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Published 30 Mar 2022, 15:11 BST

Official UK procurement notice

Software Solution for Education Management Information Services

Official notice

Authority: Wrexham County Borough Council (Local council)·Consortium: 6 public authorities

6 lotsServicesCompetitive procedure with negotiation
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL11)
Published estimate£7,500,000total for 6 lots
Submissions closed 29 Apr 2022
Lots 6see the lot list below
Contract term 7 yrsends 6 Aug 2029 · extension options published · starts 1 Aug 2022

What is being bought6 lots · detail below

Published requirement description

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services.

The goods and services that are the subject matter of the procurement shall be divided into six lots, with one lot for each of the contracting authorities. It is intended that each of the of the contracting authorities will enter into separate agreements on identical, or near identical terms, for the provision, maintenance and support of the software solution with the successful supplier.

Further information can be found in the procurement documents and the technical statement of requirements.

CPV: Educational software development services · Software package and information systems

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£7,500,000 together)
Lot #1Wrexham County Borough CouncilRenewal 7 yrsPublished value£1,250,000
Contract period: 1 Aug 2022 – 6 Aug 2029 (7 yrs)
Delivery: Wales · Wrexham County Borough Council
Extensions: The contract term is for 7 years with the option to extend for a further 3 years in annual incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems
Lot #2Flintshire County CouncilRenewal 7 yrsPublished value£1,250,000
Contract period: 1 Aug 2022 – 6 Aug 2029 (7 yrs)
Delivery: Wales · Flintshire County Council
Extensions: The contract term is for 7 years with the option to extend for a further 3 years in annual incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems
Lot #3Denbighshire County CouncilRenewal 7 yrsPublished value£1,250,000
Contract period: 1 Aug 2022 – 6 Aug 2029 (7 yrs)
Delivery: Wales · Denbighshire
Extensions: The contract term is for 7 years with the option to extend for a further 3 years in annual incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems
Lot #4Conwy County Borough CouncilRenewal 7 yrsPublished value£1,250,000
Contract period: 1 Aug 2022 – 6 Aug 2029 (7 yrs)
Delivery: Wales · Conwy
Extensions: The contract term is for 7 years with the option to extend for a further 3 years in annual incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems
Lot #5Gwynedd CouncilRenewal 7 yrsPublished value£1,250,000
Contract period: 1 Aug 2022 – 6 Aug 2029 (7 yrs)
Delivery: Wales · Gwynedd
Extensions: The contract term is for 7 years with the option to extend for a further 3 years in annual incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems
Lot #6Isle of Anglesey County CouncilRenewal 7 yrsPublished value£1,250,000
Contract period: 1 Aug 2022 – 6 Aug 2029 (7 yrs)
Delivery: Wales · Anglesey
Extensions: The contract term is for 7 years with the option to extend for a further 3 years in annual incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The Contracting Authorities will be awarding this contract to a single bidder.
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Mar 2022, 15:11 BST
Last source update
30 Mar 2022, 15:11 BST
Authority reference
Proc-21-133
FTS notice number
2022/S 000-008578
Classification (CPV)
Educational software development servicesSoftware package and information systems
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-03281d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120004 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Information contained within the procurement documents (WA Ref:120004)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
29 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

30 Mar 2022 → 1 Aug 2022 · 4 dates
  1. Notice published
    30 Mar 2022, 15:11 BST
  2. Submission deadline
    29 Apr 2022, 12:00 BST
  3. Invitations to tender expected
    9 May 2022, 00:00 BST
  4. Contract starts
    1 Aug 2022, 00:00 BST

Contracting authority & participating public bodies

6 public bodies on the notice

Wrexham County Borough Council

Contracting authorityLocal CouncilRegional or local authorityEducation Commissioning Procurement and Contract Management Unit, Lampbit Street, Wrexham, Wales, LL11 1ARContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria