Official UK procurement notice
South Africa Conference · UK public procurement notice
Authority: London School of Hygiene & Tropical Medicine (Education)
What is being bought2 lots · detail below
Published requirement descriptionLot 1 – Venue Hire – venue hire and accommodation for 2027 conference These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue. Lot 2 – Events Management – Provide event management services and work with selected venue. Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.
- How the procedure runs: Two stages. Initial Conditions of Participation (CoP) stage followed by an Invitation to Tender (ITT) stage. All requests to participate received through the completed PSQ will be evaluated as detailed within the documents on both a pass / fail and scored criterion. Only those that fully meet the conditions of participation and score within the top 5 places for each lot will proceed to the final Invitation to Tender stage. Please note that requests to participate must be through the Mercell portal.
CPV: Audio-visual equipment · Event services · Hotel meeting and conference services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£288,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Venue Hire UK, South Africa (ZA)Published value£176,000
These covers the provision of a suitable conference venue in South Africa for ANH Academy Week 2027. The venue should accommodate approximately 400 in-person delegates and provide a main plenary hall, four smaller breakout rooms, two medium-sized rooms, space for poster displays and exhibitions, catering through a day delegate package, and informal networking areas where possible. The venue should be accessible, suitable for international guests, able to support hybrid conference delivery, and aligned with ANH Academy’s commitment to sustainability, including a single-use plastic-free environment. This lot also includes accommodation arrangements or preferential hotel rates for approximately 100 people, with clear information on availability, costs, accessibility, booking terms and proximity to the venue.
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
Lot #2Events Management South Africa (ZA)Published value£112,000
Covers the planning, coordination and delivery of end-to-end event management and technical support for ANH Academy Week 2027. The appointed supplier will support the successful delivery of a hybrid international conference by coordinating local suppliers, registration and help desk services, event materials, photography and videography, travel and logistics, committee liaison and on-site event operations. This lot also includes the provision of audio-visual and hybrid delivery services, including displays, sound systems, Zoom integration, online speaker support, session recording, video editing, secure file transfer, connectivity support and a full technical simulation before the event. The supplier should have relevant experience delivering complex national or international conferences and be able to work closely with LSHTM, ANH Academy, Stellenbosch University, the venue and other local partners.
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Evaluation: 60%
- Cost Evaluation: 40%
Published award criteria (2)
- Technical Evaluation: Award criteria may be refined up to the Invitation to Tender stage. A draft evaluation criteria has been provided within documentation.
- Cost Evaluation: Award criteria may be refined up to the Invitation to Tender stage. A draft evaluation criteria has been provided within documentation.
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2026, 09:31 BST
- Last source update
- 18 Aug 2026, 15:04 BST
- Award evaluation window
- Submission end – 2 Nov 2026
- Authority reference
LSHTM-2026-046- FTS notice number
2026/S 000-078605- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06d06cFind a Tender
- How it runs
Two stages. Initial Conditions of Participation (CoP) stage followed by an Invitation to Tender (ITT) stage. All requests to participate received through the completed PSQ will be evaluated as detailed within the documents on both a pass / fail and scored criterion. Only those that fully meet the conditions of participation and score within the top 5 places for each lot will proceed to the final Invitation to Tender stage. Please note that requests to participate must be through the Mercell portal.
How it was run
Official notice- Submission deadline
- 26 Oct 2026, 13:00 GMT
- Clarification deadline
- 28 Aug 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Jul 2026 → 1 Dec 2026 · 8 dates- Planning notice published98 days ago22 Jul 2026, 09:31 BST
- Market engagement88 days ago31 Jul 2026, 23:59 BST
In order to understand the market, solutions and potential tenderers LSHTM requests interested suppliers respond to the questions below. Responses should be submitted through the e-tendering system message facility. The information provided will be used by the LSHTM project team to decide the best route to market, inform and develop the business case, invitation to tender and other documentation, it will not be used as a means of comparison or evaluation.
- Tender notice published70 days ago18 Aug 2026, 15:04 BST
- Clarification questions by61 days ago28 Aug 2026, 00:00 BST
- Next notice expected60 days ago28 Aug 2026, 23:59 BST
- Submission deadline2 days ago26 Oct 2026, 13:00 GMT
- Today28 Oct 2026
- Award decision expected byin 5 days2 Nov 2026, 23:59 GMT
- Contract startsin 33 days1 Dec 2026
Notice history
6 events · 2 releases on Find a Tender · since 22 Jul 2026- Preliminary market engagement notice published22 Jul 2026, 09:31 BSTUK2
- Tender notice published18 Aug 2026, 15:04 BSTUK4
- Published value updated to £288,00018 Aug 2026, 15:04 BSTwas £150,000
- Status changed to active18 Aug 2026, 15:04 BST
- Procurement method changed18 Aug 2026, 15:04 BST
- Deadline published: 26 Oct 2026, 13:00 GMT18 Aug 2026, 15:04 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender