Events

Security and CCTV

Porterage

Pest Control

Waste Management and Confidential Waste

Courier Services

Estate Management

Design – architecture and space planning

Project Management; Quantity Surveying; Building surveying

Building Services (M&E) Consultancy

Health & Safety advice;

Compliance Management (Asbestos)

Schools Compliance Support

Structural Engineering

Training

Further information is provided within the soft market testing briefing pack which is available through the Council's E-Tender portal at the following link: www.londontenders.org.uk ↗ under the project title DN520217 - Soft Market Testing: Property and Facilities Management. This pack contains the following documents:

Memorandum of Information;

Briefing Overview providing background, strategic context and future commissioning options being explored;

Hard copy of questionnaire to be submitted via the portal