Official UK procurement notice
Uniform, Inventory and Asset Management Solutio
Authority: The Police and Crime Commissioner for Nottinghamshire (Police & fire)
What is being bought
Published requirement descriptionThe Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services.
The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police.
The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required.
The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models.
The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services.
The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years.
CPV: Software implementation services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£200,000
- Technical & professional ability
The Tenderer must demonstrate relevant experience in delivering comparable software solutions and associated implementation, support and maintenance services.
The Tenderer shall provide:
- Details of at least two customer references for similar contracts.
- Confirmation that the proposed solution is currently deployed within live operational customer environments.
- Details of relevant accreditation's, certifications and professional capabilities relevant to the Contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30%
- Demonstrations: 10%
- Price: 60%
Published award criteria (3)
- Price
- Quality: Quality will be evaluated based on the Tenderer's responses to the published qualitative questions relating to: - Solution Functionality and User Experience - Implementation, Configuration and Data Migration - Security, Information Assurance and Business Continuity - Support, Service Management and Continuous Improvement - Social Value
- Demonstrations: Supplier Demonstrations will be evaluated against the published demonstration criteria, including: - Officer Self-Service and Entitlements - Inventory and Asset Management - Issuing, Returns and Stock Control - Reporting and Analytics - Security, Administration and Configuration
- Technical & professional ability
The Tenderer must demonstrate relevant experience in delivering comparable software solutions and associated implementation, support and maintenance services.
The Tenderer shall provide:
- Details of at least two customer references for similar contracts.
- Confirmation that the proposed solution is currently deployed within live operational customer environments.
- Details of relevant accreditation's, certifications and professional capabilities relevant to the Contract.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected at this size: about £133,212 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How The Police and Crime Commissioner for Nottinghamshire buys Software-related services (CPV 7226), and who usually turns up
The Police and Crime Commissioner for Nottinghamshire’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software-related services (CPV 7226) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 50 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid27%
2–331%
4–620%
7+22%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate60% / 58%
Within ±2%20% / 24%
Above estimate20% / 18%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7226Published estimate£200k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid11%
2–349%
4–630%
7+9%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£150k–£191k
Estimate£200k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| SSS PUBLIC SAFETY LIMITEDWorked for this buyer | Provision of Command and Control Solutionruns to Feb 2034 | — | £15m | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Softcat PlcLarge | £269m351 awards in 36m · last this month | 100 live · £569m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 |
| £50m8 awards in 36m · last 1 months ago | 1 live · £15m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 3% below n=3 | |
IDOX SOFTWARE LTDLarge | £14m70 awards in 36m · last this month | 22 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% below n=6 |
| £13m69 awards in 36m · last 1 months ago | 19 live · £45m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 18% below n=4 | |
| £5.5m13 awards in 36m · last this month | 6 live · £2.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 12% below n=6 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Oct 2026, 12:08 BST
- Last source update
- 5 Oct 2026, 12:08 BST
- Award evaluation window
- Submission end – 18 Nov 2026
- Authority reference
NOTTS-000524- FTS notice number
2026/S 000-093752- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0780a0Find a Tender
How to participate & submission route
Official notice Submit via portal- Requests to participate (first stage)
- —
- Tender submission deadline
- 4 Nov 2026, 12:00 GMT
- Clarification deadline
- 30 Oct 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submit bid through e-tender portal Atamis. Use link - nottinghamshirepolice.my.site.com/s/Welcome ↗
The project reference is NOTTS-000524
Timeline
5 Oct 2026 → 1 Dec 2026 · 5 dates- Tender notice published22 days ago5 Oct 2026, 12:08 BST
- Today26 Oct 2026
- Clarification questions byin 4 days30 Oct 2026, 12:00 GMT
- Submission deadlinein 9 days4 Nov 2026, 12:00 GMT
- Award decision expected byin 23 days18 Nov 2026, 23:59 GMT
- Contract startsin 35 days1 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published5 Oct 2026, 12:08 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
- Technical specifications Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
Notices published for this procedure
- Tender notice Tender notice on Find a Tender