Official UK procurement notice
SONI092 – Workplace Technology Services
Authority: SONI Ltd (Public body)
What is being bought2 lots · detail below
Published requirement descriptionSONI is seeking to appoint a single Supplier per Lot under separate Contracts for the provision of Workplace Technology Services (comprising Audio Visual Services and Managed Print Services) for SONI’s Belfast office, in full compliance with the UK Procurement Act 2023 (the “Act”) and associated Procurement Regulations 2024.
Tenderers may bid for one Lot or both Lots; each Lot will be evaluated and awarded independently, and the same Supplier may be awarded both Lots.
- How the procedure runs: Refer to RFP
CPV: IT services: consulting, software development, Internet and support
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,120,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Audio Visual ServicesRenewalPublished value£1,600,000
AV hardware supply, design, installation and integration (including Microsoft Teams Rooms), maintenance and support, and lifecycle/refresh, in accordance with Annex A. Services apply to SONI's Belfast office and, where called off, to any Additional Location.
The Services additionally include reactive break-fix support only for the existing AV estate on an as-is basis from Contract commencement (estimated at approximately one year), an immediate partial refresh deliverable in advance of the SONI infrastructure and network, and completion of the refresh together with migration of the estate from the EirGrid network to the SONI network in collaboration with the Implementation Partner.
- Economic & financial standing
Refer to RFP
- Technical & professional ability
Refer to RFP
Lot #2Managed Print ServicesRenewalPublished value£520,000
Sale or lease of printers (Supplier's choice of commercial model) for SONI's Belfast office, with set-up and configuration, ongoing servicing, consumables (ink/toner) replacement and end-of-life disposal in accordance with Annex B. The indicative estate (5 MFDs including 1 mono, plus 1 A0 plotter, with finishing and multi-tray configurations) is set out in Annex B and priced in Form 5, Schedule B.
- Economic & financial standing
Refer to RFP
- Technical & professional ability
Refer to RFP
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Previous Experience: 20%
- Solution & Approach: 15%
- Service Levels & Operating Model: 15%
- Overall Risk & Commercial Model: 10%
- Ultimate Cost: 40%
Published award criteria (5)
- Previous Experience: Tenderers are required to demonstrate that they have sufficient recent and relevant experience to deliver contracts of this nature: Recent Relevant Contracts Tenderers are required to provide details of the three (3) most relevant contracts undertaken by the Tenderer in the last five years.
- Solution & Approach: Tenderer’s written response to the Lot-specific Scope of Requirements set out in the applicable Annex, including proposed technical solution, product families, installation / design approach (Lot 1 – AV) and managed print operating model (Lot 2 – Print). Maximum 3,000 words per Lot.
- Service Levels & Operating Model: Tenderer's proposed Service Level Agreement (SLA), turnaround times, on-demand fulfilment mechanism • (Lot 1 - AV), ink/toner replenishment and device response
- Overall Risk & Commercial Model: Tenderer's Risk Register against the applicable Scope of Requirements, together with proposed commercial risk-share, warranty and end-of-life disposal provisions. Where a lease/DaaS model is proposed under Lot 1, this criterion also captures the commercial and contractual assessment of that model.
- Ultimate Cost: Ultimate Cost of proposal in accordance with the Pricing Schedules (Form 5) and the evaluation methodology set out in Form 5 Section 5.4. Sub-weightings differ per Lot
- Economic & financial standing
Refer to RFP
- Technical & professional ability
Refer to RFP
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected: about £207,886 – ~£639,650 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How SONI Ltd buys IT services: consulting, software, internet (CPV 72), and who usually turns up
SONI Ltd’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: IT services: consulting, software, internet (CPV 72) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 46 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid12%
2–328%
4–628%
7+32%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate46%
Within ±2%38%
Above estimate16%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Audio Visual ServicesCPV 72Published estimate£1.6m
This lot lists more than one class in CPV 72. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid7%
2–339%
4–640%
7+14%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 110 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£1.6m
Estimate£1.6m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Ernst and Young LLPWorked for this buyer | SONI030notice published Feb 2024 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £824m53 awards in 36m · last this month | 11 live · £33m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=4 | |
Ernst and Young LLPLarge | £168m77 awards in 36m · last this month | 15 live · £25m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 8% below n=11 |
| £147m102 awards in 36m · last this month | 39 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 48% below n=1 | |
CDW LimitedLarge | £104m129 awards in 36m · last this month | 28 live · £40m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 |
| £40m50 awards in 36m · last this month | 15 live · £570k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 8% below n=2 |
Lot #2Managed Print ServicesCPV 72Published estimate£520k
This lot lists more than one class in CPV 72. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid7%
2–336%
4–642%
7+15%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 110 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£520k
Estimate£520k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Ernst and Young LLPWorked for this buyer | SONI030notice published Feb 2024 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £3.1bn49 awards in 36m · last 1 month ago | 20 live · £6.0bn iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=14 | |
Ernst and Young LLPLarge | £168m77 awards in 36m · last this month | 15 live · £25m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 8% below n=11 |
| £91m74 awards in 36m · last 1 month ago | 20 live · £5.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
Canon UK LtdLarge | £3.9m12 awards in 36m · last 1 month ago | 5 live · £648k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 |
| £1.4m24 awards in 36m · last 7 months ago | 3 live · £998k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 2% below n=2 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Sept 2026, 12:18 BST
- Last source update
- 30 Sept 2026, 12:18 BST
- Award evaluation window
- Submission end – 20 Dec 2026
- Authority reference
SONI092- FTS notice number
2026/S 000-092321- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077d77Find a Tender
- How it runs
Refer to RFP
How to participate & submission route
Official notice- Requests to participate (first stage)
- 6 Nov 2026, 12:00 GMT
- Tender submission deadline
- 6 Nov 2026, 12:00 GMT
- Clarification deadline
- 23 Oct 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
30 Sept 2026 → 1 Feb 2027 · 5 dates- Tender notice published26 days ago30 Sept 2026, 12:18 BST
- Clarification questions by3 days ago23 Oct 2026, 12:00 BST
- Today27 Oct 2026
- Submission deadlinein 10 days6 Nov 2026, 12:00 GMT
- Award decision expected byin 54 days20 Dec 2026, 23:59 GMT
- Contract startsin 96 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published30 Sept 2026, 12:18 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Request for Proposal
- Bidding documents and specifications Good and Services Framework
Notices published for this procedure
- Tender notice Tender notice on Find a Tender