Official UK procurement notice
SPS-02319 Prisoner Records 2 (PR2) – Technical Change
Authority: Scottish Prison Service
What is being bought
Published requirement descriptionSPS is undertaking a strategic technology modernisation project to migrate the PR2 system from a legacy Oracle Forms and Reports platform, operating on an Oracle database, to a modern, modular, opensource technology stack deployed within a secure Cloud environment. This project shall include the migration and on-going support and maintenance for the duration of the Contract Term.
The Contract Term shall be 7 years (not including implementation which shall be limited to a maximum of 18 months) with the option to extend by up to an additional 6 years.
CPV: IT services: consulting, software development, Internet and support · Information technology services · Miscellaneous software package and computer systems · Software package and information systems · Software programming and consultancy services
The lotProcurement structure
single lot · no lot value publishedLot #1The SPS has commenced this procurement process in good faith and with the intention of…Renewal
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 65
- Price: 35
- Economic & financial standing
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
- Failure to provide the requested financial information will result in a Fail.
Minimum: Employer's (Compulsory) Liability: in accordance with any legal requirements for the time being in force Public and Product Liability: 10million GBP Professional Indemnity: 10million GBP
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How Scottish Prison Service buys Systems and technical consultancy services (CPV 7222), and who usually turns up
Scottish Prison Service’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Systems and technical consultancy services (CPV 7222) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Scotland.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 48 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid10% / 7%
2–338% / 33%
4–633% / 13%
7+19% / 47%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate88%
Within ±2%13%
Above estimate0%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1The SPS has commenced this procurement process in good faith and with the intention of…CPV 7222Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid4%
2–320%
4–622%
7+54%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| MHR International UK LimitedWorked for this buyer | 02036 SPS Integrated HR Transformationnotice published Aug 2023 | — | — | Similar wording and category |
| Thomas & AdamsonWorked for this buyer | 01832 Principal Designer Services & CDM Services for SPSnotice published May 2022 | — | — | Similar wording and category |
| Unilink SoftwareWorked for this buyer | 01866 Provision of a Kiosk Solution (Proof of Concept) at HMP Shottsnotice published Mar 2021 | — | — | Similar wording and category |
| BridgeallWorked for this buyer | SPS-02244 Microsoft Service Supportnotice published Nov 2025 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £413k3 awards in 36m · last 13 months ago | None on file | no comparable pairs | |
| £60m134 awards in 36m · last this month | 33 live · £19m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=27 | |
| £36m52 awards in 36m · last this month | 17 live · £17m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% below n=15 | |
RM Education LtdLarge | £89m11 awards in 36m · last 2 months ago | 1 live · £2.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
KPMGLarge | £570m147 awards in 36m · last 1 month ago | 39 live · £100m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=23 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Dec 2025, 09:10 GMT
- Last source update
- 21 Sept 2026, 14:54 BST
- Award evaluation window
- 2 Nov 2026 – …
- Authority reference
SPS-02319- FTS notice number
2026/S 000-089252- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eb91Find a Tender
- Performance terms
As stated in the procurement documents
Publisher note: The Supplier shall possess the following accreditations as a minimum: - International Standard for Quality Management Systems ISO90001; - Information Security Management (ISO27001); - Software coding to ISO 25010; and - Cyber Essentials (required). Plus (desired). The Supplier or their selected host provider shall possess the following accreditations as a minimum: -Security controls tailored to cloud services ISO27017; and -Personal Data in the Cloud Security (ISO27018). It is preferrable the Supplier has the following accreditations or, as a minimum, have and demonstrate processes in place that align with them: - IT Service Management (ISO20000). If the Supplier uses a third-party public cloud provider as part of the solution, then the public cloud provider shall also possess the above accreditations The Supplier shall ensure they are Web Content Accessibility Guidelines (WCAG) 2.2 compliant or working towards it. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32805. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As stated in the procurement documents (Question 2.15 Sustainable Procurement Duty) (SC Ref:843517)
How to participate & submission route
Official notice Submit via Public Contracts Scotland- Requests to participate (first stage)
- —
- Tender submission deadline
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Nov 2026, 12:00 GMT
Timeline
2 Mar 2026 → 2 Nov 2026 · 4 dates- Next notice expected239 days ago2 Mar 2026
- Notice published36 days ago21 Sept 2026, 14:54 BST
- Today27 Oct 2026
- Submission deadlinein 5 days2 Nov 2026, 12:00 GMT
- Bids openedin 5 days2 Nov 2026, 12:00 GMT
Notice history
3 events · 2 releases on Find a Tender · since 21 Sept 2026- Status changed to active21 Sept 2026, 14:54 BST
- Procurement method changed21 Sept 2026, 14:54 BST
- Deadline published: 2 Nov 2026, 12:00 GMT21 Sept 2026, 14:54 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.